draft-ietf-iasa2-rfc4071bis-02.txt   draft-ietf-iasa2-rfc4071bis-03.txt 
IASA2 B. Haberman IASA2 B. Haberman
Internet-Draft Johns Hopkins University Internet-Draft Johns Hopkins University
Obsoletes: BCP101, RFC4071, RFC4333, J. Hall Obsoletes: BCP101, RFC4071, RFC4333, J. Hall
RFC7691 (if approved) CDT RFC7691 (if approved) CDT
Intended status: Best Current Practice J. Livingood Intended status: Best Current Practice J. Livingood
Expires: June 21, 2019 Comcast Expires: June 21, 2019 Comcast
December 18, 2018 December 18, 2018
Structure of the IETF Administrative Support Activity, Version 2.0 Structure of the IETF Administrative Support Activity, Version 2.0
draft-ietf-iasa2-rfc4071bis-02 draft-ietf-iasa2-rfc4071bis-03
Abstract Abstract
The IETF Administrative Support Activity (IASA) was originally The IETF Administrative Support Activity (IASA) was originally
established in 2005. In the years since then, the needs of the IETF established in 2005. In the years since then, the needs of the IETF
evolved in ways that required changes to its administrative evolved in ways that required changes to its administrative
structure. The purpose of this document is to document and describe structure. The purpose of this document is to document and describe
the IASA 2.0 structure. the IASA 2.0 structure.
Under IASA 2.0, the work of the IETF's administrative and fundraising Under IASA 2.0, the work of the IETF's administrative and fundraising
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1. Introduction . . . . . . . . . . . . . . . . . . . . . . . . 3 1. Introduction . . . . . . . . . . . . . . . . . . . . . . . . 3
2. Scope Limitation . . . . . . . . . . . . . . . . . . . . . . 4 2. Scope Limitation . . . . . . . . . . . . . . . . . . . . . . 4
2.1. LLC Agreement with the Internet Society . . . . . . . . . 4 2.1. LLC Agreement with the Internet Society . . . . . . . . . 4
3. Definitions and Principles . . . . . . . . . . . . . . . . . 5 3. Definitions and Principles . . . . . . . . . . . . . . . . . 5
3.1. Terminology . . . . . . . . . . . . . . . . . . . . . . . 5 3.1. Terminology . . . . . . . . . . . . . . . . . . . . . . . 5
3.2. Key Differences From the Old IASA Structure to IASA 2.0 . 6 3.2. Key Differences From the Old IASA Structure to IASA 2.0 . 6
3.3. General IETF LLC Responsibilities . . . . . . . . . . . . 6 3.3. General IETF LLC Responsibilities . . . . . . . . . . . . 6
3.4. IETF LLC Working Principles . . . . . . . . . . . . . . . 7 3.4. IETF LLC Working Principles . . . . . . . . . . . . . . . 7
3.5. Principles of the IETF and ISOC Relationship . . . . . . 8 3.5. Principles of the IETF and ISOC Relationship . . . . . . 8
3.6. Relationship of the IETF LLC Board to the IETF Leadership 8 3.6. Relationship of the IETF LLC Board to the IETF Leadership 8
3.7. IETF LLC Board Decision Making . . . . . . . . . . . . . 9 3.7. Review of IETF Executive Director and IETF LLC Board
3.8. Review of IETF Executive Director and IETF LLC Board
Decisions . . . . . . . . . . . . . . . . . . . . . . . . 9 Decisions . . . . . . . . . . . . . . . . . . . . . . . . 9
3.9. Community Consensus and Grant of Authority . . . . . . . 9 3.8. Community Consensus and Grant of Authority . . . . . . . 9
3.10. Termination and Change . . . . . . . . . . . . . . . . . 10 3.9. Termination and Change . . . . . . . . . . . . . . . . . 9
4. Structure of the IASA2 . . . . . . . . . . . . . . . . . . . 10 4. Structure of the IASA2 . . . . . . . . . . . . . . . . . . . 9
4.1. IETF Executive Director and Staff Responsibilities . . . 10 4.1. IETF Executive Director and Staff Responsibilities . . . 10
4.2. IETF LLC Board Responsibilities . . . . . . . . . . . . . 11 4.2. IETF LLC Board Responsibilities . . . . . . . . . . . . . 11
4.3. Board Design Goals . . . . . . . . . . . . . . . . . . . 13 4.3. Board Design Goals . . . . . . . . . . . . . . . . . . . 13
5. IETF LLC Board Membership, Selection and Accountability . . . 14 5. IETF LLC Board Membership, Selection and Accountability . . . 13
5.1. Board Composition . . . . . . . . . . . . . . . . . . . . 14 5.1. Board Composition . . . . . . . . . . . . . . . . . . . . 13
5.2. IETF LLC-Appointed Directors . . . . . . . . . . . . . . 14 5.2. IETF LLC-Appointed Directors . . . . . . . . . . . . . . 14
5.3. Recruiting IETF LLC Board Directors . . . . . . . . . . . 14 5.3. Recruiting IETF LLC Board Directors . . . . . . . . . . . 14
5.4. IETF LLC Board Director Term Length . . . . . . . . . . . 15 5.4. IETF LLC Board Director Term Length . . . . . . . . . . . 14
5.5. IETF LLC Board Director Limit . . . . . . . . . . . . . . 15 5.5. IETF LLC Board Director Limit . . . . . . . . . . . . . . 15
5.6. Staggered Terms . . . . . . . . . . . . . . . . . . . . . 16 5.6. Staggered Terms . . . . . . . . . . . . . . . . . . . . . 15
5.7. IETF LLC Board Director Removal . . . . . . . . . . . . . 16 5.7. IETF LLC Board Director Removal . . . . . . . . . . . . . 15
5.8. Filling an IETF LLC Board Director Vacancy . . . . . . . 16 5.8. Filling an IETF LLC Board Director Vacancy . . . . . . . 16
5.9. Quorum . . . . . . . . . . . . . . . . . . . . . . . . . 16 5.9. Quorum . . . . . . . . . . . . . . . . . . . . . . . . . 16
5.10. Board Voting . . . . . . . . . . . . . . . . . . . . . . 16 5.10. Board Voting . . . . . . . . . . . . . . . . . . . . . . 16
5.11. Interim Board . . . . . . . . . . . . . . . . . . . . . . 17 5.11. Interim Board . . . . . . . . . . . . . . . . . . . . . . 16
5.12. Board Positions . . . . . . . . . . . . . . . . . . . . . 17 5.12. Board Positions . . . . . . . . . . . . . . . . . . . . . 17
6. IETF LLC Funding . . . . . . . . . . . . . . . . . . . . . . 17 6. IETF LLC Funding . . . . . . . . . . . . . . . . . . . . . . 17
6.1. Financial Statements . . . . . . . . . . . . . . . . . . 18 6.1. Financial Statements . . . . . . . . . . . . . . . . . . 17
6.2. Bank and Investment Accounts . . . . . . . . . . . . . . 18 6.2. Bank and Investment Accounts . . . . . . . . . . . . . . 18
6.3. Financial Audits . . . . . . . . . . . . . . . . . . . . 18 6.3. Financial Audits . . . . . . . . . . . . . . . . . . . . 18
6.4. ISOC Financial Support . . . . . . . . . . . . . . . . . 18 6.4. ISOC Financial Support . . . . . . . . . . . . . . . . . 18
6.5. IETF Meeting Revenues . . . . . . . . . . . . . . . . . . 18 6.5. IETF Meeting Revenues . . . . . . . . . . . . . . . . . . 18
6.6. Donations to the IETF LLC . . . . . . . . . . . . . . . . 19 6.6. Donations to the IETF LLC . . . . . . . . . . . . . . . . 18
6.7. Funding Supports the IETF . . . . . . . . . . . . . . . . 19 6.7. Funding Supports the IETF . . . . . . . . . . . . . . . . 19
6.8. Charitable Fundraising Practices . . . . . . . . . . . . 19 6.8. Charitable Fundraising Practices . . . . . . . . . . . . 19
6.9. Operating Reserve . . . . . . . . . . . . . . . . . . . . 20 6.9. Operating Reserve . . . . . . . . . . . . . . . . . . . . 19
6.10. Annual Budget Process . . . . . . . . . . . . . . . . . . 20 6.10. Annual Budget Process . . . . . . . . . . . . . . . . . . 20
7. IETF LLC Policies . . . . . . . . . . . . . . . . . . . . . . 20 7. IETF LLC Policies . . . . . . . . . . . . . . . . . . . . . . 20
7.1. Conflict of Interest Policy . . . . . . . . . . . . . . . 21 7.1. Conflict of Interest Policy . . . . . . . . . . . . . . . 20
7.2. Other Policies . . . . . . . . . . . . . . . . . . . . . 21 7.2. Other Policies . . . . . . . . . . . . . . . . . . . . . 21
7.3. Compliance . . . . . . . . . . . . . . . . . . . . . . . 22 7.3. Compliance . . . . . . . . . . . . . . . . . . . . . . . 21
8. Three-Year Assessment . . . . . . . . . . . . . . . . . . . . 22 8. Three-Year Assessment . . . . . . . . . . . . . . . . . . . . 22
9. Security Considerations . . . . . . . . . . . . . . . . . . . 22 9. Security Considerations . . . . . . . . . . . . . . . . . . . 22
10. IANA Considerations . . . . . . . . . . . . . . . . . . . . . 22 10. IANA Considerations . . . . . . . . . . . . . . . . . . . . . 22
11. Acknowledgments . . . . . . . . . . . . . . . . . . . . . . . 22 11. Acknowledgments . . . . . . . . . . . . . . . . . . . . . . . 22
12. References . . . . . . . . . . . . . . . . . . . . . . . . . 22 12. References . . . . . . . . . . . . . . . . . . . . . . . . . 22
12.1. Normative References . . . . . . . . . . . . . . . . . . 23 12.1. Normative References . . . . . . . . . . . . . . . . . . 22
12.2. Informative References . . . . . . . . . . . . . . . . . 23 12.2. Informative References . . . . . . . . . . . . . . . . . 22
Authors' Addresses . . . . . . . . . . . . . . . . . . . . . . . 25 Authors' Addresses . . . . . . . . . . . . . . . . . . . . . . . 25
1. Introduction 1. Introduction
The IETF Administrative Support Activity (IASA) was originally The IETF Administrative Support Activity (IASA) was originally
established in 2005. In the years since then, the needs of the IETF established in 2005. In the years since then, the needs of the IETF
evolved in ways that required changes to its administrative evolved in ways that required changes to its administrative
structure. The purpose of this document is to document and describe structure. The purpose of this document is to document and describe
the IASA 2.0 structure. the IASA 2.0 structure.
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needed. The IETF community expects complete visibility into the needed. The IETF community expects complete visibility into the
financial and legal structure of the IETF LLC. This includes financial and legal structure of the IETF LLC. This includes
information about the IETF LLC annual budget and associated information about the IETF LLC annual budget and associated
regular financial reports, results of financial and any other regular financial reports, results of financial and any other
independent audits, tax filings, significant contracts or other independent audits, tax filings, significant contracts or other
significant long-term financial commitments that bind the IETF significant long-term financial commitments that bind the IETF
LLC. As discussed in [ietf101-slides], whatever doesn't have a LLC. As discussed in [ietf101-slides], whatever doesn't have a
specific justification for being kept confidential is expected to specific justification for being kept confidential is expected to
be made public. The IETF LLC Board is expected to develop and be made public. The IETF LLC Board is expected to develop and
maintain a public list of confidential items, describing the maintain a public list of confidential items, describing the
nature of the information and the reason for confidentiality. nature of the information and the reason for confidentiality. The
IETF LLC Board will also publish its operating procedures.
o Responsiveness to the community. The IETF LLC is expected to act o Responsiveness to the community. The IETF LLC is expected to act
consistently with the documented consensus of the IETF community, consistently with the documented consensus of the IETF community,
to be responsive to the community's needs, and to adapt its to be responsive to the community's needs, and to adapt its
decisions in response to consensus-based community feedback. decisions in response to consensus-based community feedback.
o Diligence. The IETF LLC is expected to act responsibly so as to o Diligence. The IETF LLC is expected to act responsibly so as to
minimize risks to IETF participants and to the future of the IETF minimize risks to IETF participants and to the future of the IETF
as a whole, such as financial risks. as a whole, such as financial risks.
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3.6. Relationship of the IETF LLC Board to the IETF Leadership 3.6. Relationship of the IETF LLC Board to the IETF Leadership
The IETF LLC Board is directly accountable to the IETF community for The IETF LLC Board is directly accountable to the IETF community for
the performance of the IASA 2.0. However, the nature of the IETF LLC the performance of the IASA 2.0. However, the nature of the IETF LLC
Board's work involves treating the IESG and IAB as major internal Board's work involves treating the IESG and IAB as major internal
customers of the administrative support services. The IETF LLC Board customers of the administrative support services. The IETF LLC Board
and the IETF Executive Director should not consider their work and the IETF Executive Director should not consider their work
successful unless the IESG and IAB are also satisfied with the successful unless the IESG and IAB are also satisfied with the
administrative support that the IETF is receiving. administrative support that the IETF is receiving.
3.7. IETF LLC Board Decision Making 3.7. Review of IETF Executive Director and IETF LLC Board Decisions
The IETF LLC Board attempts to reach consensus on all decisions. If
the IETF LLC Board cannot achieve a consensus decision, then the IETF
LLC Board may decide by voting.
The IETF LLC Board decides the details about its decision-making
rules, including its rules for quorum (see Section 5.9), conflict of
interest (see Section 7.1), and breaking of ties. These rules are
expected to be public.
All IETF LLC Board decisions are expected to be recorded in IETF LLC
Board minutes, and IETF LLC Board minutes are expected to be
published in a timely fashion.
3.8. Review of IETF Executive Director and IETF LLC Board Decisions
The IETF LLC Board is directly accountable to the IETF community for The IETF LLC Board is directly accountable to the IETF community for
the performance of the IASA 2.0, including hiring and managing the the performance of the IASA 2.0, including hiring and managing the
IETF Executive Director. In extreme cases of dissatisfaction with IETF Executive Director. In extreme cases of dissatisfaction with
the IETF LLC, the IETF community can utilize the recall process as the IETF LLC, the IETF community can utilize the recall process as
noted in Section 5.7. noted in Section 5.7.
Anyone in the community of IETF participants may ask the IETF LLC Anyone in the community of IETF participants may ask the IETF LLC
Board for a formal review of a decision or action by the IETF Board for a formal review of a decision or action by the IETF
Executive Director or IETF LLC Board if they believe this was not Executive Director or IETF LLC Board if they believe this was not
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reviewed, an explanation of how, in the requestor's opinion, the reviewed, an explanation of how, in the requestor's opinion, the
decision or action violates the BCPs or IASA 2.0 operational decision or action violates the BCPs or IASA 2.0 operational
guidelines, and a suggestion for how the situation could be guidelines, and a suggestion for how the situation could be
rectified. rectified.
The IETF LLC shall respond to such requests within a reasonable The IETF LLC shall respond to such requests within a reasonable
period, typically within 90 days, and shall publicly publish period, typically within 90 days, and shall publicly publish
information about the request and the corresponding response and/or information about the request and the corresponding response and/or
result. result.
3.9. Community Consensus and Grant of Authority 3.8. Community Consensus and Grant of Authority
The IETF is a consensus-based group, and authority to act on behalf The IETF is a consensus-based group, and authority to act on behalf
of the community requires a high degree of consensus and the of the community requires a high degree of consensus and the
continued consent of the community. After a careful process of continued consent of the community. After a careful process of
deliberation, a broad-based community consensus emerged to house the deliberation, a broad-based community consensus emerged to house the
administration of the IETF within the IETF LLC as a disregarded administration of the IETF within the IETF LLC as a disregarded
entity of the Internet Society. This document reflects that entity of the Internet Society. This document reflects that
consensus. consensus.
3.10. Termination and Change 3.9. Termination and Change
Any major change to the IASA 2.0 arrangements shall require a similar Any major change to the IASA 2.0 arrangements shall require a similar
level of community consensus and deliberation and shall be reflected level of community consensus and deliberation and shall be reflected
by a subsequent Best Current Practice (BCP) document. by a subsequent Best Current Practice (BCP) document.
4. Structure of the IASA2 4. Structure of the IASA2
4.1. IETF Executive Director and Staff Responsibilities 4.1. IETF Executive Director and Staff Responsibilities
The IETF LLC is led by an IETF Executive Director chosen by the The IETF LLC is led by an IETF Executive Director chosen by the
Board. The IETF Executive Director is responsible for managing the Board. The IETF Executive Director is responsible for managing the
day-to-day operations of the IETF LLC, including hiring staff to day-to-day operations of the IETF LLC, including hiring staff to
perform various operational functions. The IETF Executive Director perform various operational functions. The IETF Executive Director
and any staff may be employees or independent contractors. and any staff may be employees or independent contractors.
Allowing for the division of responsibilities among multiple staff Allowing for the division of responsibilities among multiple staff
members and contractors is designed to address some of the concerns members and contractors is designed to address some of the concerns
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