draft-ietf-iasa2-rfc4071bis-06.txt   draft-ietf-iasa2-rfc4071bis-07.txt 
IASA2 B. Haberman IASA2 B. Haberman
Internet-Draft Johns Hopkins University Internet-Draft Johns Hopkins University
Obsoletes: RFC4071, RFC4333, RFC7691 (if J. Hall Obsoletes: RFC4071, RFC4333, RFC7691 (if J. Hall
approved) CDT approved) CDT
Intended status: Best Current Practice J. Livingood Intended status: Best Current Practice J. Livingood
Expires: August 30, 2019 Comcast Expires: September 1, 2019 Comcast
February 26, 2019 February 28, 2019
Structure of the IETF Administrative Support Activity, Version 2.0 Structure of the IETF Administrative Support Activity, Version 2.0
draft-ietf-iasa2-rfc4071bis-06 draft-ietf-iasa2-rfc4071bis-07
Abstract Abstract
The IETF Administrative Support Activity (IASA) was originally The IETF Administrative Support Activity (IASA) was originally
established in 2005. In the years since then, the needs of the IETF established in 2005. In the years since then, the needs of the IETF
evolved in ways that required changes to its administrative evolved in ways that required changes to its administrative
structure. The purpose of this document is to document and describe structure. The purpose of this document is to document and describe
the IASA 2.0 structure. the IASA 2.0 structure.
Under IASA 2.0, the work of the IETF's administrative and fundraising Under IASA 2.0, the work of the IETF's administrative and fundraising
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Internet-Drafts are working documents of the Internet Engineering Internet-Drafts are working documents of the Internet Engineering
Task Force (IETF). Note that other groups may also distribute Task Force (IETF). Note that other groups may also distribute
working documents as Internet-Drafts. The list of current Internet- working documents as Internet-Drafts. The list of current Internet-
Drafts is at https://datatracker.ietf.org/drafts/current/. Drafts is at https://datatracker.ietf.org/drafts/current/.
Internet-Drafts are draft documents valid for a maximum of six months Internet-Drafts are draft documents valid for a maximum of six months
and may be updated, replaced, or obsoleted by other documents at any and may be updated, replaced, or obsoleted by other documents at any
time. It is inappropriate to use Internet-Drafts as reference time. It is inappropriate to use Internet-Drafts as reference
material or to cite them other than as "work in progress." material or to cite them other than as "work in progress."
This Internet-Draft will expire on August 30, 2019. This Internet-Draft will expire on September 1, 2019.
Copyright Notice Copyright Notice
Copyright (c) 2019 IETF Trust and the persons identified as the Copyright (c) 2019 IETF Trust and the persons identified as the
document authors. All rights reserved. document authors. All rights reserved.
This document is subject to BCP 78 and the IETF Trust's Legal This document is subject to BCP 78 and the IETF Trust's Legal
Provisions Relating to IETF Documents Provisions Relating to IETF Documents
(https://trustee.ietf.org/license-info) in effect on the date of (https://trustee.ietf.org/license-info) in effect on the date of
publication of this document. Please review these documents publication of this document. Please review these documents
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5.2. IETF LLC Board Responsibilities . . . . . . . . . . . . . 11 5.2. IETF LLC Board Responsibilities . . . . . . . . . . . . . 11
5.3. Board Design Goals . . . . . . . . . . . . . . . . . . . 13 5.3. Board Design Goals . . . . . . . . . . . . . . . . . . . 13
6. IETF LLC Board Membership, Selection and Accountability . . . 13 6. IETF LLC Board Membership, Selection and Accountability . . . 13
6.1. Board Composition . . . . . . . . . . . . . . . . . . . . 13 6.1. Board Composition . . . . . . . . . . . . . . . . . . . . 13
6.2. IETF LLC-Appointed Directors . . . . . . . . . . . . . . 14 6.2. IETF LLC-Appointed Directors . . . . . . . . . . . . . . 14
6.3. Recruiting IETF LLC Board Directors . . . . . . . . . . . 14 6.3. Recruiting IETF LLC Board Directors . . . . . . . . . . . 14
6.4. IETF LLC Board Director Term Length . . . . . . . . . . . 14 6.4. IETF LLC Board Director Term Length . . . . . . . . . . . 14
6.5. IETF LLC Board Director Limit . . . . . . . . . . . . . . 15 6.5. IETF LLC Board Director Limit . . . . . . . . . . . . . . 15
6.6. Staggered Terms . . . . . . . . . . . . . . . . . . . . . 15 6.6. Staggered Terms . . . . . . . . . . . . . . . . . . . . . 15
6.7. IETF LLC Board Director Removal . . . . . . . . . . . . . 15 6.7. IETF LLC Board Director Removal . . . . . . . . . . . . . 15
6.8. Filling an IETF LLC Board Director Vacancy . . . . . . . 16 6.8. Filling an IETF LLC Board Director Vacancy . . . . . . . 15
6.9. Quorum . . . . . . . . . . . . . . . . . . . . . . . . . 16 6.9. Quorum . . . . . . . . . . . . . . . . . . . . . . . . . 16
6.10. Board Voting . . . . . . . . . . . . . . . . . . . . . . 16 6.10. Board Voting . . . . . . . . . . . . . . . . . . . . . . 16
6.11. Interim Board . . . . . . . . . . . . . . . . . . . . . . 16 6.11. Interim Board . . . . . . . . . . . . . . . . . . . . . . 16
6.12. Board Positions . . . . . . . . . . . . . . . . . . . . . 17 6.12. Board Positions . . . . . . . . . . . . . . . . . . . . . 17
7. IETF LLC Funding . . . . . . . . . . . . . . . . . . . . . . 17 7. IETF LLC Funding . . . . . . . . . . . . . . . . . . . . . . 17
7.1. Financial Statements . . . . . . . . . . . . . . . . . . 17 7.1. Financial Statements . . . . . . . . . . . . . . . . . . 17
7.2. Bank and Investment Accounts . . . . . . . . . . . . . . 18 7.2. Bank and Investment Accounts . . . . . . . . . . . . . . 18
7.3. Financial Audits . . . . . . . . . . . . . . . . . . . . 18 7.3. Financial Audits . . . . . . . . . . . . . . . . . . . . 18
7.4. ISOC Financial Support . . . . . . . . . . . . . . . . . 18 7.4. ISOC Financial Support . . . . . . . . . . . . . . . . . 18
7.5. IETF Meeting Revenues . . . . . . . . . . . . . . . . . . 18 7.5. IETF Meeting Revenues . . . . . . . . . . . . . . . . . . 18
7.6. Sponsorships and Donations to the IETF LLC . . . . . . . 18 7.6. Sponsorships and Donations to the IETF LLC . . . . . . . 18
7.7. Focus of Funding Support . . . . . . . . . . . . . . . . 19 7.7. Focus of Funding Support . . . . . . . . . . . . . . . . 19
7.8. Charitable Fundraising Practices . . . . . . . . . . . . 19 7.8. Charitable Fundraising Practices . . . . . . . . . . . . 19
7.9. Operating Reserve . . . . . . . . . . . . . . . . . . . . 19 7.9. Operating Reserve . . . . . . . . . . . . . . . . . . . . 19
7.10. Annual Budget Process . . . . . . . . . . . . . . . . . . 20 7.10. Annual Budget Process . . . . . . . . . . . . . . . . . . 19
8. IETF LLC Policies . . . . . . . . . . . . . . . . . . . . . . 20 8. IETF LLC Policies . . . . . . . . . . . . . . . . . . . . . . 20
8.1. Conflict of Interest Policy . . . . . . . . . . . . . . . 20 8.1. Conflict of Interest Policy . . . . . . . . . . . . . . . 20
8.2. Other Policies . . . . . . . . . . . . . . . . . . . . . 21 8.2. Other Policies . . . . . . . . . . . . . . . . . . . . . 21
8.3. Compliance . . . . . . . . . . . . . . . . . . . . . . . 21 8.3. Compliance . . . . . . . . . . . . . . . . . . . . . . . 21
9. Three-Year Assessment . . . . . . . . . . . . . . . . . . . . 22 9. Three-Year Assessment . . . . . . . . . . . . . . . . . . . . 21
10. Security Considerations . . . . . . . . . . . . . . . . . . . 22 10. Security Considerations . . . . . . . . . . . . . . . . . . . 22
11. IANA Considerations . . . . . . . . . . . . . . . . . . . . . 22 11. IANA Considerations . . . . . . . . . . . . . . . . . . . . . 22
12. Pronouns . . . . . . . . . . . . . . . . . . . . . . . . . . 22 12. Pronouns . . . . . . . . . . . . . . . . . . . . . . . . . . 22
13. Acknowledgments . . . . . . . . . . . . . . . . . . . . . . . 22 13. Acknowledgments . . . . . . . . . . . . . . . . . . . . . . . 22
14. References . . . . . . . . . . . . . . . . . . . . . . . . . 22 14. References . . . . . . . . . . . . . . . . . . . . . . . . . 22
14.1. Normative References . . . . . . . . . . . . . . . . . . 22 14.1. Normative References . . . . . . . . . . . . . . . . . . 22
14.2. Informative References . . . . . . . . . . . . . . . . . 23 14.2. Informative References . . . . . . . . . . . . . . . . . 23
Authors' Addresses . . . . . . . . . . . . . . . . . . . . . . . 25 Authors' Addresses . . . . . . . . . . . . . . . . . . . . . . . 24
1. Introduction 1. Introduction
The IETF Administrative Support Activity (IASA) was originally The IETF Administrative Support Activity (IASA) was originally
established in 2005. In the years since then, the needs of the IETF established in 2005. In the years since then, the needs of the IETF
evolved in ways that required changes to its administrative evolved in ways that required changes to its administrative
structure. The purpose of this document is to document and describe structure. The purpose of this document is to document and describe
the IASA 2.0 structure. the IASA 2.0 structure.
Under IASA 2.0, the work of the IETF's administrative and fundraising Under IASA 2.0, the work of the IETF's administrative and fundraising
skipping to change at page 5, line 30 skipping to change at page 5, line 30
IAD: IETF Administrative Director, a role obsoleted by this document IAD: IETF Administrative Director, a role obsoleted by this document
and the ISOC/IETF LLC Agreement ([IETF-LLC-A]) and replaced by the and the ISOC/IETF LLC Agreement ([IETF-LLC-A]) and replaced by the
IETF LLC Executive Director. IETF LLC Executive Director.
IAOC: IETF Administrative Oversight Committee, a committee that IAOC: IETF Administrative Oversight Committee, a committee that
oversaw IETF administrative activity. The IAOC is obsoleted by this oversaw IETF administrative activity. The IAOC is obsoleted by this
document and replaced by the IETF LLC Board. The IETF Trust was document and replaced by the IETF LLC Board. The IETF Trust was
formerly populated by IAOC members. Its membership is now distinct formerly populated by IAOC members. Its membership is now distinct
from that of the IETF LLC Board (See [I-D.ietf-iasa2-trust-update]).) from that of the IETF LLC Board (See [I-D.ietf-iasa2-trust-update]).)
IASA: The IETF Administrative Support Activity, defined by [RFC4071] IASA: The IETF Administrative Support Activity, consists of the IETF
and updated by this document and the ISOC/IETF LLC Agreement LLC board, employees, and contractors. Uses of the term 'IASA' as a
([IETF-LLC-A]). IASA consists of the IETF LLC board, employees, and proper noun may imply a subset of these roles, or all of them.
contractors. Uses of the term 'IASA' as a proper noun may imply a
subset of these roles, or all of them.
IASA 2.0: Version 2.0 of the IETF Administrative Support Activity, IASA 2.0: Version 2.0 of the IETF Administrative Support Activity,
defined by this document. defined by this document.
IESG: Internet Engineering Steering Group (see [RFC2026], [RFC3710]). IESG: Internet Engineering Steering Group (see [RFC2026], [RFC3710]).
IETF: Internet Engineering Task Force (see [RFC3233]). IETF: Internet Engineering Task Force (see [RFC3233]).
IETF Administration LLC: The legal entity - a disregarded Limited IETF Administration LLC: The legal entity - a disregarded Limited
Liability Company (LLC) of The Internet Society - established to Liability Company (LLC) of The Internet Society - established to
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This section is intended to provide a summary of key IETF LLC Board This section is intended to provide a summary of key IETF LLC Board
responsibilities, but the precise and legally binding responsibilities, but the precise and legally binding
responsibilities are defined in the LLC Agreement [IETF-LLC-A] and responsibilities are defined in the LLC Agreement [IETF-LLC-A] and
applicable law. To the extent to which there are unintentional applicable law. To the extent to which there are unintentional
differences or other confusion between this document and these differences or other confusion between this document and these
authoritative sources, these sources will control over this document. authoritative sources, these sources will control over this document.
Board members have fiduciary obligations imposed by the LLC Agreement Board members have fiduciary obligations imposed by the LLC Agreement
and applicable law, including duties of loyalty, care and good faith. and applicable law, including duties of loyalty, care and good faith.
The Board will set broad strategic direction for the LLC, and will be The Board is responsible to set broad strategic direction for the
responsible for adopting an annual budget, hiring or terminating an LLC, and adopt an annual budget, hire or terminate an IETF Executive
IETF Executive Director (or amending the terms of their engagement), Director (or amend the terms of their engagement), adopt any employee
adopting any employee benefit plans, consulting the relevant IETF benefit plans, consult the relevant IETF communities on matters
communities on matters related to the LLC as appropriate, approving related to the LLC as appropriate, approve any changes to the LLC
any changes to the LLC governance structure, incurring any debt, and governance structure, incur any debt, and approve entering into
approving entering into agreements that that meet a significant agreements that that meet a significant materiality threshold to be
materiality threshold to be determined by the Board. The IETF LLC determined by the Board. The IETF LLC Board is expected to delegate
Board is expected to delegate management of day-to-day activities and management of day-to-day activities and related decision-making to
related decision-making to staff. staff.
Per Section 5(d) of the LLC Agreement and as also described in Per Section 5(d) of the LLC Agreement and as also described in
Section 4.4, the Board shall, as appropriate, act transparently and Section 4.4, the Board shall, as appropriate, act transparently and
provide the IETF community with an opportunity to review and discuss provide the IETF community with an opportunity to review and discuss
any proposed changes to the IETF LLC structure prior to their any proposed changes to the IETF LLC structure prior to their
adoption. adoption.
The role of the Board is to ensure that the strategy and conduct of The role of the Board is to ensure that the strategy and conduct of
the IETF LLC is consistent with the IETF's needs - both its concrete the IETF LLC is consistent with the IETF's needs - both its concrete
needs and its needs for transparency and accountability. The Board needs and its needs for transparency and accountability. The Board
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LLC. Exhibit B of the [IETF-LLC-A] summarizes the financial support LLC. Exhibit B of the [IETF-LLC-A] summarizes the financial support
from ISOC for the foreseeable future. It is expected that this from ISOC for the foreseeable future. It is expected that this
support will be periodically reviewed and revised, via a cooperative support will be periodically reviewed and revised, via a cooperative
assessment process between ISOC and the IETF LLC. assessment process between ISOC and the IETF LLC.
7.5. IETF Meeting Revenues 7.5. IETF Meeting Revenues
Meeting revenues are another important source of funding that Meeting revenues are another important source of funding that
supports the IETF, coming mainly from the fees paid by IETF meeting supports the IETF, coming mainly from the fees paid by IETF meeting
participants. The IETF Executive Director sets those meeting fees, participants. The IETF Executive Director sets those meeting fees,
in consultation with other IETF staff and the IETF community, and in consultation with other IETF LLC staff and the IETF community,
approval by the IETF LLC Board. Setting these fees and projecting with approval by the IETF LLC Board. Setting these fees and
the number of participants at future meetings is a key part of the projecting the number of participants at future meetings is a key
annual budget process. part of the annual budget process.
7.6. Sponsorships and Donations to the IETF LLC 7.6. Sponsorships and Donations to the IETF LLC
Sponsorships and donations are an essential component of the Sponsorships and donations are an essential component of the
financial support for the IETF. Within the general bounds noted in financial support for the IETF. Within the general bounds noted in
Section 7.8, the IETF LLC is responsible for fundraising activities Section 7.8, the IETF LLC is responsible for fundraising activities
in order to establish, maintain, and grow a strong foundation of in order to establish, maintain, and grow a strong foundation of
donation revenues. This can and does include both direct financial donation revenues. This can and does include both direct financial
contributions as well as in-kind contributions, such as equipment, contributions as well as in-kind contributions, such as equipment,
software licenses, and services. software licenses, and services.
Sponsorships and donations to the IETF LLC do not (and must not) Sponsorships and donations to the IETF LLC do not (and must not)
convey to donors any special oversight or direct influence over the convey to sponsors and donors any special oversight or direct
IETF's technical work or other activities of the IETF or IETF LLC. influence over the IETF's technical work or other activities of the
IETF or IETF LLC. This helps ensure that no undue influence may be
This helps ensure that no undue influence may be ascribed to those ascribed to those from whom funds are raised, and so helps to
from whom funds are raised, and so helps to maintain an open and maintain an open and consensus-based IETF standards process.
consensus-based IETF standards process.
To the extent that the IETF LLC needs to undertake any significant To the extent that the IETF LLC needs to undertake any significant
special projects for the IETF, the IETF LLC may need to fundraise special projects for the IETF, the IETF LLC may need to fundraise
distinctly for those special projects. As a result, the IETF LLC may distinctly for those special projects. As a result, the IETF LLC may
conduct fundraising to support the IETF in general as well as one or conduct fundraising to support the IETF in general as well as one or
more special fundraising efforts (which may also be accounted for more special fundraising efforts (which may also be accounted for
distinctly and be held in a separate bank account or investment, as distinctly and be held in a separate bank account or investment, as
needed). needed).
7.7. Focus of Funding Support 7.7. Focus of Funding Support
The IETF LLC exists to support the IETF, IAB, and IRTF. Therefore, The IETF LLC exists to support the IETF, IAB, and IRTF. Therefore,
the IETF LLC's funding and all revenues, in-kind contributions, and the IETF LLC's funding and all revenues, in-kind contributions, and
other income that comprise that funding shall be used solely to other income that comprise that funding shall be used solely to
support activities related to the IETF, IAB, and IRTF and for no support activities related to the IETF, IAB, IRTF, and RFC Editor,
other purposes. and for no other purposes.
7.8. Charitable Fundraising Practices 7.8. Charitable Fundraising Practices
When the IETF LLC conducts fundraising, it substantiates charitable When the IETF LLC conducts fundraising, it substantiates charitable
contributions on behalf of ISOC - meaning that according to US tax contributions on behalf of ISOC - meaning that according to US tax
law, the IETF LLC must send a written acknowledgment of contributions law, the IETF LLC must send a written acknowledgment of contributions
to donors. The IETF LLC evaluates and facilitates state, federal, to donors. The IETF LLC evaluates and facilitates state, federal,
and other applicable law and regulatory compliance for ISOC and/or and other applicable law and regulatory compliance for ISOC and/or
the LLC with respect to such fundraising activities. In addition, the LLC with respect to such fundraising activities. In addition,
the IETF LLC ensures that all fundraising activities are conducted in the IETF LLC ensures that all fundraising activities are conducted in
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Thanks to Jari Arkko, Richard Barnes, Brian E Carpenter, Alissa Thanks to Jari Arkko, Richard Barnes, Brian E Carpenter, Alissa
Cooper, John C Klensin, Bob Hinden, Jon Peterson, Sean Turner and the Cooper, John C Klensin, Bob Hinden, Jon Peterson, Sean Turner and the
IASA2 Working Group for discussions of possible structures, and to IASA2 Working Group for discussions of possible structures, and to
the attorneys of Morgan Lewis and Brad Biddle for legal advice. the attorneys of Morgan Lewis and Brad Biddle for legal advice.
14. References 14. References
14.1. Normative References 14.1. Normative References
[I-D.ietf-iasa2-rfc2031bis]
Camarillo, G. and J. Livingood, "The IETF-ISOC
Relationship", draft-ietf-iasa2-rfc2031bis-04 (work in
progress), February 2019.
[I-D.ietf-iasa2-rfc7437bis]
Kucherawy, M., Hinden, R., and J. Livingood, "IAB, IESG,
IETF Trust and IETF LLC Selection, Confirmation, and
Recall Process: Operation of the IETF Nominating and
Recall Committees", draft-ietf-iasa2-rfc7437bis-05 (work
in progress), January 2019.
[IETF-LLC-A] [IETF-LLC-A]
The Internet Society, "Limited Liability Company Agreement The Internet Society, "Limited Liability Company Agreement
of IETF Administration LLC", August 2018, of IETF Administration LLC", August 2018,
<https://www.ietf.org/documents/180/ <https://www.ietf.org/documents/180/
IETF-LLC-Agreement.pdf>. IETF-LLC-Agreement.pdf>.
14.2. Informative References 14.2. Informative References
[I-D.haberman-iasa20dt-recs] [I-D.haberman-iasa20dt-recs]
Haberman, B., Arkko, J., Daigle, L., Livingood, J., Hall, Haberman, B., Arkko, J., Daigle, L., Livingood, J., Hall,
J., and E. Rescorla, "IASA 2.0 Design Team J., and E. Rescorla, "IASA 2.0 Design Team
Recommendations", draft-haberman-iasa20dt-recs-03 (work in Recommendations", draft-haberman-iasa20dt-recs-03 (work in
progress), November 2018. progress), November 2018.
[I-D.ietf-iasa2-rfc2031bis]
Camarillo, G. and J. Livingood, "The IETF-ISOC
Relationship", draft-ietf-iasa2-rfc2031bis-04 (work in
progress), February 2019.
[I-D.ietf-iasa2-rfc7437bis]
Kucherawy, M., Hinden, R., and J. Livingood, "IAB, IESG,
IETF Trust and IETF LLC Selection, Confirmation, and
Recall Process: Operation of the IETF Nominating and
Recall Committees", draft-ietf-iasa2-rfc7437bis-05 (work
in progress), January 2019.
[I-D.ietf-iasa2-trust-update] [I-D.ietf-iasa2-trust-update]
Arkko, J. and T. Hardie, "Update to the Process for Arkko, J. and T. Hardie, "Update to the Process for
Selection of Trustees for the IETF Trust", draft-ietf- Selection of Trustees for the IETF Trust", draft-ietf-
iasa2-trust-update-03 (work in progress), February 2019. iasa2-trust-update-03 (work in progress), February 2019.
[I-D.ietf-mtgvenue-iaoc-venue-selection-process] [I-D.ietf-mtgvenue-iaoc-venue-selection-process]
Lear, E., "IETF Plenary Meeting Venue Selection Process", Lear, E., "IETF Plenary Meeting Venue Selection Process",
draft-ietf-mtgvenue-iaoc-venue-selection-process-16 (work draft-ietf-mtgvenue-iaoc-venue-selection-process-16 (work
in progress), June 2018. in progress), June 2018.
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