draft-ietf-iasa2-rfc4071bis-07.txt   draft-ietf-iasa2-rfc4071bis-08.txt 
IASA2 B. Haberman IASA2 B. Haberman
Internet-Draft Johns Hopkins University Internet-Draft Johns Hopkins University
Obsoletes: RFC4071, RFC4333, RFC7691 (if J. Hall Obsoletes: 4071, 4333, 7691 (if J. Hall
approved) CDT approved) CDT
Intended status: Best Current Practice J. Livingood Intended status: Best Current Practice J. Livingood
Expires: September 1, 2019 Comcast Expires: September 5, 2019 Comcast
February 28, 2019 March 04, 2019
Structure of the IETF Administrative Support Activity, Version 2.0 Structure of the IETF Administrative Support Activity, Version 2.0
draft-ietf-iasa2-rfc4071bis-07 draft-ietf-iasa2-rfc4071bis-08
Abstract Abstract
The IETF Administrative Support Activity (IASA) was originally The IETF Administrative Support Activity (IASA) was originally
established in 2005. In the years since then, the needs of the IETF established in 2005. In the years since then, the needs of the IETF
evolved in ways that required changes to its administrative evolved in ways that required changes to its administrative
structure. The purpose of this document is to document and describe structure. The purpose of this document is to document and describe
the IASA 2.0 structure. the IASA 2.0 structure.
Under IASA 2.0, the work of the IETF's administrative and fundraising Under IASA 2.0, the work of the IETF's administrative and fundraising
tasks is conducted by an administrative organization, the IETF tasks is conducted by an administrative organization, the IETF
Administration Limited Liability Company ("IETF LLC"). Under this Administration Limited Liability Company ("IETF LLC"). Under this
structure, the IETF Administrative Oversight Committee (IAOC) was structure, the IETF Administrative Oversight Committee (IAOC) was
eliminated, and its oversight and advising functions transferred to eliminated, and its oversight and advising functions transferred to
the IETF LLC Board. the IETF LLC Board.
The IETF LLC provides the corporate legal home for the IETF, the The IETF LLC provides the corporate legal home for the IETF, the
Internet Architecture Board (IAB), and the Internet Research Task Internet Architecture Board (IAB), and the Internet Research Task
Force (IRTF). Force (IRTF), and financial support for the operation of the RFC
Editor.
This document describes the structure of the IETF Administrative This document describes the structure of the IETF Administrative
Support Activity, version 2 (IASA 2.0). It defines the roles and Support Activity, version 2 (IASA 2.0). It defines the roles and
responsibilities of the IETF LLC Board, the IETF Executive Director, responsibilities of the IETF LLC Board, the IETF Executive Director,
and ISOC in the fiscal and administrative support of the IETF and ISOC in the fiscal and administrative support of the IETF
standards process. It also defines the membership and selection standards process. It also defines the membership and selection
rules for the IETF LLC Board. rules for the IETF LLC Board.
This document obsoletes [RFC4071], [RFC4333], and [RFC7691]. This document obsoletes RFC 4071, RFC 4333, and RFC 7691.
Status of This Memo Status of This Memo
This Internet-Draft is submitted in full conformance with the This Internet-Draft is submitted in full conformance with the
provisions of BCP 78 and BCP 79. provisions of BCP 78 and BCP 79.
Internet-Drafts are working documents of the Internet Engineering Internet-Drafts are working documents of the Internet Engineering
Task Force (IETF). Note that other groups may also distribute Task Force (IETF). Note that other groups may also distribute
working documents as Internet-Drafts. The list of current Internet- working documents as Internet-Drafts. The list of current Internet-
Drafts is at https://datatracker.ietf.org/drafts/current/. Drafts is at https://datatracker.ietf.org/drafts/current/.
Internet-Drafts are draft documents valid for a maximum of six months Internet-Drafts are draft documents valid for a maximum of six months
and may be updated, replaced, or obsoleted by other documents at any and may be updated, replaced, or obsoleted by other documents at any
time. It is inappropriate to use Internet-Drafts as reference time. It is inappropriate to use Internet-Drafts as reference
material or to cite them other than as "work in progress." material or to cite them other than as "work in progress."
This Internet-Draft will expire on September 1, 2019. This Internet-Draft will expire on September 4, 2019.
Copyright Notice Copyright Notice
Copyright (c) 2019 IETF Trust and the persons identified as the Copyright (c) 2019 IETF Trust and the persons identified as the
document authors. All rights reserved. document authors. All rights reserved.
This document is subject to BCP 78 and the IETF Trust's Legal This document is subject to BCP 78 and the IETF Trust's Legal
Provisions Relating to IETF Documents Provisions Relating to IETF Documents
(https://trustee.ietf.org/license-info) in effect on the date of (https://trustee.ietf.org/license-info) in effect on the date of
publication of this document. Please review these documents publication of this document. Please review these documents
skipping to change at page 3, line 12 skipping to change at page 3, line 12
6.2. IETF LLC-Appointed Directors . . . . . . . . . . . . . . 14 6.2. IETF LLC-Appointed Directors . . . . . . . . . . . . . . 14
6.3. Recruiting IETF LLC Board Directors . . . . . . . . . . . 14 6.3. Recruiting IETF LLC Board Directors . . . . . . . . . . . 14
6.4. IETF LLC Board Director Term Length . . . . . . . . . . . 14 6.4. IETF LLC Board Director Term Length . . . . . . . . . . . 14
6.5. IETF LLC Board Director Limit . . . . . . . . . . . . . . 15 6.5. IETF LLC Board Director Limit . . . . . . . . . . . . . . 15
6.6. Staggered Terms . . . . . . . . . . . . . . . . . . . . . 15 6.6. Staggered Terms . . . . . . . . . . . . . . . . . . . . . 15
6.7. IETF LLC Board Director Removal . . . . . . . . . . . . . 15 6.7. IETF LLC Board Director Removal . . . . . . . . . . . . . 15
6.8. Filling an IETF LLC Board Director Vacancy . . . . . . . 15 6.8. Filling an IETF LLC Board Director Vacancy . . . . . . . 15
6.9. Quorum . . . . . . . . . . . . . . . . . . . . . . . . . 16 6.9. Quorum . . . . . . . . . . . . . . . . . . . . . . . . . 16
6.10. Board Voting . . . . . . . . . . . . . . . . . . . . . . 16 6.10. Board Voting . . . . . . . . . . . . . . . . . . . . . . 16
6.11. Interim Board . . . . . . . . . . . . . . . . . . . . . . 16 6.11. Interim Board . . . . . . . . . . . . . . . . . . . . . . 16
6.12. Board Positions . . . . . . . . . . . . . . . . . . . . . 17 6.12. Board Positions . . . . . . . . . . . . . . . . . . . . . 16
7. IETF LLC Funding . . . . . . . . . . . . . . . . . . . . . . 17 7. IETF LLC Funding . . . . . . . . . . . . . . . . . . . . . . 17
7.1. Financial Statements . . . . . . . . . . . . . . . . . . 17 7.1. Financial Statements . . . . . . . . . . . . . . . . . . 17
7.2. Bank and Investment Accounts . . . . . . . . . . . . . . 18 7.2. Bank and Investment Accounts . . . . . . . . . . . . . . 17
7.3. Financial Audits . . . . . . . . . . . . . . . . . . . . 18 7.3. Financial Audits . . . . . . . . . . . . . . . . . . . . 18
7.4. ISOC Financial Support . . . . . . . . . . . . . . . . . 18 7.4. ISOC Financial Support . . . . . . . . . . . . . . . . . 18
7.5. IETF Meeting Revenues . . . . . . . . . . . . . . . . . . 18 7.5. IETF Meeting Revenues . . . . . . . . . . . . . . . . . . 18
7.6. Sponsorships and Donations to the IETF LLC . . . . . . . 18 7.6. Sponsorships and Donations to the IETF LLC . . . . . . . 18
7.7. Focus of Funding Support . . . . . . . . . . . . . . . . 19 7.7. Focus of Funding Support . . . . . . . . . . . . . . . . 19
7.8. Charitable Fundraising Practices . . . . . . . . . . . . 19 7.8. Charitable Fundraising Practices . . . . . . . . . . . . 19
7.9. Operating Reserve . . . . . . . . . . . . . . . . . . . . 19 7.9. Operating Reserve . . . . . . . . . . . . . . . . . . . . 19
7.10. Annual Budget Process . . . . . . . . . . . . . . . . . . 19 7.10. Annual Budget Process . . . . . . . . . . . . . . . . . . 19
8. IETF LLC Policies . . . . . . . . . . . . . . . . . . . . . . 20 8. IETF LLC Policies . . . . . . . . . . . . . . . . . . . . . . 20
8.1. Conflict of Interest Policy . . . . . . . . . . . . . . . 20 8.1. Conflict of Interest Policy . . . . . . . . . . . . . . . 20
8.2. Other Policies . . . . . . . . . . . . . . . . . . . . . 21 8.2. Other Policies . . . . . . . . . . . . . . . . . . . . . 20
8.3. Compliance . . . . . . . . . . . . . . . . . . . . . . . 21 8.3. Compliance . . . . . . . . . . . . . . . . . . . . . . . 21
9. Three-Year Assessment . . . . . . . . . . . . . . . . . . . . 21 9. Three-Year Assessment . . . . . . . . . . . . . . . . . . . . 21
10. Security Considerations . . . . . . . . . . . . . . . . . . . 22 10. Security Considerations . . . . . . . . . . . . . . . . . . . 22
11. IANA Considerations . . . . . . . . . . . . . . . . . . . . . 22 11. IANA Considerations . . . . . . . . . . . . . . . . . . . . . 22
12. Pronouns . . . . . . . . . . . . . . . . . . . . . . . . . . 22 12. Pronouns . . . . . . . . . . . . . . . . . . . . . . . . . . 22
13. Acknowledgments . . . . . . . . . . . . . . . . . . . . . . . 22 13. Acknowledgments . . . . . . . . . . . . . . . . . . . . . . . 22
14. References . . . . . . . . . . . . . . . . . . . . . . . . . 22 14. References . . . . . . . . . . . . . . . . . . . . . . . . . 22
14.1. Normative References . . . . . . . . . . . . . . . . . . 22 14.1. Normative References . . . . . . . . . . . . . . . . . . 22
14.2. Informative References . . . . . . . . . . . . . . . . . 23 14.2. Informative References . . . . . . . . . . . . . . . . . 23
Authors' Addresses . . . . . . . . . . . . . . . . . . . . . . . 24 Authors' Addresses . . . . . . . . . . . . . . . . . . . . . . . 24
skipping to change at page 4, line 7 skipping to change at page 4, line 7
Under IASA 2.0, the work of the IETF's administrative and fundraising Under IASA 2.0, the work of the IETF's administrative and fundraising
tasks is conducted by an administrative organization, the IETF tasks is conducted by an administrative organization, the IETF
Administration Limited Liability Company ("IETF LLC"). Under this Administration Limited Liability Company ("IETF LLC"). Under this
structure, the Internet Administrative Oversight Committee (IAOC) is structure, the Internet Administrative Oversight Committee (IAOC) is
eliminated, and its oversight and advising functions transferred to eliminated, and its oversight and advising functions transferred to
the IETF LLC Board. the IETF LLC Board.
The IETF LLC provides the corporate legal home for the IETF, the The IETF LLC provides the corporate legal home for the IETF, the
Internet Architecture Board (IAB), and the Internet Research Task Internet Architecture Board (IAB), and the Internet Research Task
Force (IRTF). Force (IRTF), and financial support for the operation of the RFC
Editor.
[I-D.haberman-iasa20dt-recs] discusses the challenges facing the [I-D.haberman-iasa20dt-recs] discusses the challenges facing the
original IASA structure as well as several options for reorganizing original IASA structure as well as several options for reorganizing
the IETF's administration under different legal structures. This the IETF's administration under different legal structures. This
document outlines how the chosen option is structured and describes document outlines how the chosen option is structured and describes
how the organization fits together with existing and new IETF how the organization fits together with existing and new IETF
community structures. community structures.
Under IASA 2.0, most of the responsibilities that [RFC4071] assigned Under IASA 2.0, most of the responsibilities that [RFC4071] assigned
to the IETF Administrative Director (IAD) and the Internet Society to the IETF Administrative Director (IAD) and the Internet Society
skipping to change at page 7, line 50 skipping to change at page 7, line 50
o Responsiveness to the community. The IETF LLC is expected to act o Responsiveness to the community. The IETF LLC is expected to act
consistently with the documented consensus of the IETF community, consistently with the documented consensus of the IETF community,
to be responsive to the community's needs, and to adapt its to be responsive to the community's needs, and to adapt its
decisions in response to consensus-based community feedback. decisions in response to consensus-based community feedback.
o Diligence. The IETF LLC is expected to act responsibly so as to o Diligence. The IETF LLC is expected to act responsibly so as to
minimize risks to IETF participants and to the future of the IETF minimize risks to IETF participants and to the future of the IETF
as a whole, such as financial risks. as a whole, such as financial risks.
o Unification: The IETF LLC is responsible for providing unified o Unification: The IETF LLC provides the corporate legal home for
legal, financial, and administrative support for operation of the the IETF, the Internet Architecture Board (IAB), and the Internet
IETF, IAB, and IRTF, and financial support for the operation of Research Task Force (IRTF), and financial support for the
the RFC Editor. operation of the RFC Editor.
o Transfer or Dissolution: Consistent with [IETF-LLC-A], the IETF o Transfer or Dissolution: Consistent with [IETF-LLC-A], the IETF
LLC subsidiary may be transferred from ISOC to another LLC subsidiary may be transferred from ISOC to another
organization, at the request of either party. Similarly, the IETF organization, at the request of either party. Similarly, the IETF
LLC may be dissolved if necessary. Should either event occur, the LLC may be dissolved if necessary. Should either event occur, the
IETF community should be closely involved in any decisions and IETF community should be closely involved in any decisions and
plans. Any transfer, transition, or dissolution should be plans. Any transfer, transition, or dissolution should be
conducted carefully and with minimal potential disruption to the conducted carefully and with minimal potential disruption to the
IETF. IETF.
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the NomCom departs the Board prior to the end of their term for the NomCom departs the Board prior to the end of their term for
whatever reason, then it is the responsibility of the NomCom (using whatever reason, then it is the responsibility of the NomCom (using
its mid-term rules, as specified in [I-D.ietf-iasa2-rfc7437bis], its mid-term rules, as specified in [I-D.ietf-iasa2-rfc7437bis],
Section 3.5) as the original appointing body to designate a Section 3.5) as the original appointing body to designate a
replacement that will serve out the remainder of the term of the replacement that will serve out the remainder of the term of the
departed Director. However, this obligation will not apply to departed Director. However, this obligation will not apply to
vacancies in Board-appointed positions. vacancies in Board-appointed positions.
6.9. Quorum 6.9. Quorum
At all synchronous live meetings of the Board, two-thirds of the At all meetings of the Board, two-thirds of the Directors then in
Directors then in office shall constitute a quorum for the office shall constitute a quorum for the transaction of business.
transaction of business. Unless a greater affirmative vote is Unless a greater affirmative vote is expressly required for an action
expressly required for an action under applicable law, the LLC under applicable law, the LLC Agreement, or an applicable Board
Agreement, or an applicable Board policy, the affirmative vote of policy, the affirmative vote of two-thirds of the Directors then in
two-thirds of the Directors then in office shall be an act of the office shall be an act of the Board.
Board.
6.10. Board Voting 6.10. Board Voting
Board decisions may be made either by vote communicated in a Board decisions may be made either by vote communicated in a meeting
synchronous live (including telephonic and video) meeting, or via an of the Board (including telephonic and video), or via an asynchronous
asynchronous written (including electronic) process. Absentee voting written (including electronic) process. Absentee voting and voting
and voting by proxy shall not be permitted. If a quorum is not by proxy shall not be permitted. If a quorum is not present at any
present at any meeting of the Board, the Directors present may meeting of the Board, the Directors present may adjourn the meeting
adjourn the meeting from time to time, without notice other than from time to time, without notice other than announcement at the
announcement at the meeting, until a quorum is present. Voting meeting, until a quorum is present. Voting thresholds for Director
thresholds for Director removal are described in Section 6.7. removal are described in Section 6.7.
6.11. Interim Board 6.11. Interim Board
An initial interim Board was necessary in order to legally form and An initial interim Board was necessary in order to legally form and
bootstrap the IETF LLC. As a result, an Interim Board was formed on bootstrap the IETF LLC. As a result, an Interim Board was formed on
a temporary basis until the first full board was constituted. a temporary basis until the first full board was constituted.
The interim Board was comprised of: The interim Board was comprised of:
o The IETF chair, ex officio o The IETF chair, ex officio
skipping to change at page 23, line 44 skipping to change at page 23, line 38
[ietf102-slides] [ietf102-slides]
Hall, J., "IASA 2.0 IETF-102 Slides", n.d., Hall, J., "IASA 2.0 IETF-102 Slides", n.d.,
<https://datatracker.ietf.org/meeting/102/materials/ <https://datatracker.ietf.org/meeting/102/materials/
slides-102-iasa2-iasa2-structure-draft-00>. slides-102-iasa2-iasa2-structure-draft-00>.
[ISOC] The Internet Society, "Amended and restated By-Laws of the [ISOC] The Internet Society, "Amended and restated By-Laws of the
Internet Society", July 2018, Internet Society", July 2018,
<https://www.internetsociety.org/about-internet-society/ <https://www.internetsociety.org/about-internet-society/
governance-policies/by-laws/>. governance-policies/by-laws/>.
[ML-memo] Morgan Lewis, "Options for New Organization to Conduct
IETF Administrative Support Activities", February 2018,
<https://mailarchive.ietf.org/arch/msg/iasa20/
XT_3vfd3OWVFCW335mRrvWuusaI/>.
[RFC2026] Bradner, S., "The Internet Standards Process -- Revision [RFC2026] Bradner, S., "The Internet Standards Process -- Revision
3", BCP 9, RFC 2026, DOI 10.17487/RFC2026, October 1996, 3", BCP 9, RFC 2026, DOI 10.17487/RFC2026, October 1996,
<https://www.rfc-editor.org/info/rfc2026>. <https://www.rfc-editor.org/info/rfc2026>.
[RFC2031] Huizer, E., "IETF-ISOC relationship", RFC 2031,
DOI 10.17487/RFC2031, October 1996,
<https://www.rfc-editor.org/info/rfc2031>.
[RFC2850] Internet Architecture Board and B. Carpenter, Ed., [RFC2850] Internet Architecture Board and B. Carpenter, Ed.,
"Charter of the Internet Architecture Board (IAB)", "Charter of the Internet Architecture Board (IAB)",
BCP 39, RFC 2850, DOI 10.17487/RFC2850, May 2000, BCP 39, RFC 2850, DOI 10.17487/RFC2850, May 2000,
<https://www.rfc-editor.org/info/rfc2850>. <https://www.rfc-editor.org/info/rfc2850>.
[RFC3233] Hoffman, P. and S. Bradner, "Defining the IETF", BCP 58, [RFC3233] Hoffman, P. and S. Bradner, "Defining the IETF", BCP 58,
RFC 3233, DOI 10.17487/RFC3233, February 2002, RFC 3233, DOI 10.17487/RFC3233, February 2002,
<https://www.rfc-editor.org/info/rfc3233>. <https://www.rfc-editor.org/info/rfc3233>.
[RFC3710] Alvestrand, H., "An IESG charter", RFC 3710, [RFC3710] Alvestrand, H., "An IESG charter", RFC 3710,
skipping to change at page 24, line 38 skipping to change at page 24, line 25
Administrative Oversight Committee (IAOC) Member Selection Administrative Oversight Committee (IAOC) Member Selection
Guidelines and Process", BCP 113, RFC 4333, Guidelines and Process", BCP 113, RFC 4333,
DOI 10.17487/RFC4333, December 2005, DOI 10.17487/RFC4333, December 2005,
<https://www.rfc-editor.org/info/rfc4333>. <https://www.rfc-editor.org/info/rfc4333>.
[RFC7691] Bradner, S., Ed., "Updating the Term Dates of IETF [RFC7691] Bradner, S., Ed., "Updating the Term Dates of IETF
Administrative Oversight Committee (IAOC) Members", Administrative Oversight Committee (IAOC) Members",
BCP 101, RFC 7691, DOI 10.17487/RFC7691, November 2015, BCP 101, RFC 7691, DOI 10.17487/RFC7691, November 2015,
<https://www.rfc-editor.org/info/rfc7691>. <https://www.rfc-editor.org/info/rfc7691>.
[RFC8318] Dawkins, S., "IAB, IESG, and IAOC Selection, Confirmation,
and Recall Process: IAOC Advisor for the Nominating
Committee", BCP 10, RFC 8318, DOI 10.17487/RFC8318,
January 2018, <https://www.rfc-editor.org/info/rfc8318>.
Authors' Addresses Authors' Addresses
Brian Haberman Brian Haberman
Johns Hopkins University Johns Hopkins University
Email: brian@innovationslab.net Email: brian@innovationslab.net
Joseph Lorenzo Hall Joseph Lorenzo Hall
CDT CDT
Email: joe@cdt.org Email: joe@cdt.org
Jason Livingood Jason Livingood
Comcast Comcast
Email: jason_livingood@comcast.com Email: jason_livingood@comcast.com
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