draft-ietf-iasa2-rfc4071bis-08.txt   draft-ietf-iasa2-rfc4071bis-09.txt 
IASA2 B. Haberman IASA2 B. Haberman
Internet-Draft Johns Hopkins University Internet-Draft Johns Hopkins University
Obsoletes: 4071, 4333, 7691 (if J. Hall Obsoletes: 4071, 4333, 7691 (if J. Hall
approved) CDT approved) CDT
Intended status: Best Current Practice J. Livingood Intended status: Best Current Practice J. Livingood
Expires: September 5, 2019 Comcast Expires: October 12, 2019 Comcast
March 04, 2019 April 10, 2019
Structure of the IETF Administrative Support Activity, Version 2.0 Structure of the IETF Administrative Support Activity, Version 2.0
draft-ietf-iasa2-rfc4071bis-08 draft-ietf-iasa2-rfc4071bis-09
Abstract Abstract
The IETF Administrative Support Activity (IASA) was originally The IETF Administrative Support Activity (IASA) was originally
established in 2005. In the years since then, the needs of the IETF established in 2005. In the years since then, the needs of the IETF
evolved in ways that required changes to its administrative evolved in ways that required changes to its administrative
structure. The purpose of this document is to document and describe structure. The purpose of this document is to document and describe
the IASA 2.0 structure. the IASA 2.0 structure.
Under IASA 2.0, the work of the IETF's administrative and fundraising Under IASA 2.0, the work of the IETF's administrative and fundraising
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Internet-Drafts are working documents of the Internet Engineering Internet-Drafts are working documents of the Internet Engineering
Task Force (IETF). Note that other groups may also distribute Task Force (IETF). Note that other groups may also distribute
working documents as Internet-Drafts. The list of current Internet- working documents as Internet-Drafts. The list of current Internet-
Drafts is at https://datatracker.ietf.org/drafts/current/. Drafts is at https://datatracker.ietf.org/drafts/current/.
Internet-Drafts are draft documents valid for a maximum of six months Internet-Drafts are draft documents valid for a maximum of six months
and may be updated, replaced, or obsoleted by other documents at any and may be updated, replaced, or obsoleted by other documents at any
time. It is inappropriate to use Internet-Drafts as reference time. It is inappropriate to use Internet-Drafts as reference
material or to cite them other than as "work in progress." material or to cite them other than as "work in progress."
This Internet-Draft will expire on September 4, 2019. This Internet-Draft will expire on October 12, 2019.
Copyright Notice Copyright Notice
Copyright (c) 2019 IETF Trust and the persons identified as the Copyright (c) 2019 IETF Trust and the persons identified as the
document authors. All rights reserved. document authors. All rights reserved.
This document is subject to BCP 78 and the IETF Trust's Legal This document is subject to BCP 78 and the IETF Trust's Legal
Provisions Relating to IETF Documents Provisions Relating to IETF Documents
(https://trustee.ietf.org/license-info) in effect on the date of (https://trustee.ietf.org/license-info) in effect on the date of
publication of this document. Please review these documents publication of this document. Please review these documents
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5.2. IETF LLC Board Responsibilities . . . . . . . . . . . . . 11 5.2. IETF LLC Board Responsibilities . . . . . . . . . . . . . 11
5.3. Board Design Goals . . . . . . . . . . . . . . . . . . . 13 5.3. Board Design Goals . . . . . . . . . . . . . . . . . . . 13
6. IETF LLC Board Membership, Selection and Accountability . . . 13 6. IETF LLC Board Membership, Selection and Accountability . . . 13
6.1. Board Composition . . . . . . . . . . . . . . . . . . . . 13 6.1. Board Composition . . . . . . . . . . . . . . . . . . . . 13
6.2. IETF LLC-Appointed Directors . . . . . . . . . . . . . . 14 6.2. IETF LLC-Appointed Directors . . . . . . . . . . . . . . 14
6.3. Recruiting IETF LLC Board Directors . . . . . . . . . . . 14 6.3. Recruiting IETF LLC Board Directors . . . . . . . . . . . 14
6.4. IETF LLC Board Director Term Length . . . . . . . . . . . 14 6.4. IETF LLC Board Director Term Length . . . . . . . . . . . 14
6.5. IETF LLC Board Director Limit . . . . . . . . . . . . . . 15 6.5. IETF LLC Board Director Limit . . . . . . . . . . . . . . 15
6.6. Staggered Terms . . . . . . . . . . . . . . . . . . . . . 15 6.6. Staggered Terms . . . . . . . . . . . . . . . . . . . . . 15
6.7. IETF LLC Board Director Removal . . . . . . . . . . . . . 15 6.7. IETF LLC Board Director Removal . . . . . . . . . . . . . 15
6.8. Filling an IETF LLC Board Director Vacancy . . . . . . . 15 6.8. Filling an IETF LLC Board Director Vacancy . . . . . . . 16
6.9. Quorum . . . . . . . . . . . . . . . . . . . . . . . . . 16 6.9. Quorum . . . . . . . . . . . . . . . . . . . . . . . . . 16
6.10. Board Voting . . . . . . . . . . . . . . . . . . . . . . 16 6.10. Board Voting . . . . . . . . . . . . . . . . . . . . . . 16
6.11. Interim Board . . . . . . . . . . . . . . . . . . . . . . 16 6.11. Interim Board . . . . . . . . . . . . . . . . . . . . . . 16
6.12. Board Positions . . . . . . . . . . . . . . . . . . . . . 16 6.12. Board Positions . . . . . . . . . . . . . . . . . . . . . 17
7. IETF LLC Funding . . . . . . . . . . . . . . . . . . . . . . 17 7. IETF LLC Funding . . . . . . . . . . . . . . . . . . . . . . 17
7.1. Financial Statements . . . . . . . . . . . . . . . . . . 17 7.1. Financial Statements . . . . . . . . . . . . . . . . . . 17
7.2. Bank and Investment Accounts . . . . . . . . . . . . . . 17 7.2. Bank and Investment Accounts . . . . . . . . . . . . . . 18
7.3. Financial Audits . . . . . . . . . . . . . . . . . . . . 18 7.3. Financial Audits . . . . . . . . . . . . . . . . . . . . 18
7.4. ISOC Financial Support . . . . . . . . . . . . . . . . . 18 7.4. ISOC Financial Support . . . . . . . . . . . . . . . . . 18
7.5. IETF Meeting Revenues . . . . . . . . . . . . . . . . . . 18 7.5. IETF Meeting Revenues . . . . . . . . . . . . . . . . . . 18
7.6. Sponsorships and Donations to the IETF LLC . . . . . . . 18 7.6. Sponsorships and Donations to the IETF LLC . . . . . . . 18
7.7. Focus of Funding Support . . . . . . . . . . . . . . . . 19 7.7. Focus of Funding Support . . . . . . . . . . . . . . . . 19
7.8. Charitable Fundraising Practices . . . . . . . . . . . . 19 7.8. Charitable Fundraising Practices . . . . . . . . . . . . 19
7.9. Operating Reserve . . . . . . . . . . . . . . . . . . . . 19 7.9. Operating Reserve . . . . . . . . . . . . . . . . . . . . 19
7.10. Annual Budget Process . . . . . . . . . . . . . . . . . . 19 7.10. Annual Budget Process . . . . . . . . . . . . . . . . . . 19
8. IETF LLC Policies . . . . . . . . . . . . . . . . . . . . . . 20 8. IETF LLC Policies . . . . . . . . . . . . . . . . . . . . . . 20
8.1. Conflict of Interest Policy . . . . . . . . . . . . . . . 20 8.1. Conflict of Interest Policy . . . . . . . . . . . . . . . 20
8.2. Other Policies . . . . . . . . . . . . . . . . . . . . . 20 8.2. Other Policies . . . . . . . . . . . . . . . . . . . . . 21
8.3. Compliance . . . . . . . . . . . . . . . . . . . . . . . 21 8.3. Compliance . . . . . . . . . . . . . . . . . . . . . . . 21
9. Three-Year Assessment . . . . . . . . . . . . . . . . . . . . 21 9. Three-Year Assessment . . . . . . . . . . . . . . . . . . . . 21
10. Security Considerations . . . . . . . . . . . . . . . . . . . 22 10. Security Considerations . . . . . . . . . . . . . . . . . . . 22
11. IANA Considerations . . . . . . . . . . . . . . . . . . . . . 22 11. IANA Considerations . . . . . . . . . . . . . . . . . . . . . 22
12. Pronouns . . . . . . . . . . . . . . . . . . . . . . . . . . 22 12. Pronouns . . . . . . . . . . . . . . . . . . . . . . . . . . 22
13. Acknowledgments . . . . . . . . . . . . . . . . . . . . . . . 22 13. Acknowledgments . . . . . . . . . . . . . . . . . . . . . . . 22
14. References . . . . . . . . . . . . . . . . . . . . . . . . . 22 14. References . . . . . . . . . . . . . . . . . . . . . . . . . 22
14.1. Normative References . . . . . . . . . . . . . . . . . . 22 14.1. Normative References . . . . . . . . . . . . . . . . . . 22
14.2. Informative References . . . . . . . . . . . . . . . . . 23 14.2. Informative References . . . . . . . . . . . . . . . . . 23
Authors' Addresses . . . . . . . . . . . . . . . . . . . . . . . 24 Authors' Addresses . . . . . . . . . . . . . . . . . . . . . . . 24
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The principles of the relationship between the IETF and ISOC are The principles of the relationship between the IETF and ISOC are
outlined in [I-D.ietf-iasa2-rfc2031bis]. In short, the IETF is outlined in [I-D.ietf-iasa2-rfc2031bis]. In short, the IETF is
responsible for the development of the Internet Standards and ISOC responsible for the development of the Internet Standards and ISOC
aids the IETF by providing it a legal entity within which the IETF aids the IETF by providing it a legal entity within which the IETF
LLC exists, as well as with financial support. LLC exists, as well as with financial support.
4.6. Relationship of the IETF LLC Board to the IETF Leadership 4.6. Relationship of the IETF LLC Board to the IETF Leadership
The IETF LLC Board is directly accountable to the IETF community for The IETF LLC Board is directly accountable to the IETF community for
the performance of the IASA 2.0. However, the nature of the Board's the performance of the IASA 2.0. However, the nature of the Board's
work involves treating the IESG and IAB as major internal customers work involves treating the IESG, IRTF, and IAB as major internal
of the administrative support services. The Board and the IETF customers of the administrative support services. The Board and the
Executive Director should not consider their work successful unless IETF Executive Director should not consider their work successful
the IESG and IAB are also satisfied with the administrative support unless the IESG, IRTF, and IAB are also satisfied with the
that the IETF is receiving. administrative support that the IETF is receiving.
4.7. Review of IETF Executive Director and IETF LLC Board Decisions 4.7. Review of IETF Executive Director and IETF LLC Board Decisions
The IETF LLC Board is directly accountable to the IETF community for The IETF LLC Board is directly accountable to the IETF community for
the performance of the IASA 2.0, including hiring and managing the the performance of the IASA 2.0, including hiring and managing the
IETF Executive Director. In extreme cases of dissatisfaction with IETF Executive Director. In extreme cases of dissatisfaction with
the IETF LLC, the IETF community can utilize the recall process as the IETF LLC, the IETF community can utilize the recall process as
noted in Section 6.7. noted in Section 6.7.
Anyone in the community of IETF participants may ask the Board for a Anyone in the community of IETF participants may ask the Board for a
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guidelines, and a suggestion for how the situation could be guidelines, and a suggestion for how the situation could be
rectified. rectified.
The IETF LLC shall respond to such requests within a reasonable The IETF LLC shall respond to such requests within a reasonable
period, typically within 90 days, and shall publicly publish period, typically within 90 days, and shall publicly publish
information about the request and the corresponding response and/or information about the request and the corresponding response and/or
result. result.
4.8. Termination and Change 4.8. Termination and Change
Any major change to the IASA 2.0 arrangements shall require a similar Any major change to the IASA 2.0 arrangements shall require community
level of community consensus and deliberation and shall be reflected consensus and deliberation and shall be reflected by a subsequent
by a subsequent Best Current Practice (BCP) document. Best Current Practice (BCP) document.
5. Structure of IASA2 5. Structure of IASA2
5.1. IETF Executive Director and Staff Responsibilities 5.1. IETF Executive Director and Staff Responsibilities
The IETF LLC is led by an IETF Executive Director chosen by the The IETF LLC is led by an IETF Executive Director chosen by the
Board. The IETF Executive Director is responsible for managing the Board. The IETF Executive Director is responsible for managing the
day-to-day operations of the IETF LLC, including hiring staff to day-to-day operations of the IETF LLC, including hiring staff to
perform various operational functions. The IETF Executive Director perform various operational functions. The IETF Executive Director
and any staff may be employees or independent contractors. and any staff may be employees or independent contractors.
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authoritative sources, these sources will control over this document. authoritative sources, these sources will control over this document.
Board members have fiduciary obligations imposed by the LLC Agreement Board members have fiduciary obligations imposed by the LLC Agreement
and applicable law, including duties of loyalty, care and good faith. and applicable law, including duties of loyalty, care and good faith.
The Board is responsible to set broad strategic direction for the The Board is responsible to set broad strategic direction for the
LLC, and adopt an annual budget, hire or terminate an IETF Executive LLC, and adopt an annual budget, hire or terminate an IETF Executive
Director (or amend the terms of their engagement), adopt any employee Director (or amend the terms of their engagement), adopt any employee
benefit plans, consult the relevant IETF communities on matters benefit plans, consult the relevant IETF communities on matters
related to the LLC as appropriate, approve any changes to the LLC related to the LLC as appropriate, approve any changes to the LLC
governance structure, incur any debt, and approve entering into governance structure, incur any debt, and approve entering into
agreements that that meet a significant materiality threshold to be agreements that meet a significant materiality threshold to be
determined by the Board. The IETF LLC Board is expected to delegate determined by the Board. The IETF LLC Board is expected to delegate
management of day-to-day activities and related decision-making to management of day-to-day activities and related decision-making to
staff. staff.
Per Section 5(d) of the LLC Agreement and as also described in Per Section 5(d) of the LLC Agreement and as also described in
Section 4.4, the Board shall, as appropriate, act transparently and Section 4.4, the Board shall, as appropriate, act transparently and
provide the IETF community with an opportunity to review and discuss provide the IETF community with an opportunity to review and discuss
any proposed changes to the IETF LLC structure prior to their any proposed changes to the IETF LLC structure prior to their
adoption. adoption.
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The term length for a Director is three years. The exceptions to The term length for a Director is three years. The exceptions to
this guideline are: this guideline are:
o For the terms for some Directors during the first full formation o For the terms for some Directors during the first full formation
of the IETF LLC Board in order to establish staggered terms and of the IETF LLC Board in order to establish staggered terms and
for any appointments to fill a vacancy. for any appointments to fill a vacancy.
o The Director slot occupied by the IETF Chair ex officio or a o The Director slot occupied by the IETF Chair ex officio or a
delegate selected by the IESG will serve a two-year term. This delegate selected by the IESG will serve a two-year term. This
makes the term length for this slot the same as the term lengths applies regardless of whether the appointed individual is on the
established in [I-D.ietf-iasa2-rfc7437bis], Section 3.4. IESG, rotates off the IESG during the two-year term, or is not on
the IESG. This makes the term length for this slot the same as
the term lengths established in [I-D.ietf-iasa2-rfc7437bis],
Section 3.4.
6.5. IETF LLC Board Director Limit 6.5. IETF LLC Board Director Limit
A director may serve no more than two consecutive terms. A director A director may serve no more than two consecutive terms. A director
cannot serve a third term until three years have passed since their cannot serve a third term until three years have passed since their
second consecutive term. An exception is if a Director role is second consecutive term. An exception is if a Director role is
occupied by the IETF Chair ex officio, since that person's service is occupied by the IETF Chair ex officio, since that person's service is
governed instead by the term lengths established in governed instead by the term lengths established in
[I-D.ietf-iasa2-rfc7437bis], Section 3.4. [I-D.ietf-iasa2-rfc7437bis], Section 3.4.
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6.6. Staggered Terms 6.6. Staggered Terms
The Internet Society Board of Trustees, the IESG, the Nominating The Internet Society Board of Trustees, the IESG, the Nominating
Committee, and the Board are expected to coordinate with each other Committee, and the Board are expected to coordinate with each other
to ensure that collectively their appointment or selection processes to ensure that collectively their appointment or selection processes
provide for no more than three Directors' terms concluding in the provide for no more than three Directors' terms concluding in the
same year. same year.
6.7. IETF LLC Board Director Removal 6.7. IETF LLC Board Director Removal
NomCom-appointed Directors may be removed with or without cause. A NomCom-appointed and IESG-appointed Directors may be removed with or
vote in favor of removal must be no fewer than the number of without cause. A vote in favor of removal must be no fewer than the
Directors less two. So for example, if there are seven directors, number of Directors less two. So for example, if there are seven
then five votes are required. Directors may also be removed via the directors, then five votes are required. Directors may also be
IETF recall process defined in [I-D.ietf-iasa2-rfc7437bis], removed via the IETF recall process defined in
Section 7. [I-D.ietf-iasa2-rfc7437bis], Section 7.
6.8. Filling an IETF LLC Board Director Vacancy 6.8. Filling an IETF LLC Board Director Vacancy
It shall be the responsibility of each respective body that appointed It shall be the responsibility of each respective body that appointed
or selected a Director that vacates the Board to appoint a new or selected a Director that vacates the Board to appoint a new
Director to fill the vacancy. For example, if a Director selected by Director to fill the vacancy. For example, if a Director selected by
the NomCom departs the Board prior to the end of their term for the NomCom departs the Board prior to the end of their term for
whatever reason, then it is the responsibility of the NomCom (using whatever reason, then it is the responsibility of the NomCom (using
its mid-term rules, as specified in [I-D.ietf-iasa2-rfc7437bis], its mid-term rules, as specified in [I-D.ietf-iasa2-rfc7437bis],
Section 3.5) as the original appointing body to designate a Section 3.5) as the original appointing body to designate a
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[I-D.ietf-iasa2-rfc2031bis] [I-D.ietf-iasa2-rfc2031bis]
Camarillo, G. and J. Livingood, "The IETF-ISOC Camarillo, G. and J. Livingood, "The IETF-ISOC
Relationship", draft-ietf-iasa2-rfc2031bis-04 (work in Relationship", draft-ietf-iasa2-rfc2031bis-04 (work in
progress), February 2019. progress), February 2019.
[I-D.ietf-iasa2-rfc7437bis] [I-D.ietf-iasa2-rfc7437bis]
Kucherawy, M., Hinden, R., and J. Livingood, "IAB, IESG, Kucherawy, M., Hinden, R., and J. Livingood, "IAB, IESG,
IETF Trust and IETF LLC Selection, Confirmation, and IETF Trust and IETF LLC Selection, Confirmation, and
Recall Process: Operation of the IETF Nominating and Recall Process: Operation of the IETF Nominating and
Recall Committees", draft-ietf-iasa2-rfc7437bis-05 (work Recall Committees", draft-ietf-iasa2-rfc7437bis-06 (work
in progress), January 2019. in progress), March 2019.
[IETF-LLC-A] [IETF-LLC-A]
The Internet Society, "Limited Liability Company Agreement The Internet Society, "Limited Liability Company Agreement
of IETF Administration LLC", August 2018, of IETF Administration LLC", August 2018,
<https://www.ietf.org/documents/180/ <https://www.ietf.org/documents/180/
IETF-LLC-Agreement.pdf>. IETF-LLC-Agreement.pdf>.
14.2. Informative References 14.2. Informative References
[I-D.haberman-iasa20dt-recs] [I-D.haberman-iasa20dt-recs]
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