draft-ietf-iasa2-rfc7437bis-00.txt   draft-ietf-iasa2-rfc7437bis-01.txt 
Network Working Group M. Kucherawy, Ed. Network Working Group M. Kucherawy, Ed.
Internet-Draft Internet-Draft
Obsoletes: 7437 (if approved) R. Hinden, Ed. Obsoletes: 7437 (if approved) R. Hinden, Ed.
Intended status: Best Current Practice Check Point Software Intended status: Best Current Practice Check Point Software
Expires: April 15, 2019 J. Livingood, Ed. Expires: April 21, 2019 J. Livingood, Ed.
Comcast Comcast
October 12, 2018 October 18, 2018
IAB, IESG, and IETF LLC Selection, Confirmation, and Recall Process: IAB, IESG, and IETF LLC Selection, Confirmation, and Recall Process:
Operation of the Nominating and Recall Committees Operation of the Nominating and Recall Committees
draft-ietf-iasa2-rfc7437bis-00 draft-ietf-iasa2-rfc7437bis-01
Abstract Abstract
The process by which the members of the IAB and IESG, and some The process by which the members of the IAB and IESG, some trustees
members of the IETF LLC are selected, confirmed, and recalled is of the IETF Trust, and some directors of the IETF LLC are selected,
specified in this document. This document is a self-consistent, confirmed, and recalled is specified in this document. This document
organized compilation of the process as it was known at the time of based on RFC3777 and RFC7437 and has been updated to reflect the
publication of RFC 3777, with various updates since that version was changes introduced by IASA 2.0.
published.
This document obsoletes RFC7437. This document obsoletes RFC7437.
Status of This Memo Status of This Memo
This Internet-Draft is submitted in full conformance with the This Internet-Draft is submitted in full conformance with the
provisions of BCP 78 and BCP 79. provisions of BCP 78 and BCP 79.
Internet-Drafts are working documents of the Internet Engineering Internet-Drafts are working documents of the Internet Engineering
Task Force (IETF). Note that other groups may also distribute Task Force (IETF). Note that other groups may also distribute
working documents as Internet-Drafts. The list of current Internet- working documents as Internet-Drafts. The list of current Internet-
Drafts is at http://datatracker.ietf.org/drafts/current/. Drafts is at http://datatracker.ietf.org/drafts/current/.
Internet-Drafts are draft documents valid for a maximum of six months Internet-Drafts are draft documents valid for a maximum of six months
and may be updated, replaced, or obsoleted by other documents at any and may be updated, replaced, or obsoleted by other documents at any
time. It is inappropriate to use Internet-Drafts as reference time. It is inappropriate to use Internet-Drafts as reference
material or to cite them other than as "work in progress." material or to cite them other than as "work in progress."
This Internet-Draft will expire on April 15, 2019. This Internet-Draft will expire on April 21, 2019.
Copyright Notice Copyright Notice
Copyright (c) 2018 IETF Trust and the persons identified as the Copyright (c) 2018 IETF Trust and the persons identified as the
document authors. All rights reserved. document authors. All rights reserved.
This document is subject to BCP 78 and the IETF Trust's Legal This document is subject to BCP 78 and the IETF Trust's Legal
Provisions Relating to IETF Documents Provisions Relating to IETF Documents
(http://trustee.ietf.org/license-info) in effect on the date of (http://trustee.ietf.org/license-info) in effect on the date of
publication of this document. Please review these documents publication of this document. Please review these documents
carefully, as they describe your rights and restrictions with respect carefully, as they describe your rights and restrictions with respect
to this document. Code Components extracted from this document must to this document. Code Components extracted from this document must
include Simplified BSD License text as described in Section 4.e of include Simplified BSD License text as described in Section 4.e of
the Trust Legal Provisions and are provided without warranty as the Trust Legal Provisions and are provided without warranty as
described in the Simplified BSD License. described in the Simplified BSD License.
Table of Contents Table of Contents
1. Introduction . . . . . . . . . . . . . . . . . . . . . . . . 3 1. Introduction . . . . . . . . . . . . . . . . . . . . . . . . 3
2. Definitions . . . . . . . . . . . . . . . . . . . . . . . . . 5 2. Definitions . . . . . . . . . . . . . . . . . . . . . . . . . 5
3. General . . . . . . . . . . . . . . . . . . . . . . . . . . . 5 3. General . . . . . . . . . . . . . . . . . . . . . . . . . . . 6
3.1. Completion Due . . . . . . . . . . . . . . . . . . . . . 6 3.1. Completion Due . . . . . . . . . . . . . . . . . . . . . 6
3.2. Nominating Committee Principal Functions . . . . . . . . 6 3.2. Nominating Committee Principal Functions . . . . . . . . 6
3.3. Positions To Be Reviewed . . . . . . . . . . . . . . . . 7 3.3. Positions To Be Reviewed . . . . . . . . . . . . . . . . 7
3.4. Term Lengths . . . . . . . . . . . . . . . . . . . . . . 7 3.4. Term Lengths . . . . . . . . . . . . . . . . . . . . . . 7
3.5. Mid-term Vacancies . . . . . . . . . . . . . . . . . . . 8 3.5. Mid-term Vacancies . . . . . . . . . . . . . . . . . . . 9
3.6. Confidentiality . . . . . . . . . . . . . . . . . . . . . 9 3.6. Confidentiality . . . . . . . . . . . . . . . . . . . . . 9
3.7. Advice and Consent Model . . . . . . . . . . . . . . . . 10 3.7. Advice and Consent Model . . . . . . . . . . . . . . . . 10
3.7.1. Positions To Be Reviewed . . . . . . . . . . . . . . 10 3.7.1. Positions To Be Reviewed . . . . . . . . . . . . . . 10
3.7.2. Candidate Selection . . . . . . . . . . . . . . . . . 10 3.7.2. Candidate Selection . . . . . . . . . . . . . . . . . 11
3.7.3. Candidate Review . . . . . . . . . . . . . . . . . . 11 3.7.3. Candidate Review . . . . . . . . . . . . . . . . . . 11
3.7.4. Confirmation . . . . . . . . . . . . . . . . . . . . 11 3.7.4. Confirmation . . . . . . . . . . . . . . . . . . . . 12
3.8. Sitting Members . . . . . . . . . . . . . . . . . . . . . 12 3.8. Sitting Members and Directors . . . . . . . . . . . . . . 12
3.9. Announcements . . . . . . . . . . . . . . . . . . . . . . 13 3.9. Announcements . . . . . . . . . . . . . . . . . . . . . . 13
4. Nominating Committee Selection . . . . . . . . . . . . . . . 13 4. Nominating Committee Selection . . . . . . . . . . . . . . . 13
4.1. Timeline . . . . . . . . . . . . . . . . . . . . . . . . 13 4.1. Timeline . . . . . . . . . . . . . . . . . . . . . . . . 14
4.2. Term . . . . . . . . . . . . . . . . . . . . . . . . . . 14 4.2. Term . . . . . . . . . . . . . . . . . . . . . . . . . . 14
4.3. Structure . . . . . . . . . . . . . . . . . . . . . . . . 14 4.3. Structure . . . . . . . . . . . . . . . . . . . . . . . . 14
4.4. Chair Duties . . . . . . . . . . . . . . . . . . . . . . 15 4.4. Chair Duties . . . . . . . . . . . . . . . . . . . . . . 15
4.5. Chair Selection . . . . . . . . . . . . . . . . . . . . . 15 4.5. Chair Selection . . . . . . . . . . . . . . . . . . . . . 16
4.6. Temporary Chair . . . . . . . . . . . . . . . . . . . . . 16 4.6. Temporary Chair . . . . . . . . . . . . . . . . . . . . . 16
4.7. Liaisons . . . . . . . . . . . . . . . . . . . . . . . . 16 4.7. Liaisons . . . . . . . . . . . . . . . . . . . . . . . . 16
4.8. Liaison Appointment . . . . . . . . . . . . . . . . . . . 17 4.8. Liaison Appointment . . . . . . . . . . . . . . . . . . . 17
4.9. Advisors . . . . . . . . . . . . . . . . . . . . . . . . 17 4.9. Advisors . . . . . . . . . . . . . . . . . . . . . . . . 17
4.10. Past Chair . . . . . . . . . . . . . . . . . . . . . . . 17 4.10. Past Chair . . . . . . . . . . . . . . . . . . . . . . . 17
4.11. Voting Volunteers . . . . . . . . . . . . . . . . . . . . 18 4.11. Voting Volunteers . . . . . . . . . . . . . . . . . . . . 18
4.12. Milestones . . . . . . . . . . . . . . . . . . . . . . . 18 4.12. Milestones . . . . . . . . . . . . . . . . . . . . . . . 18
4.13. Open Positions . . . . . . . . . . . . . . . . . . . . . 18 4.13. Open Positions . . . . . . . . . . . . . . . . . . . . . 18
4.14. Volunteer Qualification . . . . . . . . . . . . . . . . . 19 4.14. Volunteer Qualification . . . . . . . . . . . . . . . . . 19
4.15. Not Qualified . . . . . . . . . . . . . . . . . . . . . . 19 4.15. Not Qualified . . . . . . . . . . . . . . . . . . . . . . 20
4.16. Selection Process . . . . . . . . . . . . . . . . . . . . 20 4.16. Selection Process . . . . . . . . . . . . . . . . . . . . 20
4.17. Announcement of Selection Results . . . . . . . . . . . . 20 4.17. Announcement of Selection Results . . . . . . . . . . . . 20
4.18. Committee Organization . . . . . . . . . . . . . . . . . 22 4.18. Committee Organization . . . . . . . . . . . . . . . . . 22
5. Nominating Committee Operation . . . . . . . . . . . . . . . 22 5. Nominating Committee Operation . . . . . . . . . . . . . . . 22
5.1. Discretion . . . . . . . . . . . . . . . . . . . . . . . 22 5.1. Discretion . . . . . . . . . . . . . . . . . . . . . . . 22
5.2. Selection Timeline . . . . . . . . . . . . . . . . . . . 23 5.2. Selection Timeline . . . . . . . . . . . . . . . . . . . 23
5.3. Confirmation Timeline . . . . . . . . . . . . . . . . . . 23 5.3. Confirmation Timeline . . . . . . . . . . . . . . . . . . 23
5.4. Milestones . . . . . . . . . . . . . . . . . . . . . . . 23 5.4. Milestones . . . . . . . . . . . . . . . . . . . . . . . 23
5.5. Voting Mechanism . . . . . . . . . . . . . . . . . . . . 23 5.5. Voting Mechanism . . . . . . . . . . . . . . . . . . . . 23
5.6. Voting Quorum . . . . . . . . . . . . . . . . . . . . . . 23 5.6. Voting Quorum . . . . . . . . . . . . . . . . . . . . . . 23
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5.8. Chair Recall . . . . . . . . . . . . . . . . . . . . . . 25 5.8. Chair Recall . . . . . . . . . . . . . . . . . . . . . . 25
5.9. Deliberations . . . . . . . . . . . . . . . . . . . . . . 25 5.9. Deliberations . . . . . . . . . . . . . . . . . . . . . . 25
5.10. Call for Nominees . . . . . . . . . . . . . . . . . . . . 25 5.10. Call for Nominees . . . . . . . . . . . . . . . . . . . . 25
5.11. Nominations . . . . . . . . . . . . . . . . . . . . . . . 25 5.11. Nominations . . . . . . . . . . . . . . . . . . . . . . . 25
5.12. Candidate Selection . . . . . . . . . . . . . . . . . . . 26 5.12. Candidate Selection . . . . . . . . . . . . . . . . . . . 26
5.13. Consent to Nomination . . . . . . . . . . . . . . . . . . 26 5.13. Consent to Nomination . . . . . . . . . . . . . . . . . . 26
5.14. Notifying Confirming Bodies . . . . . . . . . . . . . . . 27 5.14. Notifying Confirming Bodies . . . . . . . . . . . . . . . 27
5.15. Confirming Candidates . . . . . . . . . . . . . . . . . . 27 5.15. Confirming Candidates . . . . . . . . . . . . . . . . . . 27
5.16. Archives . . . . . . . . . . . . . . . . . . . . . . . . 28 5.16. Archives . . . . . . . . . . . . . . . . . . . . . . . . 28
6. Dispute Resolution Process . . . . . . . . . . . . . . . . . 28 6. Dispute Resolution Process . . . . . . . . . . . . . . . . . 28
7. Member Recall . . . . . . . . . . . . . . . . . . . . . . . . 29 7. Member, Trustee, and Director Recall . . . . . . . . . . . . 29
7.1. IETF LLC Board Member Removal . . . . . . . . . . . . . . 30 7.1. IETF LLC Director Removal . . . . . . . . . . . . . . . . 30
7.2. IESG and IAB Member Recall . . . . . . . . . . . . . . . 30 7.2. IESG and IAB Member and IETF Trust Trustee Recall . . . . 30
7.2.1. Petition . . . . . . . . . . . . . . . . . . . . . . 30 7.2.1. Petition . . . . . . . . . . . . . . . . . . . . . . 30
7.2.2. Recall Committee Chair . . . . . . . . . . . . . . . 30 7.2.2. Recall Committee Chair . . . . . . . . . . . . . . . 30
7.2.3. Recall Committee Creation . . . . . . . . . . . . . . 31 7.2.3. Recall Committee Creation . . . . . . . . . . . . . . 31
7.2.4. Recall Committee Rules . . . . . . . . . . . . . . . 31 7.2.4. Recall Committee Rules . . . . . . . . . . . . . . . 31
7.2.5. Recall Committee Operation . . . . . . . . . . . . . 31 7.2.5. Recall Committee Operation . . . . . . . . . . . . . 31
7.2.6. 3/4 Majority . . . . . . . . . . . . . . . . . . . . 31 7.2.6. 3/4 Majority . . . . . . . . . . . . . . . . . . . . 31
7.2.7. Position To Be Filled . . . . . . . . . . . . . . . . 31 7.2.7. Position To Be Filled . . . . . . . . . . . . . . . . 31
8. Security Considerations . . . . . . . . . . . . . . . . . . . 31 8. IANA Considerations . . . . . . . . . . . . . . . . . . . . . 31
9. References . . . . . . . . . . . . . . . . . . . . . . . . . 32 9. Security Considerations . . . . . . . . . . . . . . . . . . . 31
9.1. Normative References . . . . . . . . . . . . . . . . . . 32 10. References . . . . . . . . . . . . . . . . . . . . . . . . . 32
9.2. Informative References . . . . . . . . . . . . . . . . . 32 10.1. Normative References . . . . . . . . . . . . . . . . . . 32
Appendix A. Changes Since RFC 3777 . . . . . . . . . . . . . . . 32 10.2. Informative References . . . . . . . . . . . . . . . . . 32
Appendix A. Changes Since RFC 3777 . . . . . . . . . . . . . . . 33
Appendix B. Changes Since RFC 7437 . . . . . . . . . . . . . . . 33 Appendix B. Changes Since RFC 7437 . . . . . . . . . . . . . . . 33
Appendix C. Oral Tradition . . . . . . . . . . . . . . . . . . . 33 Appendix C. Oral Tradition . . . . . . . . . . . . . . . . . . . 34
Appendix D. Nominating Committee Timeline . . . . . . . . . . . 34 Appendix D. Nominating Committee Timeline . . . . . . . . . . . 34
Appendix E. Acknowledgments . . . . . . . . . . . . . . . . . . 36 Appendix E. Acknowledgments . . . . . . . . . . . . . . . . . . 37
Authors' Addresses . . . . . . . . . . . . . . . . . . . . . . . 37 Appendix F. Change log [RFC Editor: Please remove] . . . . . . . 37
Authors' Addresses . . . . . . . . . . . . . . . . . . . . . . . 38
1. Introduction 1. Introduction
This document is a revision of and supercedes BCP 10. It is in This document is a revision of [RFC7437] that updates it to be
essence a republishing of [RFC3777] and the other RFCs that updated consistent with the IASA 2.0 changes. RFC7437 was based on [RFC3777]
that document into a single specification. The result is a complete that consolidated and updated other RFCs that updated that document
specification of the process by which members of the Internet into a single specification. The result is a complete specification
Architecture Board (IAB) and Internet Engineering Steering Group of the process by which members of the Internet Architecture Board
(IESG), and some members of the IETF Administration LLC (IETF LLC), (IAB) and Internet Engineering Steering Group (IESG), some trustees
are selected, confirmed, and recalled. of the IETF Trust, and some directors of the IETF Administration LLC
(IETF LLC), are selected, confirmed, and recalled.
Section 2 of [I-D.ietf-iasa2-trust-update] provides further details
about the IETF Trust trustees positions that are filled by the IETF
Nominating Committee (NomCom).
Section 4 of [I-D.ietf-iasa2-struct] provides further details about Section 4 of [I-D.ietf-iasa2-struct] provides further details about
the IETF LLC Board Director positions that are filled by the IETF the IETF LLC Board Director positions that are filled by the NomCom.
nominating committee (NomCom).
The following two assumptions continue to be true of this The following two assumptions continue to be true of this
specification: specification:
1. The Internet Research Task Force (IRTF) and Internet Research 1. The Internet Research Task Force (IRTF) and Internet Research
Steering Group (IRSG) are not a part of the process described Steering Group (IRSG) are not a part of the process described
here. here.
2. The organization (and reorganization) of the IESG is not a part 2. The organization (and reorganization) of the IESG is not a part
of the process described here. of the process described here.
skipping to change at page 4, line 38 skipping to change at page 4, line 41
The majority of this document is divided into four major topics as The majority of this document is divided into four major topics as
follows: follows:
General: This is a set of rules and constraints that apply to the General: This is a set of rules and constraints that apply to the
selection and confirmation process as a whole. selection and confirmation process as a whole.
Nominating Committee Selection: This is the process by which the Nominating Committee Selection: This is the process by which the
volunteers who will serve on the committee are selected. volunteers who will serve on the committee are selected.
Nominating Committee Operation: This is the set of principles, Nominating Committee Operation: This is the set of principles,
rules, and constraints that guide the activities of the nominating rules, and constraints that guide the activities of the NomCom,
committee, including the confirmation process. including the confirmation process.
Member Recall: This is the process by which the behavior of a Member, Trustee, and Director Recall: This is the process by which
sitting member of the IETF LLC, IESG, or IAB may be questioned, the behavior of a sitting member of the IESG, or IAB, IETF Trust
perhaps resulting in the removal of the sitting member. See Trustee, or IETF LLC Director may be questioned, perhaps resulting
Section 2 for a description of what a sitting member means for in the removal of the sitting member. See Section 2 for a
each of these groups. description of what a sitting member means for each of these
groups.
A final section describes how this document differs from [RFC3777] A final section describes how this document differs from [RFC3777]
and [RFC7437]. and [RFC7437].
An appendix of useful facts and practices collected from previous An appendix of useful facts and practices collected from previous
nominating committees is also included. NomComs is also included.
This document updates the IAB, IESG, and IAOC Selection, This document updates the IAB, IESG, and IAOC Selection,
Confirmation, and Recall Process to be aligned with IASA 2.0 Model Confirmation, and Recall Process to be aligned with IASA 2.0 Model
[I-D.ietf-iasa2-struct] that creates a IETF Administration Limited [I-D.ietf-iasa2-struct] that creates a IETF Administration Limited
Liability Company ("LLC") managed by a board of directors ("LLC Liability Company ("LLC") managed by a board of directors ("LLC
Board"). This document obsoletes [RFC7437]. Board"). This document obsoletes [RFC7437].
2. Definitions 2. Definitions
The following words and phrases are commonly used throughout this The following words and phrases are commonly used throughout this
document. They are listed here with their intended meaning for the document. They are listed here with their intended meaning for the
convenience of the reader. convenience of the reader.
candidate: A nominee who has been selected to be considered for Candidate: A nomine who has been selected to be considered for
confirmation by a confirming body. confirmation by a confirming body.
confirmed candidate: A candidate that has been reviewed and approved Confirmed Candidate: A candidate that has been reviewed and approved
by a confirming body. by a confirming body.
nominating committee term: The term begins when its members are Nominating Committee Term: The term begins when its members are
officially announced, which is expected to be prior to the Third officially announced, which is expected to be prior to the Third
IETF to ensure it is fully operational at the Third IETF. The IETF to ensure it is fully operational at the Third IETF. The
term ends at the Third IETF (not three meetings) after the next term ends at the Third IETF (not three meetings) after the next
nominating committee's term begins. NomCom's term begins.
IETF Executive Director: The person charged with day-to-day IETF Executive Director: The person charged with day-to-day
operation of the IETF's administrative functions. (See operation of the IETF's administrative functions. (See
Section 4.4 of [I-D.ietf-iasa2-struct]). Note: This was Section 4.4 of [I-D.ietf-iasa2-struct]). Note: This was
previously the name of the IETF Secretariat position that is now previously the name of the IETF Secretariat position that is now
called the "Managing Director, IETF Secretariat". called the "Managing Director, IETF Secretariat".
Managing Director, IETF Secretariat: The person The person charged Managing Director, IETF Secretariat: The person charged with
with operation of the IETF Secretariat function. (See Section 2 operation of the IETF Secretariat function. (See Section 2 of
of [RFC3710]). [RFC3710]).
nominee: A person who is being or has been considered for one or Nominee: A person who is being or has been considered for one or
more open positions of the IESG, IAB, or IETF LLC. more open positions of the IESG, IAB, IETF Trust trustee or IETF
LLC.
sitting member: A person who is currently serving a term of Sitting Member: A person who is currently serving as a member of the
membership in the IESG or IAB, as a Trustee for the Internet IESG or IAB.
Society, or as a Director for the IETF LLC.
Sitting Director: A person who is currently serving as a Director of
the IETF LLC.
Sitting IETF Trust trustee: A person who is currently serving as a
Trustee of the IETF Trust.
3. General 3. General
The following set of rules apply to the process as a whole. If The following set of rules apply to the process as a whole. If
necessary, a paragraph discussing the interpretation of each rule is necessary, a paragraph discussing the interpretation of each rule is
included. included.
3.1. Completion Due 3.1. Completion Due
The completion of the annual process is due within seven months. The completion of the annual process is due within seven months.
skipping to change at page 6, line 20 skipping to change at page 6, line 29
Friday of the week before the First IETF. It is expected to begin at Friday of the week before the First IETF. It is expected to begin at
least eight months prior to the Friday of the week before the First least eight months prior to the Friday of the week before the First
IETF. IETF.
The process officially begins with the announcement of the Chair of The process officially begins with the announcement of the Chair of
the committee. The process officially ends when all confirmed the committee. The process officially ends when all confirmed
candidates have been announced. candidates have been announced.
The annual process is comprised of three major components as follows: The annual process is comprised of three major components as follows:
1. The selection and organization of the nominating committee 1. The selection and organization of the NomCom members.
members.
2. The selection of candidates by the nominating committee. 2. The selection of candidates by the NomCom.
3. The confirmation of the candidates. 3. The confirmation of the candidates.
There is an additional month set aside between when the annual There is an additional month set aside between when the annual
process is expected to end and the term of the new candidates is to process is expected to end and the term of the new candidates is to
begin. This time may be used during unusual circumstances to extend begin. This time may be used during unusual circumstances to extend
the time allocated for any of the components listed above. the time allocated for any of the components listed above.
3.2. Nominating Committee Principal Functions 3.2. Nominating Committee Principal Functions
The principal functions of the nominating committee are to review The principal functions of the NomCom are to review each open IESG,
each open IESG, IAB, and IETF LLC position and to nominate either its IAB, and IETF LLC position and to nominate either its incumbent or a
incumbent or a superior candidate. superior candidate.
Although there is no term limit for serving in any IESG, IAB, or IETF Although there is no term limit for serving in any IESG, IAB, or IETF
LLC position, the nominating committee may use length of service as LLC position, the NomCom may use length of service as one of its
one of its criteria for evaluating an incumbent. criteria for evaluating an incumbent.
The nominating committee does not select the open positions to be The NomCom does not select the open positions to be reviewed; it is
reviewed; it is instructed as to which positions to review. instructed as to which positions to review.
The nominating committee will be given the titles of the positions to The NomCom will be given the titles of the positions to be reviewed
be reviewed and a brief summary of the desired expertise of the and a brief summary of the desired expertise of the candidate that is
candidate that is nominated to fill each position. nominated to fill each position.
Incumbents must notify the nominating committee if they wish to be Incumbents must notify the NomCom if they wish to be nominated.
nominated.
The nominating committee does not confirm its candidates; it presents The NomCom does not confirm its candidates; it presents its
its candidates to the appropriate confirming body as indicated below. candidates to the appropriate confirming body as indicated below.
A superior candidate is one who the nominating committee believes A superior candidate is one who the NomCom believes would contribute
would contribute in such a way as to improve or enhance the body to in such a way as to improve or enhance the body to which he or she is
which he or she is nominated. nominated.
3.3. Positions To Be Reviewed 3.3. Positions To Be Reviewed
Approximately one-half of each of the then current IESG and IAB Approximately one-half of each of the then current IESG and IAB
positions, and one IETF LLC position, is selected to be reviewed each positions, and one IETF Trust and IETF LLC position, is selected to
year. be reviewed each year.
The intent of this rule is to ensure the review of approximately one- The intent of this rule is to ensure the review of approximately one-
half of each of the IESG and IAB sitting members, and one of the half of each of the IESG and IAB sitting members, one of the three
three nominating committee nominated IETF LLC positions, each year. NomCom nominated IETF LLC director positions, and one of the three
It is recognized that circumstances may exist that will require the nominated IETF Trust trustee positions, each year. It is recognized
nominating committee to review more or less than the usual number of that circumstances may exist that will require the NomCom to review
positions, e.g., if the IESG, IAB, or IETF LLC have reorganized prior more or less than the usual number of positions, e.g., if the IESG,
to this process and created new positions, if there are an odd number IAB, IETF Trust, or IETF LLC have reorganized prior to this process
of current positions, or if a member unexpectedly resigns. and created new positions, if there are an odd number of current
positions, or if a member or director unexpectedly resigns.
3.4. Term Lengths 3.4. Term Lengths
Confirmed IESG and IAB candidates are expected to serve at least a Confirmed IESG and IAB candidates are expected to serve at least a
two-year term. The intent of this rule is to ensure that members of two-year term. The intent of this rule is to ensure that members of
the IESG and IAB serve the number of years that best facilitates the the IESG and IAB serve the number of years that best facilitates the
review of one-half of the members each year. review of one-half of the members each year.
Confirmed IETF LLC candidates are expected to serve at least a three- Confirmed IETF LLC director candidates are expected to serve at least
year term, except if a nominating or selection body decides to use a a three-year term, except if a nominating or selection body decides
shorter term to allow for initial staggered appointments. Please to use a shorter term to allow for initial staggered appointments.
refer to Sections 4.9, 4.10, and 4.11 of [I-D.ietf-iasa2-struct] for Please refer to Sections 4.9, 4.10, and 4.11 of
additional guidance on terms length and term limits for the IETF LLC. [I-D.ietf-iasa2-struct] for additional guidance on terms length and
term limits for the IETF LLC.
Confirmed IETF Trust trustee candidates are expected to serve at
least a three-year term, except if a nominating or selection body
decides to use a shorter term to allow for initial staggered
appointments. Please refer to Section 2. of
[I-D.ietf-iasa2-trust-update] for additional guidance on terms length
and term limits for the IETF Trust.
The term of a confirmed candidate selected according to the mid-term The term of a confirmed candidate selected according to the mid-term
vacancy rules may be less than a full term (two years for IESG and vacancy rules may be less than a full term (two years for IESG and
IAB, three years for IETF LLC), as stated elsewhere in this document. IAB, three years for the IETF Trust and IETF LLC), as stated
elsewhere in this document.
It is consistent with this rule for the nominating committee to It is consistent with this rule for the NomCom to choose one or more
choose one or more of the currently open positions to which it may of the currently open positions to which it may assign a term of not
assign a term of not more than three years in order to ensure the more than three years in order to ensure the ideal application of
ideal application of this rule in the future. this rule in the future.
It is consistent with this rule for the nominating committee to It is consistent with this rule for the NomCom to choose one or more
choose one or more of the currently open positions that share of the currently open positions that share responsibilities with
responsibilities with other positions (both those being reviewed and other positions (both those being reviewed and those sitting) to
those sitting) to which it may assign a term of not more than three which it may assign a term of not more than three years to ensure
years to ensure that all such members will not be reviewed at the that all such members or directors will not be reviewed at the same
same time. time.
All sitting member terms end during the First IETF meeting All sitting member terms end during the First IETF meeting
corresponding to the end of the term for which they were confirmed. corresponding to the end of the term for which they were confirmed.
All confirmed candidate terms begin during the First IETF meeting All confirmed candidate terms begin during the First IETF meeting
corresponding to the beginning of the term for which they were corresponding to the beginning of the term for which they were
confirmed. confirmed.
For confirmed candidates of the IESG, the terms begin no later than For confirmed candidates of the IESG, the terms begin no later than
when the currently sitting members' terms end on the last day of the when the currently sitting members' terms end on the last day of the
meeting. A term may begin or end no sooner than the first day of the meeting. A term may begin or end no sooner than the first day of the
meeting and no later than the last day of the meeting as determined meeting and no later than the last day of the meeting as determined
by the mutual agreement of the currently sitting member and the by the mutual agreement of the currently sitting member and the
confirmed candidate. A confirmed candidate's term may overlap the confirmed candidate. A confirmed candidate's term may overlap the
sitting member's term during the meeting as determined by their sitting member's term during the meeting as determined by their
mutual agreement. mutual agreement.
For confirmed candidates of the IAB, the terms overlap with the terms For confirmed candidates of the IAB, the terms overlap with the terms
of the sitting members for the entire week of the meeting. of the sitting members for the entire week of the meeting.
For confirmed candidates of the IETF LLC, the term begins at the next For confirmed trustee candidates of the IETF Trust, the term begins
appropriate IETF LLC Board meeting or as dictated by the policies and at the next IETF Trust or as dictated by the policies and procedures
procedures of the IETF LLC. of the IETF Trust.
For confirmed director candidates of the IETF LLC, the term begins at
the next appropriate IETF LLC Board meeting or as dictated by the
policies and procedures of the IETF LLC.
For candidates confirmed under the mid-term vacancy rules, the term For candidates confirmed under the mid-term vacancy rules, the term
begins as soon as possible after the confirmation. begins as soon as possible after the confirmation.
3.5. Mid-term Vacancies 3.5. Mid-term Vacancies
Mid-term vacancies are filled by the same rules as documented here Mid-term vacancies are filled by the same rules as documented here
with four qualifications, namely: with four qualifications, namely:
1. When there is only one official nominating committee, the body 1. When there is only one official NomCom, the body with the mid-
with the mid-term vacancy relegates the responsibility to fill term vacancy relegates the responsibility to fill the vacancy to
the vacancy to it. If the mid-term vacancy occurs during the it. If the mid-term vacancy occurs during the period of time
period of time that the term of the prior year's nominating that the term of the prior year's NomCom overlaps with the term
committee overlaps with the term of the current year's nominating of the current year's NomCom, the body with the mid-term vacancy
committee, the body with the mid-term vacancy must relegate the must relegate the responsibility to fill the vacancy to the prior
responsibility to fill the vacancy to the prior year's nominating year's NomCom.
committee.
2. If it is the case that the nominating committee is reconvening to 2. If it is the case that the NomCom is reconvening to fill the mid-
fill the mid-term vacancy, then the completion of the candidate term vacancy, then the completion of the candidate selection and
selection and confirmation process is due within six weeks, with confirmation process is due within six weeks, with all other time
all other time periods otherwise unspecified prorated periods otherwise unspecified prorated accordingly.
accordingly.
3. The confirming body has two weeks from the day it is notified of 3. The confirming body has two weeks from the day it is notified of
a candidate to reject the candidate, otherwise the candidate is a candidate to reject the candidate, otherwise the candidate is
assumed to have been confirmed. assumed to have been confirmed.
4. The term of the confirmed candidate will be either: 4. The term of the confirmed candidate will be either:
A. the remainder of the term of the open position if that A. the remainder of the term of the open position if that
remainder is not less than one year or remainder is not less than one year or
skipping to change at page 9, line 25 skipping to change at page 9, line 43
two-year term if that remainder is less than one year. two-year term if that remainder is less than one year.
In both cases, a year is the period of time from a First IETF meeting In both cases, a year is the period of time from a First IETF meeting
to the next First IETF meeting. to the next First IETF meeting.
3.6. Confidentiality 3.6. Confidentiality
All deliberations and supporting information that relates to specific All deliberations and supporting information that relates to specific
nominees, candidates, and confirmed candidates are confidential. nominees, candidates, and confirmed candidates are confidential.
The nominating committee and confirming body members will be exposed The NomCom and confirming body members will be exposed to
to confidential information as a result of their deliberations, their confidential information as a result of their deliberations, their
interactions with those they consult, and from those who provide interactions with those they consult, and from those who provide
requested supporting information. All members and all other requested supporting information. All members and all other
participants are expected to handle this information in a manner participants are expected to handle this information in a manner
consistent with its sensitivity. consistent with its sensitivity.
It is consistent with this rule for current nominating committee It is consistent with this rule for current NomCom members who have
members who have served on prior nominating committees to advise the served on prior NomComs to advise the current committee on
current committee on deliberations and results of the prior deliberations and results of the prior committee, as necessary and
committee, as necessary and appropriate. appropriate.
The list of nominees willing to be considered for positions under The list of nominees willing to be considered for positions under
review in the current nominating committee cycle is not confidential. review in the current NomCom cycle is not confidential. The NomCom
The nominating committee may disclose a list of names of nominees who may disclose a list of names of nominees who are willing to be
are willing to be considered for positions under review to the considered for positions under review to the community, in order to
community, in order to obtain feedback from the community on these obtain feedback from the community on these nominees.
nominees.
The list of nominees disclosed for a specific position should contain The list of nominees disclosed for a specific position should contain
only the names of nominees who are willing to be considered for the only the names of nominees who are willing to be considered for the
position under review. position under review.
The nominating committee may choose not to include some names in the The NomCom may choose not to include some names in the disclosed
disclosed list, at their discretion. list, at their discretion.
The nominating committee may disclose an updated list, at its The NomCom may disclose an updated list, at its discretion. For
discretion. For example, the nominating committee might disclose an example, the NomCom might disclose an updated list if it identifies
updated list if it identifies errors/omissions in a previously errors/omissions in a previously disclosed version of the disclosed
disclosed version of the disclosed list, or if the nominating list, or if the NomCom finds it necessary to call for additional
committee finds it necessary to call for additional nominees, and nominees, and these nominees indicate a willingness to be considered
these nominees indicate a willingness to be considered before the before the NomCom has completed its deliberations.
nominating committee has completed its deliberations.
Nominees may choose to ask people to provide feedback to the Nominees may choose to ask people to provide feedback to the NomCom
nominating committee but should not encourage any public statements but should not encourage any public statements of support. NomComs
of support. Nominating committees should consider nominee-encouraged should consider nominee-encouraged lobbying and campaigning to be
lobbying and campaigning to be unacceptable behavior. unacceptable behavior.
IETF community members are encouraged to provide feedback on nominees IETF community members are encouraged to provide feedback on nominees
to the nominating committee but should not post statements of to the NomCom but should not post statements of support/non-support
support/non-support for nominees in any public forum. for nominees in any public forum.
3.7. Advice and Consent Model 3.7. Advice and Consent Model
Unless otherwise specified, the advice and consent model is used Unless otherwise specified, the advice and consent model is used
throughout the process. This model is characterized as follows. throughout the process. This model is characterized as follows.
DISCUSSION
Does this need to change? It's not clear that the "Managing
Director, IETF Secretariat" needs to be in the loop between the
IESG, IAB, and IETF LLC communications to the NomCom, nor is it
even current practice. The individual groups can do this
directly.
3.7.1. Positions To Be Reviewed 3.7.1. Positions To Be Reviewed
The Managing Director, IETF Secretariat informs the nominating The chair of the IESG, IAB, IETF Trust and IETF LLC each informs the
committee of the IESG, IAB, and IETF LLC positions to be reviewed. NomCom of their respective positions to be reviewed.
The IESG, IAB, and IETF LLC are responsible for providing a summary The IESG, IAB, IETF Trust and IETF LLC are responsible for providing
of the expertise desired of the candidates selected for their a summary of the expertise desired of the candidates selected for
respective open positions to the Managing Director, IETF Secretariat their respective open positions. The summaries are provided to the
The summaries are provided to the nominating committee for its NomCom for its consideration.
consideration.
3.7.2. Candidate Selection 3.7.2. Candidate Selection
The nominating committee selects candidates based on its The NomCom selects candidates based on its understanding of the IETF
understanding of the IETF community's consensus of the qualifications community's consensus of the qualifications required and advises each
required and advises each confirming body of its respective confirming body of its respective candidates.
candidates.
3.7.3. Candidate Review 3.7.3. Candidate Review
The confirming bodies review their respective candidates, they may at The confirming bodies review their respective candidates, they may at
their discretion communicate with the nominating committee, and then their discretion communicate with the NomCom, and then consent to
consent to some, all, or none of the candidates. some, all, or none of the candidates.
The sitting IAB members review the IESG candidates. The sitting IAB members review the IESG candidates.
The Internet Society Board of Trustees reviews the IAB candidates. The Internet Society Board of Trustees reviews the IAB candidates.
The sitting IESG members review the IETF Trust trustee Candidates.
The IETF LLC candidate is reviewed as specified in The IETF LLC candidate is reviewed as specified in
[I-D.ietf-iasa2-struct]. [I-D.ietf-iasa2-struct].
The confirming bodies conduct their review using all information and The confirming bodies conduct their review using all information and
any means acceptable to them, including but not limited to the any means acceptable to them, including but not limited to the
supporting information provided by the nominating committee, supporting information provided by the NomCom, information known
information known personally to members of the confirming bodies and personally to members of the confirming bodies and shared within the
shared within the confirming body, the results of interactions within confirming body, the results of interactions within the confirming
the confirming bodies, and the confirming bodies' interpretation of bodies, and the confirming bodies' interpretation of what is in the
what is in the best interests of the IETF community. best interests of the IETF community.
If all of the candidates are confirmed, the job of the nominating If all of the candidates are confirmed, the job of the NomCom with
committee with respect to those open positions is complete. respect to those open positions is complete.
If some or none of the candidates submitted to a confirming body are If some or none of the candidates submitted to a confirming body are
confirmed, the confirming body should communicate with the nominating confirmed, the confirming body should communicate with the NomCom
committee both to explain the reason why all the candidates were not both to explain the reason why all the candidates were not confirmed
confirmed and to understand the nominating committee's rationale for and to understand the NomCom's rationale for its candidates.
its candidates.
The confirming body may reject individual candidates, in which case The confirming body may reject individual candidates, in which case
the nominating committee must select alternate candidates for the the NomCom must select alternate candidates for the rejected
rejected candidates. candidates.
Any additional time required by the nominating committee should not Any additional time required by the NomCom should not exceed its
exceed its maximum time allotment. maximum time allotment.
3.7.4. Confirmation 3.7.4. Confirmation
A confirming body decides whether it confirms each candidate using a A confirming body decides whether it confirms each candidate using a
confirmation decision rule chosen by the confirming body. confirmation decision rule chosen by the confirming body.
If a confirming body has no specific confirmation decision rule, then If a confirming body has no specific confirmation decision rule, then
confirming a given candidate should require at least one-half of the confirming a given candidate should require at least one-half of the
confirming body's sitting members to agree to that confirmation. confirming body's sitting members to agree to that confirmation.
skipping to change at page 12, line 13 skipping to change at page 12, line 25
consensus based on informal exchanges (e.g., email), or by any other consensus based on informal exchanges (e.g., email), or by any other
mechanism that is used to conduct the normal business of the mechanism that is used to conduct the normal business of the
confirming body. confirming body.
Regardless of which decision rule the confirming body uses, any Regardless of which decision rule the confirming body uses, any
candidate that is not confirmed under that rule is considered to be candidate that is not confirmed under that rule is considered to be
rejected. rejected.
The confirming body must make its decision within a reasonable time The confirming body must make its decision within a reasonable time
frame. The results from the confirming body must be reported frame. The results from the confirming body must be reported
promptly to the nominating committee. promptly to the NomCom.
3.8. Sitting Members 3.8. Sitting Members and Directors
The following rules apply to nominees and candidates who are The following rules apply to nominees and candidates who are
currently sitting members of the IESG, IAB, or IETF LLC and who are currently sitting members of the IESG or IAB, or IETF LLC directors
not sitting in an open position being filled by the nominating and who are not sitting in an open position being filled by the
committee. NomCom.
The confirmation of a candidate to an open position does not The confirmation of a candidate to an open position does not
automatically create a vacancy in the IESG, IAB, or IETF LLC position automatically create a vacancy in the IESG, IAB, or IETF LLC position
currently occupied by the candidate. The mid-term vacancy can not currently occupied by the candidate. The mid-term vacancy can not
exist until, first, the candidate formally resigns from the current exist until, first, the candidate formally resigns from the current
position and, second, the body with the vacancy formally decides for position and, second, the body with the vacancy formally decides for
itself that it wants the nominating committee to fill the mid-term itself that it wants the NomCom to fill the mid-term vacancy
vacancy according to the rules for a mid-term vacancy documented according to the rules for a mid-term vacancy documented elsewhere in
elsewhere in this document. this document.
The resignation should be effective as of when the term of the new The resignation should be effective as of when the term of the new
position begins. The resignation may remain confidential to the position begins. The resignation may remain confidential to the
IESG, IAB, IETF LLC, and nominating committee until the confirmed IESG, IAB, IETF LLC, and NomCom until the confirmed candidate is
candidate is announced for the new position. The process, according announced for the new position. The process, according to rules set
to rules set out elsewhere in this document, of filling the seat out elsewhere in this document, of filling the seat vacated by the
vacated by the confirmed candidate may begin as soon as the vacancy confirmed candidate may begin as soon as the vacancy is publicly
is publicly announced. announced.
Filling a mid-term vacancy is a separate and independent action from Filling a mid-term vacancy is a separate and independent action from
the customary action of filling open positions. In particular, a the customary action of filling open positions. In particular, a
nominating committee must complete its job with respect to filling NomCom must complete its job with respect to filling the open
the open positions and then separately proceed with the task of positions and then separately proceed with the task of filling the
filling the mid-term vacancy according to the rules for a mid-term mid-term vacancy according to the rules for a mid-term vacancy
vacancy documented elsewhere in this document. documented elsewhere in this document.
However, the following exception is permitted in the case where the However, the following exception is permitted in the case where the
candidate for an open position is currently a sitting member of the candidate for an open position is currently a sitting member of the
IAB. It is consistent with these rules for the announcements of a IAB. It is consistent with these rules for the announcements of a
resignation of a sitting member of the IAB and of the confirmed resignation of a sitting member of the IAB and of the confirmed
candidate for the mid-term vacancy created by that sitting member on candidate for the mid-term vacancy created by that sitting member on
the IAB to all occur at the same time as long as the actual sequence the IAB to all occur at the same time as long as the actual sequence
of events that occurred did so in the following order: of events that occurred did so in the following order:
1. The nominating committee completes the advice and consent process 1. The NomCom completes the advice and consent process for the open
for the open position being filled by the candidate currently position being filled by the candidate currently sitting on the
sitting on the IAB. IAB.
2. The newly confirmed candidate resigns from their current position 2. The newly confirmed candidate resigns from their current position
on the IAB. on the IAB.
3. The IAB with the new mid-term vacancy requests that the 3. The IAB with the new mid-term vacancy requests that the NomCom
nominating committee fill the position. fill the position.
4. The Managing Director, IETF Secretariat of the IETF informs the 4. The IAB Chair (or the Managing Director, IETF Secretariat, if no
nominating committee of the mid-term vacancy. Chair has been named or the vacancy was created via the departure
of the IAB Chair) informs the NomCom of the mid-term vacancy.
5. The nominating committee acts on the request to fill the mid-term 5. The NomCom acts on the request to fill the mid-term vacancy.
vacancy.
3.9. Announcements 3.9. Announcements
All announcements must be made using at least the mechanism used by All announcements must be made using at least the mechanism used by
the IETF Secretariat for its announcements, including a notice on the the IETF Secretariat for its announcements, including a notice on the
IETF web site. IETF web site.
As of the publication of this document, the current mechanism is an As of the publication of this document, the current mechanism is an
email message to both the "ietf" and the "ietf-announce" mailing email message to both the "ietf" and the "ietf-announce" mailing
lists. lists.
4. Nominating Committee Selection 4. Nominating Committee Selection
The following set of rules apply to the creation of the nominating The following set of rules apply to the creation of the NomCom and
committee and the selection of its members. the selection of its members.
4.1. Timeline 4.1. Timeline
The completion of the process of selecting and organizing the members The completion of the process of selecting and organizing the members
of the nominating committee is due within three months. of the NomCom is due within three months.
The completion of the selection and organization process is due at The completion of the selection and organization process is due at
least one month prior to the Third IETF. This ensures the nominating least one month prior to the Third IETF. This ensures the NomCom is
committee is fully operational and available for interviews and fully operational and available for interviews and consultation
consultation during the Third IETF. during the Third IETF.
4.2. Term 4.2. Term
The term of a nominating committee is expected to be 15 months. The term of a NomCom is expected to be 15 months.
It is the intent of this rule that the end of a nominating It is the intent of this rule that the end of a NomCom's term overlap
committee's term overlap by approximately three months the beginning by approximately three months the beginning of the term of the next
of the term of the next nominating committee. NomCom.
The term of a nominating committee begins when its members are The term of a NomCom begins when its members are officially
officially announced. The term ends at the Third IETF (not three announced. The term ends at the Third IETF (not three meetings),
meetings), i.e., the IETF meeting after the next nominating i.e., the IETF meeting after the next NomCom's term begins.
committee's term begins.
A term is expected to begin at least two months prior to the Third A term is expected to begin at least two months prior to the Third
IETF to ensure the nominating committee has at least one month to get IETF to ensure the NomCom has at least one month to get organized
organized before preparing for the Third IETF. before preparing for the Third IETF.
A nominating committee is expected to complete any work in progress A NomCom is expected to complete any work in progress before it is
before it is dissolved at the end of its term. dissolved at the end of its term.
During the period of time when the terms of the nominating committees During the period of time when the terms of the NomComs overlap, all
overlap, all mid-term vacancies are to be relegated to the prior mid-term vacancies are to be relegated to the prior year's NomCom.
year's nominating committee. The prior year's nominating committee The prior year's NomCom has no other responsibilities during the
has no other responsibilities during the overlap period. At all overlap period. At all times other than the overlap period, there is
times other than the overlap period, there is exactly one official exactly one official NomCom and it is responsible for all mid-term
nominating committee and it is responsible for all mid-term
vacancies. vacancies.
When the prior year's nominating committee is filling a mid-term When the prior year's NomCom is filling a mid-term vacancy during the
vacancy during the period of time that the terms overlap, the period of time that the terms overlap, the NomCom operate
nominating committees operate independently. However, some independently. However, some coordination is needed between them.
coordination is needed between them. Since the prior year's Chair is Since the prior year's Chair is a non-voting advisor to the current
a non-voting advisor to the current nominating committee, the NomCom, the coordination is expected to be straightforward.
coordination is expected to be straightforward.
4.3. Structure 4.3. Structure
The nominating committee comprises at least a Chair, 10 voting The NomCom comprises at least a Chair, 10 voting volunteers, two
volunteers, two liaisons, and an advisor. liaisons, and an advisor.
Any committee member may propose the addition of an advisor to Any committee member may propose the addition of an advisor to
participate in some or all of the deliberations of the committee. participate in some or all of the deliberations of the committee.
The addition must be approved by the committee according to its The addition must be approved by the committee according to its
established voting mechanism. Advisors participate as individuals. established voting mechanism. Advisors participate as individuals.
Any committee member may propose the addition of a liaison from other Any committee member may propose the addition of a liaison from other
unrepresented organizations to participate in some or all of the unrepresented organizations to participate in some or all of the
deliberations of the committee. The addition must be approved by the deliberations of the committee. The addition must be approved by the
committee according to its established voting mechanism. Liaisons committee according to its established voting mechanism. Liaisons
skipping to change at page 15, line 17 skipping to change at page 15, line 26
The Chair is selected according to rules stated elsewhere in this The Chair is selected according to rules stated elsewhere in this
document. document.
The 10 voting volunteers are selected according to rules stated The 10 voting volunteers are selected according to rules stated
elsewhere in this document. elsewhere in this document.
The IESG and IAB liaisons are selected according to rules stated The IESG and IAB liaisons are selected according to rules stated
elsewhere in this document. elsewhere in this document.
The Internet Society Board of Trustees may appoint a liaison to the The Internet Society Board of Trustees may appoint a liaison to the
nominating committee at its own discretion. NomCom at its own discretion.
The Chair of last year's nominating committee serves as an advisor The Chair of last year's NomCom serves as an advisor according to
according to rules stated elsewhere in this document. rules stated elsewhere in this document.
The Chair, liaisons, and advisors do not vote on the selection of The Chair, liaisons, and advisors do not vote on the selection of
candidates. They do vote on all other issues before the committee candidates. They do vote on all other issues before the committee
unless otherwise specified in this document. unless otherwise specified in this document.
4.4. Chair Duties 4.4. Chair Duties
The Chair of the nominating committee is responsible for ensuring the The Chair of the NomCom is responsible for ensuring the NomCom
nominating committee completes its assigned duties in a timely completes its assigned duties in a timely fashion and performs in the
fashion and performs in the best interests of the IETF community. best interests of the IETF community.
The Chair must be thoroughly familiar with the rules and guidance The Chair must be thoroughly familiar with the rules and guidance
indicated throughout this document. The Chair must ensure the indicated throughout this document. The Chair must ensure the NomCom
nominating committee completes its assigned duties in a manner that completes its assigned duties in a manner that is consistent with
is consistent with this document. this document.
The Chair must attest by proclamation at a plenary session of the The Chair must attest by proclamation at a plenary session of the
First IETF that the results of the committee represent its best First IETF that the results of the committee represent its best
effort and the best interests of the IETF community. effort and the best interests of the IETF community.
The Chair does not vote on the selection of candidates. The Chair does not vote on the selection of candidates.
4.5. Chair Selection 4.5. Chair Selection
The Internet Society President appoints the Chair, who must meet the The Internet Society President appoints the Chair, who must meet the
same requirements for membership in the nominating committee as a same requirements for membership in the NomCom as a voting volunteer.
voting volunteer.
The nominating committee Chair must agree to invest the time The NomCom Chair must agree to invest the time necessary to ensure
necessary to ensure that the nominating committee completes its that the NomCom completes its assigned duties and to perform in the
assigned duties and to perform in the best interests of the IETF best interests of the IETF community in that role.
community in that role.
The appointment is due no later than the Second IETF meeting to The appointment is due no later than the Second IETF meeting to
ensure it can be announced during a plenary session at that meeting. ensure it can be announced during a plenary session at that meeting.
The completion of the appointment is necessary to ensure the annual The completion of the appointment is necessary to ensure the annual
process can complete at the time specified elsewhere in this process can complete at the time specified elsewhere in this
document. document.
4.6. Temporary Chair 4.6. Temporary Chair
A Chair, in consultation with the Internet Society President, may A Chair, in consultation with the Internet Society President, may
appoint a temporary substitute for the Chair position. appoint a temporary substitute for the Chair position.
There are a variety of ordinary circumstances that may arise from There are a variety of ordinary circumstances that may arise from
time to time that could result in a Chair being unavailable to time to time that could result in a Chair being unavailable to
oversee the activities of the committee. The Chair, in consultation oversee the activities of the committee. The Chair, in consultation
with the Internet Society President, may appoint a substitute from a with the Internet Society President, may appoint a substitute from a
pool comprised of the liaisons currently serving on the committee and pool comprised of the liaisons currently serving on the committee and
the prior year's Chair or designee. the prior year's Chair or designee.
Any such appointment must be temporary and does not absolve the Chair Any such appointment must be temporary and does not absolve the Chair
of any or all responsibility for ensuring the nominating committee of any or all responsibility for ensuring the NomCom completes its
completes its assigned duties in a timely fashion. assigned duties in a timely fashion.
4.7. Liaisons 4.7. Liaisons
Liaisons are responsible for ensuring the nominating committee in Liaisons are responsible for ensuring the NomCom in general and the
general and the Chair in particular execute their assigned duties in Chair in particular execute their assigned duties in the best
the best interests of the IETF community. interests of the IETF community.
Liaisons are expected to represent the views of their respective Liaisons are expected to represent the views of their respective
organizations during the deliberations of the committee. They should organizations during the deliberations of the committee. They should
provide information as requested or when they believe it would be provide information as requested or when they believe it would be
helpful to the committee. helpful to the committee.
Liaisons from the IESG and IAB are expected to provide information to Liaisons from the IESG and IAB are expected to provide information to
the nominating committee regarding the operation, responsibility, and the NomCom regarding the operation, responsibility, and composition
composition of their respective bodies. of their respective bodies.
Liaisons are expected to convey questions from the committee to their Liaisons are expected to convey questions from the committee to their
respective organizations and responses to those questions to the respective organizations and responses to those questions to the
committee, as requested by the committee. committee, as requested by the committee.
Liaisons from the IESG, IAB, and Internet Society Board of Trustees Liaisons from the IESG, IAB, and Internet Society Board of Trustees
(if one was appointed) are expected to review the operation and (if one was appointed) are expected to review the operation and
executing process of the nominating committee and to report any executing process of the NomCom and to report any concerns or issues
concerns or issues to the Chair of the nominating committee to the Chair of the NomCom immediately. If they can not resolve the
immediately. If they can not resolve the issue between themselves, issue between themselves, liaisons must report it according to the
liaisons must report it according to the dispute resolution process dispute resolution process stated elsewhere in this document.
stated elsewhere in this document.
Liaisons from confirming bodies are expected to assist the committee Liaisons from confirming bodies are expected to assist the committee
in preparing the testimony it is required to provide with its in preparing the testimony it is required to provide with its
candidates. candidates.
Liaisons may have other nominating committee responsibilities as Liaisons may have other NomCom responsibilities as required by their
required by their respective organizations or requested by the respective organizations or requested by the NomCom, except that such
nominating committee, except that such responsibilities may not responsibilities may not conflict with any other provisions of this
conflict with any other provisions of this document. document.
Liaisons do not vote on the selection of candidates. Liaisons do not vote on the selection of candidates.
4.8. Liaison Appointment 4.8. Liaison Appointment
DISCUSSION
Should the IETF Trust and IETF LLC appoint a liaisons to the
NomCom?
The sitting IAB and IESG members each appoint a liaison from their The sitting IAB and IESG members each appoint a liaison from their
current membership, someone who is not sitting in an open position, current membership, someone who is not sitting in an open position,
to serve on the nominating committee. to serve on the NomCom.
4.9. Advisors 4.9. Advisors
An advisor is responsible for such duties as specified by the An advisor is responsible for such duties as specified by the
invitation that resulted in the appointment. invitation that resulted in the appointment.
Advisors do not vote on the selection of candidates. Advisors do not vote on the selection of candidates.
4.10. Past Chair 4.10. Past Chair
The Chair of the prior year's nominating committee serves as an The Chair of the prior year's NomCom serves as an advisor to the
advisor to the current committee. current committee.
The prior year's Chair is expected to review the actions and The prior year's Chair is expected to review the actions and
activities of the current Chair and to report any concerns or issues activities of the current Chair and to report any concerns or issues
to the nominating committee Chair immediately. If they can not to the NomCom Chair immediately. If they can not resolve the issue
resolve the issue between themselves, the prior year's Chair must between themselves, the prior year's Chair must report it according
report it according to the dispute resolution process stated to the dispute resolution process stated elsewhere in this document.
elsewhere in this document.
The prior year's Chair may select a designee from a pool composed of The prior year's Chair may select a designee from a pool composed of
the voting volunteers of the prior year's committee and all prior the voting volunteers of the prior year's committee and all prior
Chairs if the Chair is unavailable. If the prior year's Chair is Chairs if the Chair is unavailable. If the prior year's Chair is
unavailable or is unable or unwilling to make such a designation in a unavailable or is unable or unwilling to make such a designation in a
timely fashion, the Chair of the current year's committee may select timely fashion, the Chair of the current year's committee may select
a designee in consultation with the Internet Society President. a designee in consultation with the Internet Society President.
Selecting a prior year's committee member as the designee permits the Selecting a prior year's committee member as the designee permits the
experience of the prior year's deliberations to be readily available experience of the prior year's deliberations to be readily available
skipping to change at page 18, line 19 skipping to change at page 18, line 28
Chair's committee deliberations to be readily available to the Chair's committee deliberations to be readily available to the
current committee. current committee.
All references to "prior year's Chair" in this document refer to the All references to "prior year's Chair" in this document refer to the
person serving in that role, whether it is the actual prior year's person serving in that role, whether it is the actual prior year's
Chair or a designee. Chair or a designee.
4.11. Voting Volunteers 4.11. Voting Volunteers
Voting volunteers are responsible for completing the tasks of the Voting volunteers are responsible for completing the tasks of the
nominating committee in a timely fashion. NomCom in a timely fashion.
Each voting volunteer is expected to participate in all activities of Each voting volunteer is expected to participate in all activities of
the nominating committee with a level of effort approximately equal the NomCom with a level of effort approximately equal to all other
to all other voting volunteers. Specific tasks to be completed are voting volunteers. Specific tasks to be completed are established
established and managed by the Chair according to rules stated and managed by the Chair according to rules stated elsewhere in this
elsewhere in this document. document.
4.12. Milestones 4.12. Milestones
The Chair must establish and announce milestones for the selection of The Chair must establish and announce milestones for the selection of
the nominating committee members. the NomCom members.
There is a defined time period during which the selection process is There is a defined time period during which the selection process is
due to be completed. The Chair must establish a set of milestones due to be completed. The Chair must establish a set of milestones
which, if met in a timely fashion, will result in the completion of which, if met in a timely fashion, will result in the completion of
the process on time. the process on time.
4.13. Open Positions 4.13. Open Positions
The Chair (or the Managing Director, IETF Secretariat, if no Chair The Chair (or the Managing Director, IETF Secretariat, if no Chair
has been named four weeks after the First IETF meeting of the year) has been named four weeks after the First IETF meeting of the year)
obtains the list of positions to be reviewed and announces it along obtains the list of positions to be reviewed and announces it along
with a solicitation for names of volunteers from the IETF community with a solicitation for names of volunteers from the IETF community
willing to serve on the nominating committee. willing to serve on the NomCom.
If the Managing Director, IETF Secretariat issues the solicitation If the Managing Director, IETF Secretariat issues the solicitation
for volunteers, the Managing Director, IETF Secretariat must also for volunteers, the Managing Director, IETF Secretariat must also
collect responses to the solicitation and provide the names of collect responses to the solicitation and provide the names of
volunteers to the incoming nominating committee Chair when the volunteers to the incoming NomCom Chair when the incoming NomCom
incoming nominating committee Chair is named. Chair is named.
At the Chair's request, the IETF Secretariat may perform other At the Chair's request, the IETF Secretariat may perform other
clerical support tasks, as long as the task being performed does not clerical support tasks, as long as the task being performed does not
require nominating committee Chair judgment, in the nominating require NomCom Chair judgment, in the NomCom Chair's opinion, and as
committee Chair's opinion, and as long as the community is long as the community is appropriately notified that this request is
appropriately notified that this request is being made. This request being made. This request may come from the incoming NomCom Chair (if
may come from the incoming nominating committee Chair (if one has one has been selected for this NomCom cycle) or the previous NomCom
been selected for this nominating committee cycle) or the previous Chair (if the search for an incoming NomCom Chair is still underway).
nominating committee Chair (if the search for an incoming nominating
committee Chair is still underway).
The solicitation must permit the community at least 30 days during The solicitation must permit the community at least 30 days during
which they may choose to volunteer to be selected for the nominating which they may choose to volunteer to be selected for the NomCom.
committee.
The list of open positions is published with the solicitation to The list of open positions is published with the solicitation to
facilitate community members choosing between volunteering for an facilitate community members choosing between volunteering for an
open position and volunteering for the nominating committee. open position and volunteering for the NomCom.
4.14. Volunteer Qualification 4.14. Volunteer Qualification
Members of the IETF community must have attended at least three of Members of the IETF community must have attended at least three of
the last five IETF meetings in order to volunteer. the last five IETF meetings in order to volunteer.
The five meetings are the five most recent meetings that ended prior The five meetings are the five most recent meetings that ended prior
to the date on which the solicitation for nominating committee to the date on which the solicitation for NomCom volunteers was
volunteers was submitted for distribution to the IETF community. submitted for distribution to the IETF community.
The IETF Secretariat is responsible for confirming that volunteers The IETF Secretariat is responsible for confirming that volunteers
have met the attendance requirement. have met the attendance requirement.
Volunteers must provide their full name, email address, and primary Volunteers must provide their full name, email address, and primary
company or organization affiliation (if any) when volunteering. company or organization affiliation (if any) when volunteering.
Volunteers are expected to be familiar with the IETF processes and Volunteers are expected to be familiar with the IETF processes and
procedures, which are readily learned by active participation in a procedures, which are readily learned by active participation in a
working group and especially by serving as a document editor or working group and especially by serving as a document editor or
working group chair. working group chair.
4.15. Not Qualified 4.15. Not Qualified
DISCUSSION:
Changed IAOC to LLC Board members, and added that employees or
contractors of the LLC may not serve as voting members of the
NomCom. Should anything be said about ISOC contractors or
employees?
Any person who serves on the Internet Society Board of Trustees, the Any person who serves on the Internet Society Board of Trustees, the
IETF LLC Board of Directors, the IAB, or the IESG, including those IETF Trust, the IETF LLC Board of Directors, the IAB, or the IESG,
who serve on these bodies in ex officio positions, may not volunteer including those who serve on these bodies in ex officio positions,
to serve as voting members of the nominating committee. In addition, may not volunteer to serve as voting members of the NomCom. In
employees or contractors of the IETF LLC may not volunteer to serve addition, employees or contractors of the IETF LLC may not volunteer
as voting members of the nominating committee. Liaisons to these to serve as voting members of the NomCom. Liaisons to these bodies
bodies from other bodies or organizations are not excluded by this from other bodies or organizations are not excluded by this rule.
rule.
4.16. Selection Process 4.16. Selection Process
The Chair announces both the list of the pool of volunteers from The Chair announces both the list of the pool of volunteers from
which the 10 voting volunteers will be randomly selected and the which the 10 voting volunteers will be randomly selected and the
method with which the selection will be completed. method with which the selection will be completed.
The announcement should be made at least one week prior to the date The announcement should be made at least one week prior to the date
on which the random selection will occur. on which the random selection will occur.
skipping to change at page 20, line 44 skipping to change at page 20, line 49
unbiased. This is necessary to replace selected volunteers should unbiased. This is necessary to replace selected volunteers should
they become unavailable after selection. they become unavailable after selection.
The selection method must produce an ordered list of volunteers. The selection method must produce an ordered list of volunteers.
One possible selection method is described in [RFC3797]. One possible selection method is described in [RFC3797].
4.17. Announcement of Selection Results 4.17. Announcement of Selection Results
The Chair randomly selects the 10 voting volunteers from the pool of The Chair randomly selects the 10 voting volunteers from the pool of
names of volunteers and announces the members of the nominating names of volunteers and announces the members of the NomCom.
committee.
No more than two volunteers with the same primary affiliation may be No more than two volunteers with the same primary affiliation may be
selected for the nominating committee. The Chair reviews the primary selected for the NomCom. The Chair reviews the primary affiliation
affiliation of each volunteer selected by the method in turn. If the of each volunteer selected by the method in turn. If the primary
primary affiliation for a volunteer is the same as two previously affiliation for a volunteer is the same as two previously selected
selected volunteers, that volunteer is removed from consideration and volunteers, that volunteer is removed from consideration and the
the method is repeated to identify the next eligible volunteer. method is repeated to identify the next eligible volunteer.
There must be at least two announcements of all members of the There must be at least two announcements of all members of the
nominating committee. NomCom.
The first announcement should occur as soon after the random The first announcement should occur as soon after the random
selection as is reasonable for the Chair. The community must have at selection as is reasonable for the Chair. The community must have at
least one week during which any member may challenge the results of least one week during which any member may challenge the results of
the random selection. the random selection.
The challenge must be made in writing (email is acceptable) to the The challenge must be made in writing (email is acceptable) to the
Chair. The Chair has 48 hours to review the challenge and offer a Chair. The Chair has 48 hours to review the challenge and offer a
resolution to the member. If the resolution is not accepted by the resolution to the member. If the resolution is not accepted by the
member, that member may report the challenge according to the dispute member, that member may report the challenge according to the dispute
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for whom the Chair must consult with the Internet Society for whom the Chair must consult with the Internet Society
President as stated elsewhere in this document. President as stated elsewhere in this document.
o If the Chair is unable to contact a voting volunteer, the Chair o If the Chair is unable to contact a voting volunteer, the Chair
must repeat the random selection process in order to replace the must repeat the random selection process in order to replace the
unavailable volunteer. There should be at least one day between unavailable volunteer. There should be at least one day between
the announcement of the iteration and the selection process. the announcement of the iteration and the selection process.
After at least one week and confirming that 10 voting volunteers are After at least one week and confirming that 10 voting volunteers are
ready to serve, the Chair makes the second announcement of the ready to serve, the Chair makes the second announcement of the
members of the nominating committee, which officially begins the term members of the NomCom, which officially begins the term of the
of the nominating committee. NomCom.
4.18. Committee Organization 4.18. Committee Organization
The Chair works with the members of the committee to organize itself The Chair works with the members of the committee to organize itself
in preparation for completing its assigned duties. in preparation for completing its assigned duties.
The committee has approximately one month during which it can self- The committee has approximately one month during which it can self-
organize. Its responsibilities during this time include but are not organize. Its responsibilities during this time include but are not
limited to the following: limited to the following:
skipping to change at page 22, line 29 skipping to change at page 22, line 29
o Setting up an email address for receiving community input. o Setting up an email address for receiving community input.
o Establishing operational procedures. o Establishing operational procedures.
o Establishing milestones in order to monitor the progress of the o Establishing milestones in order to monitor the progress of the
selection process. selection process.
5. Nominating Committee Operation 5. Nominating Committee Operation
The following rules apply to the operation of the nominating The following rules apply to the operation of the NomCom. If
committee. If necessary, a paragraph discussing the interpretation necessary, a paragraph discussing the interpretation of each rule is
of each rule is included. included.
The rules are organized approximately in the order in which they The rules are organized approximately in the order in which they
would be invoked. would be invoked.
5.1. Discretion 5.1. Discretion
All rules and special circumstances not otherwise specified are at All rules and special circumstances not otherwise specified are at
the discretion of the committee. the discretion of the committee.
Exceptional circumstances will occasionally arise during the normal Exceptional circumstances will occasionally arise during the normal
operation of the nominating committee. This rule is intended to operation of the NomCom. This rule is intended to foster the
foster the continued forward progress of the committee. continued forward progress of the committee.
Any member of the committee may propose a rule for adoption by the Any member of the committee may propose a rule for adoption by the
committee. The rule must be approved by the committee according to committee. The rule must be approved by the committee according to
its established voting mechanism. its established voting mechanism.
All members of the committee should consider whether the exception is All members of the committee should consider whether the exception is
worthy of mention in the next revision of this document and follow-up worthy of mention in the next revision of this document and follow-up
accordingly. accordingly.
5.2. Selection Timeline 5.2. Selection Timeline
The completion of the process of selecting candidates to be confirmed The completion of the process of selecting candidates to be confirmed
by their respective confirming body is due within three months. by their respective confirming body is due within three months.
The completion of the selection process is due at least two months The completion of the selection process is due at least two months
prior to the First IETF. This ensures the nominating committee has prior to the First IETF. This ensures the NomCom has sufficient time
sufficient time to complete the confirmation process. to complete the confirmation process.
5.3. Confirmation Timeline 5.3. Confirmation Timeline
The completion of the process of confirming the candidates is due The completion of the process of confirming the candidates is due
within one month. within one month.
The completion of the confirmation process is due at least one month The completion of the confirmation process is due at least one month
prior to the First IETF. prior to the First IETF.
5.4. Milestones 5.4. Milestones
The Chair must establish a set of nominating committee milestones for The Chair must establish a set of NomCom milestones for the candidate
the candidate selection and confirmation process. selection and confirmation process.
There is a defined time period during which the candidate selection There is a defined time period during which the candidate selection
and confirmation process must be completed. The Chair must establish and confirmation process must be completed. The Chair must establish
a set of milestones that, if met in a timely fashion, will result in a set of milestones that, if met in a timely fashion, will result in
the completion of the process on time. The Chair should allow time the completion of the process on time. The Chair should allow time
for iterating the activities of the committee if one or more for iterating the activities of the committee if one or more
candidates are not confirmed. candidates are not confirmed.
The Chair should ensure that all committee members are aware of the The Chair should ensure that all committee members are aware of the
milestones. milestones.
5.5. Voting Mechanism 5.5. Voting Mechanism
The Chair must establish a voting mechanism. The Chair must establish a voting mechanism.
The committee must be able to objectively determine when a decision The committee must be able to objectively determine when a decision
has been made during its deliberations. The criteria for determining has been made during its deliberations. The criteria for determining
closure must be established and known to all members of the closure must be established and known to all members of the NomCom.
nominating committee.
5.6. Voting Quorum 5.6. Voting Quorum
At least a quorum of committee members must participate in a vote. At least a quorum of committee members must participate in a vote.
Only voting volunteers vote on a candidate selection. For a Only voting volunteers vote on a candidate selection. For a
candidate selection vote, a quorum is comprised of at least seven of candidate selection vote, a quorum is comprised of at least seven of
the voting volunteers. the voting volunteers.
At all other times, a quorum is present if at least 75% of the At all other times, a quorum is present if at least 75% of the NomCom
nominating committee members are participating. members are participating.
5.7. Voting Member Recall 5.7. Voting Member Recall
Any member of the nominating committee may propose to the committee Any member of the NomCom may propose to the committee that any other
that any other member except the Chair be recalled. The process for member except the Chair be recalled. The process for recalling the
recalling the Chair is defined elsewhere in this document. Chair is defined elsewhere in this document.
There are a variety of ordinary circumstances that may arise that There are a variety of ordinary circumstances that may arise that
could result in one or more members of the committee being could result in one or more members of the committee being
unavailable to complete their assigned duties, for example, health unavailable to complete their assigned duties, for example, health
concerns, family issues, or a change of priorities at work. A concerns, family issues, or a change of priorities at work. A
committee member may choose to resign for unspecified personal committee member may choose to resign for unspecified personal
reasons. In addition, the committee may not function well as a group reasons. In addition, the committee may not function well as a group
because a member may be disruptive or otherwise uncooperative. because a member may be disruptive or otherwise uncooperative.
Regardless of the circumstances, if individual committee members can Regardless of the circumstances, if individual committee members can
skipping to change at page 24, line 40 skipping to change at page 24, line 40
affected organization and must allow a reasonable amount of time for affected organization and must allow a reasonable amount of time for
a replacement to be identified by the organization before proceeding. a replacement to be identified by the organization before proceeding.
If an advisor member other than the prior year's Chair is recalled, If an advisor member other than the prior year's Chair is recalled,
the committee may choose to proceed without the advisor. In the case the committee may choose to proceed without the advisor. In the case
of the prior year's Chair, the Internet Society President must be of the prior year's Chair, the Internet Society President must be
notified and the current Chair must be allowed a reasonable amount of notified and the current Chair must be allowed a reasonable amount of
time to consult with the Internet Society President to identify a time to consult with the Internet Society President to identify a
replacement before proceeding. replacement before proceeding.
If a single voting volunteer position on the nominating committee is If a single voting volunteer position on the NomCom is vacated,
vacated, regardless of the circumstances, the committee may choose to regardless of the circumstances, the committee may choose to proceed
proceed with only nine voting volunteers at its own discretion. In with only nine voting volunteers at its own discretion. In all other
all other cases, a new voting member must be selected, and the Chair cases, a new voting member must be selected, and the Chair must
must repeat the random selection process including an announcement of repeat the random selection process including an announcement of the
the iteration prior to the actual selection as stated elsewhere in iteration prior to the actual selection as stated elsewhere in this
this document. document.
A change in the primary affiliation of a voting volunteer during the A change in the primary affiliation of a voting volunteer during the
term of the nominating committee is not a cause to request the recall term of the NomCom is not a cause to request the recall of that
of that volunteer, even if the change would result in more than two volunteer, even if the change would result in more than two voting
voting volunteers with the same affiliation. volunteers with the same affiliation.
5.8. Chair Recall 5.8. Chair Recall
Only the prior year's Chair may request the recall of the current Only the prior year's Chair may request the recall of the current
Chair. Chair.
It is the responsibility of the prior year's Chair to ensure the It is the responsibility of the prior year's Chair to ensure the
current Chair completes the assigned tasks in a manner consistent current Chair completes the assigned tasks in a manner consistent
with this document and in the best interests of the IETF community. with this document and in the best interests of the IETF community.
Any member of the committee who has an issue or concern regarding the Any member of the committee who has an issue or concern regarding the
Chair should report it to the prior year's Chair immediately. The Chair should report it to the prior year's Chair immediately. The
prior year's Chair is expected to report it to the Chair immediately. prior year's Chair is expected to report it to the Chair immediately.
If they can not resolve the issue between themselves, the prior If they can not resolve the issue between themselves, the prior
year's Chair must report it according to the dispute resolution year's Chair must report it according to the dispute resolution
process stated elsewhere in this document. process stated elsewhere in this document.
5.9. Deliberations 5.9. Deliberations
All members of the nominating committee may participate in all All members of the NomCom may participate in all deliberations.
deliberations.
The emphasis of this rule is that no member can be explicitly The emphasis of this rule is that no member can be explicitly
excluded from any deliberation. However, a member may individually excluded from any deliberation. However, a member may individually
choose not to participate in a deliberation. choose not to participate in a deliberation.
5.10. Call for Nominees 5.10. Call for Nominees
The Chair announces the open positions to be reviewed, the desired The Chair announces the open positions to be reviewed, the desired
expertise provided by the Managing Director, IETF Secretariat, and expertise provided by the Managing Director, IETF Secretariat, and
the call for nominees. the call for nominees.
The call for nominees must include a request for comments regarding The call for nominees must include a request for comments regarding
the past performance of incumbents, which will be considered during the past performance of incumbents, which will be considered during
the deliberations of the nominating committee. the deliberations of the NomCom.
The call must request that a nomination include a valid, working The call must request that a nomination include a valid, working
email address, a telephone number, or both for the nominee. The email address, a telephone number, or both for the nominee. The
nomination must include the set of skills or expertise the nominator nomination must include the set of skills or expertise the nominator
believes the nominee has that would be desirable. believes the nominee has that would be desirable.
5.11. Nominations 5.11. Nominations
Any member of the IETF community may nominate any member of the IETF Any member of the IETF community may nominate any member of the IETF
community for any open position, whose eligibility to serve will be community for any open position, whose eligibility to serve will be
confirmed by the nominating committee. confirmed by the NomCom.
A self-nomination is permitted. A self-nomination is permitted.
Nominating committee members are not eligible to be considered for NomCom members are not eligible to be considered for filling any open
filling any open position by the nominating committee on which they position by the NomCom on which they serve. They become ineligible
serve. They become ineligible as soon as the term of the nominating as soon as the term of the NomCom on which they serve officially
committee on which they serve officially begins. They remain begins. They remain ineligible for the duration of that NomCom's
ineligible for the duration of that nominating committee's term. term.
Although each nominating committee's term overlaps with the following Although each NomCom's term overlaps with the following NomCom's
nominating committee's term, nominating committee members are term, NomCom members are eligible for nomination by the following
eligible for nomination by the following committee if not otherwise committee if not otherwise disqualified.
disqualified.
Members of the IETF community who were recalled from any IESG, IAB, Members of the IETF community who were recalled from any IESG, IAB,
or IETF LLC position during the previous two years are not eligible or IETF LLC position during the previous two years are not eligible
to be considered for filling any open position. to be considered for filling any open position.
5.12. Candidate Selection 5.12. Candidate Selection
The nominating committee selects candidates based on its The NomCom selects candidates based on its understanding of the IETF
understanding of the IETF community's consensus of the qualifications community's consensus of the qualifications required to fill the open
required to fill the open positions. positions.
The intent of this rule is to ensure that the nominating committee The intent of this rule is to ensure that the NomCom consults with a
consults with a broad base of the IETF community for input to its broad base of the IETF community for input to its deliberations. In
deliberations. In particular, the nominating committee must particular, the NomCom must determine if the desired expertise for
determine if the desired expertise for the open positions matches its the open positions matches its understanding of the qualifications
understanding of the qualifications desired by the IETF community. desired by the IETF community.
The consultations are permitted to include names of nominees, if all The consultations are permitted to include names of nominees, if all
parties to the consultation agree to observe the same confidentiality parties to the consultation agree to observe the same confidentiality
rules as the nominating committee itself, or the names are public as rules as the NomCom itself, or the names are public as discussed in
discussed in Section 3.6. Feedback on individual nominees should Section 3.6. Feedback on individual nominees should always be
always be confidential. confidential.
A broad base of the community should include the existing members of A broad base of the community should include the existing members of
the IESG, IAB, and IETF LLC, especially sitting members who share the IESG and IAB, and IETF LLC directors, especially sitting members
responsibilities with open positions, e.g., co-Area Directors, and who share responsibilities with open positions, e.g., co-Area
working group chairs, especially those in the areas with open Directors, and working group chairs, especially those in the areas
positions. with open positions.
Only voting volunteer members vote to select candidates. Only voting volunteer members vote to select candidates.
5.13. Consent to Nomination 5.13. Consent to Nomination
Nominees should be advised that they are being considered and must Nominees should be advised that they are being considered and must
consent to their nomination prior to being chosen as candidates. consent to their nomination prior to being chosen as candidates.
Although the nominating committee will make every reasonable effort Although the NomCom will make every reasonable effort to contact and
to contact and to remain in contact with nominees, any nominee whose to remain in contact with nominees, any nominee whose contact
contact information changes during the process and who wishes to information changes during the process and who wishes to still be
still be considered should inform the nominating committee of the considered should inform the NomCom of the changes.
changes.
A nominee's consent must be written (email is acceptable) and must A nominee's consent must be written (email is acceptable) and must
include a commitment to provide the resources necessary to fill the include a commitment to provide the resources necessary to fill the
open position and an assurance that the nominee will perform the open position and an assurance that the nominee will perform the
duties of the position for which they are being considered in the duties of the position for which they are being considered in the
best interests of the IETF community. best interests of the IETF community.
Consenting to a nomination must occur prior to a nominee being a Consenting to a nomination must occur prior to a nominee being a
candidate and may occur as soon after the nomination as needed by the candidate and may occur as soon after the nomination as needed by the
nominating committee. NomCom.
Consenting to a nomination must not imply the nominee will be a Consenting to a nomination must not imply the nominee will be a
candidate. candidate.
The nominating committee should help nominees provide justification The NomCom should help nominees provide justification to their
to their employers. employers.
5.14. Notifying Confirming Bodies 5.14. Notifying Confirming Bodies
The nominating committee advises the confirming bodies of their The NomCom advises the confirming bodies of their candidates,
candidates, specifying a single candidate for each open position and specifying a single candidate for each open position and testifying
testifying as to how each candidate meets the qualifications of an as to how each candidate meets the qualifications of an open
open position. position.
For each candidate, the testimony must include a brief statement of For each candidate, the testimony must include a brief statement of
the qualifications for the position that is being filled, which may the qualifications for the position that is being filled, which may
be exactly the expertise that was requested. If the qualifications be exactly the expertise that was requested. If the qualifications
differ from the expertise originally requested, a brief statement differ from the expertise originally requested, a brief statement
explaining the difference must be included. explaining the difference must be included.
The testimony may include a brief resume of the candidate and/or a The testimony may include a brief resume of the candidate and/or a
brief summary of the deliberations of the nominating committee. brief summary of the deliberations of the NomCom.
5.15. Confirming Candidates 5.15. Confirming Candidates
Confirmed candidates must consent to their confirmation, and rejected Confirmed candidates must consent to their confirmation, and rejected
candidates and nominees must be notified before confirmed candidates candidates and nominees must be notified before confirmed candidates
are announced. are announced.
It is not necessary to notify and get consent from all confirmed It is not necessary to notify and get consent from all confirmed
candidates together. candidates together.
A nominee may not know they were a candidate. This permits a A nominee may not know they were a candidate. This permits a
candidate to be rejected by a confirming body without the nominee candidate to be rejected by a confirming body without the nominee
knowing about the rejection. knowing about the rejection.
Rejected nominees, who consented to their nomination, and rejected Rejected nominees, who consented to their nomination, and rejected
candidates must be notified prior to announcing the confirmed candidates must be notified prior to announcing the confirmed
candidates. candidates.
It is not necessary to announce all confirmed candidates together. It is not necessary to announce all confirmed candidates together.
The nominating committee must ensure that all confirmed candidates The NomCom must ensure that all confirmed candidates are prepared to
are prepared to serve prior to announcing their confirmation. serve prior to announcing their confirmation.
5.16. Archives 5.16. Archives
The nominating committee should archive the information it has The NomCom should archive the information it has collected or
collected or produced for a period of time but not to exceed its produced for a period of time but not to exceed its term.
term.
The purpose of the archive is to assist the nominating committee The purpose of the archive is to assist the NomCom should it be
should it be necessary for it to fill a mid-term vacancy. necessary for it to fill a mid-term vacancy.
The existence of an archive, how it is implemented, and what The existence of an archive, how it is implemented, and what
information to archive is at the discretion of the committee. The information to archive is at the discretion of the committee. The
decision must be approved by a quorum of the voting volunteer decision must be approved by a quorum of the voting volunteer
members. members.
The implementation of the archive should make every reasonable effort The implementation of the archive should make every reasonable effort
to ensure that the confidentiality of the information it contains is to ensure that the confidentiality of the information it contains is
maintained. maintained.
6. Dispute Resolution Process 6. Dispute Resolution Process
The dispute resolution process described here is to be used as The dispute resolution process described here is to be used as
indicated elsewhere in this document. Its applicability in other indicated elsewhere in this document. Its applicability in other
circumstances is beyond the scope of this document. circumstances is beyond the scope of this document.
The nominating committee operates under a strict rule of The NomCom operates under a strict rule of confidentiality. For this
confidentiality. For this reason, when process issues arise, it is reason, when process issues arise, it is best to make every
best to make every reasonable effort to resolve them within the reasonable effort to resolve them within the committee. However,
committee. However, when circumstances do not permit this or no when circumstances do not permit this or no resolution is
resolution is forthcoming, the process described here is to be used. forthcoming, the process described here is to be used.
The following rules apply to the process. The following rules apply to the process.
1. The results of this process are final and binding. There is no 1. The results of this process are final and binding. There is no
appeal. appeal.
2. The process begins with the submission of a request as described 2. The process begins with the submission of a request as described
below to the Internet Society President. below to the Internet Society President.
3. As soon as the process begins, the nominating committee may 3. As soon as the process begins, the NomCom may continue those
continue those activities that are unrelated to the issue to be activities that are unrelated to the issue to be resolved except
resolved except that it must not submit any candidates to a that it must not submit any candidates to a confirming body until
confirming body until the issue is resolved. the issue is resolved.
4. All parties to the process are subject to the same 4. All parties to the process are subject to the same
confidentiality rules as each member of the nominating committee. confidentiality rules as each member of the NomCom.
5. The process should be completed within two weeks. 5. The process should be completed within two weeks.
The process is as follows: The process is as follows:
1. The party seeking resolution submits a written request (email is 1. The party seeking resolution submits a written request (email is
acceptable) to the Internet Society President detailing the issue acceptable) to the Internet Society President detailing the issue
to be resolved. to be resolved.
2. The Internet Society President appoints an arbiter to investigate 2. The Internet Society President appoints an arbiter to investigate
and resolve the issue. A self-appointment is permitted. and resolve the issue. A self-appointment is permitted.
3. The arbiter investigates the issue making every reasonable effort 3. The arbiter investigates the issue making every reasonable effort
to understand both sides of the issue. Since the arbiter is to understand both sides of the issue. Since the arbiter is
subject to the same confidentiality obligations as all nominating subject to the same confidentiality obligations as all NomCom
committee members, all members are expected to cooperate fully members, all members are expected to cooperate fully with the
with the arbiter and to provide all relevant information to the arbiter and to provide all relevant information to the arbiter
arbiter for review. for review.
4. After consultation with the two principal parties to the issue, 4. After consultation with the two principal parties to the issue,
the arbiter decides on a resolution. Whatever actions are the arbiter decides on a resolution. Whatever actions are
necessary to execute the resolution are immediately begun and necessary to execute the resolution are immediately begun and
completed as quickly as possible. completed as quickly as possible.
5. The arbiter summarizes the issue, the resolution, and the 5. The arbiter summarizes the issue, the resolution, and the
rationale for the resolution for the Internet Society President. rationale for the resolution for the Internet Society President.
6. In consultation with the Internet Society President, the arbiter 6. In consultation with the Internet Society President, the arbiter
prepares a report of the dispute and its resolution. The report prepares a report of the dispute and its resolution. The report
should include all information that in the judgment of the should include all information that in the judgment of the
arbiter does not violate the confidentiality requirements of the arbiter does not violate the confidentiality requirements of the
nominating committee. NomCom.
7. The Chair includes the dispute report when reporting on the 7. The Chair includes the dispute report when reporting on the
activities of the nominating committee to the IETF community. activities of the NomCom to the IETF community.
7. Member Recall 7. Member, Trustee, and Director Recall
The following rules apply to the recall process. If necessary, a The following rules apply to the recall process. If necessary, a
paragraph discussing the interpretation of each rule is included. paragraph discussing the interpretation of each rule is included.
7.1. IETF LLC Board Member Removal 7.1. IETF LLC Director Removal
DISCUSSION:
Is it correct that the IETF recall process can be used to recall
an IETF LLC member?
As described in Section 4.12 of [I-D.ietf-iasa2-struct], Members of As described in Section 4.12 of [I-D.ietf-iasa2-struct], directors of
the IETF LLC Board may be removed with or without cause by the IETF the IETF LLC Board may be removed with or without cause by the IETF
LLC Board itself. In addition, this IETF recall process can also be LLC Board itself. In addition, this IETF recall process can also be
used to remove or recall an IETF LLC member. used to remove or recall an IETF LLC director, except for the
director appointed by the Internet Society.
7.2. IESG and IAB Member Recall 7.2. IESG and IAB Member and IETF Trust Trustee Recall
7.2.1. Petition 7.2.1. Petition
At any time, at least 20 members of the IETF community, who are At any time, at least 20 members of the IETF community, who are
qualified to be voting members of a nominating committee, may request qualified to be voting members of a NomCom, may request by signed
by signed petition (email is acceptable) to the Internet Society petition (email is acceptable) to the Internet Society President the
President the recall of any sitting IESG or IAB member. recall of any sitting IESG or IAB member, or NomCom appointed IETF
Trust trustee.
All individual and collective qualifications of nominating committee All individual and collective qualifications of NomCom eligibility
eligibility are applicable, including that no more than two are applicable, including that no more than two signatories may have
signatories may have the same primary affiliation. the same primary affiliation.
Each signature must include a full name, email address, and primary Each signature must include a full name, email address, and primary
company or organization affiliation. company or organization affiliation.
The IETF Secretariat is responsible for confirming that each The IETF Secretariat is responsible for confirming that each
signatory is qualified to be a voting member of a nominating signatory is qualified to be a voting member of a NomCom. A valid
committee. A valid petition must be signed by at least 20 qualified petition must be signed by at least 20 qualified signatories.
signatories.
The petition must include a statement of justification for the recall The petition must include a statement of justification for the recall
and all relevant and appropriate supporting documentation. and all relevant and appropriate supporting documentation.
The petition and its signatories must be announced to the IETF The petition and its signatories must be announced to the IETF
community. community.
7.2.2. Recall Committee Chair 7.2.2. Recall Committee Chair
The Internet Society President shall appoint a Recall Committee The Internet Society President shall appoint a Recall Committee
Chair. Chair.
The Internet Society President must not evaluate the recall request. The Internet Society President must not evaluate the recall request.
It is explicitly the responsibility of the IETF community to evaluate It is explicitly the responsibility of the IETF community to evaluate
the behavior of its leaders. the behavior of its leaders.
7.2.3. Recall Committee Creation 7.2.3. Recall Committee Creation
The recall committee is created according to the same rules as is the The recall committee is created according to the same rules as is the
nominating committee with the qualifications that both the person NomCom with the qualifications that both the person being
being investigated and the parties requesting the recall must not be investigated and the parties requesting the recall must not be a
a member of the recall committee in any capacity. member of the recall committee in any capacity.
7.2.4. Recall Committee Rules 7.2.4. Recall Committee Rules
The recall committee operates according to the same rules as the The recall committee operates according to the same rules as the
nominating committee with the qualification that there is no NomCom with the qualification that there is no confirmation process.
confirmation process.
7.2.5. Recall Committee Operation 7.2.5. Recall Committee Operation
The recall committee investigates the circumstances of the The recall committee investigates the circumstances of the
justification for the recall and votes on its findings. justification for the recall and votes on its findings.
The investigation must include at least both an opportunity for the The investigation must include at least both an opportunity for the
member being recalled to present a written statement and consultation member being recalled to present a written statement and consultation
with third parties. with third parties.
7.2.6. 3/4 Majority 7.2.6. 3/4 Majority
A 3/4 majority of the members who vote on the question is required A 3/4 majority of the members who vote on the question is required
for a recall. for a recall.
7.2.7. Position To Be Filled 7.2.7. Position To Be Filled
If a sitting member is recalled, the open position is to be filled If a sitting member is recalled, the open position is to be filled
according to the mid-term vacancy rules. according to the mid-term vacancy rules.
8. Security Considerations 8. IANA Considerations
No IANA actions required.
9. Security Considerations
Any selection, confirmation, or recall process necessarily involves Any selection, confirmation, or recall process necessarily involves
investigation into the qualifications and activities of prospective investigation into the qualifications and activities of prospective
candidates. The investigation may reveal confidential or otherwise candidates. The investigation may reveal confidential or otherwise
private information about candidates to those participating in the private information about candidates to those participating in the
process. Each person who participates in any aspect of the process process. Each person who participates in any aspect of the process
must maintain the confidentiality of any and all information not must maintain the confidentiality of any and all information not
explicitly identified as suitable for public dissemination. explicitly identified as suitable for public dissemination.
When the nominating committee decides it is necessary to share When the NomCom decides it is necessary to share confidential or
confidential or otherwise private information with others, the otherwise private information with others, the dissemination must be
dissemination must be minimal and must include a prior commitment minimal and must include a prior commitment from all persons
from all persons consulted to observe the same confidentiality rules consulted to observe the same confidentiality rules as the NomCom
as the nominating committee itself. itself.
9. References 10. References
9.1. Normative References 10.1. Normative References
[I-D.ietf-iasa2-struct] [I-D.ietf-iasa2-struct]
Haberman, B., Hall, J., and J. Livingood, "Record of Haberman, B., Hall, J., and J. Livingood, "Record of
Proposed Structure of the IETF Administrative Support Proposed Structure of the IETF Administrative Support
Activity (IASA), Version 2.0", draft-ietf-iasa2-struct-06 Activity (IASA), Version 2.0", draft-ietf-iasa2-struct-06
(work in progress), September 2018. (work in progress), September 2018.
[I-D.ietf-iasa2-trust-update]
Arkko, J. and T. Hardie, "Update to the Process for
Selection of Trustees for the IETF Trust", draft-ietf-
iasa2-trust-update-02 (work in progress), October 2018.
[RFC3710] Alvestrand, H., "An IESG charter", RFC 3710, DOI 10.17487/ [RFC3710] Alvestrand, H., "An IESG charter", RFC 3710, DOI 10.17487/
RFC3710, February 2004, <https://www.rfc-editor.org/info/ RFC3710, February 2004, <https://www.rfc-editor.org/info/
rfc3710>. rfc3710>.
[RFC3777] Galvin, J., Ed., "IAB and IESG Selection, Confirmation, [RFC3777] Galvin, J., Ed., "IAB and IESG Selection, Confirmation,
and Recall Process: Operation of the Nominating and Recall and Recall Process: Operation of the Nominating and Recall
Committees", RFC 3777, DOI 10.17487/RFC3777, June 2004, Committees", RFC 3777, DOI 10.17487/RFC3777, June 2004,
<https://www.rfc-editor.org/info/rfc3777>. <https://www.rfc-editor.org/info/rfc3777>.
[RFC7437] Kucherawy, M., Ed., "IAB, IESG, and IAOC Selection, [RFC7437] Kucherawy, M., Ed., "IAB, IESG, and IAOC Selection,
Confirmation, and Recall Process: Operation of the Confirmation, and Recall Process: Operation of the
Nominating and Recall Committees", BCP 10, RFC 7437, DOI Nominating and Recall Committees", BCP 10, RFC 7437, DOI
10.17487/RFC7437, January 2015, <https://www.rfc- 10.17487/RFC7437, January 2015, <https://www.rfc-
editor.org/info/rfc7437>. editor.org/info/rfc7437>.
9.2. Informative References 10.2. Informative References
[Err232] RFC Errata, "Erratum ID 232", RFC 3777. [Err232] RFC Errata, "Erratum ID 232", RFC 3777.
[Err4179] RFC Errata, "Erratum ID 4179", RFC 3777. [Err4179] RFC Errata, "Erratum ID 4179", RFC 3777.
[RFC3797] Eastlake 3rd, D., "Publicly Verifiable Nominations [RFC3797] Eastlake 3rd, D., "Publicly Verifiable Nominations
Committee (NomCom) Random Selection", RFC 3797, DOI Committee (NomCom) Random Selection", RFC 3797, DOI
10.17487/RFC3797, June 2004, <https://www.rfc- 10.17487/RFC3797, June 2004, <https://www.rfc-
editor.org/info/rfc3797>. editor.org/info/rfc3797>.
skipping to change at page 33, line 25 skipping to change at page 33, line 38
to the IETF Administration LLC (IETF LLC). This included making to the IETF Administration LLC (IETF LLC). This included making
changes on an as needed basis to some aspects of the process for changes on an as needed basis to some aspects of the process for
the IETF LLC, in accordance with IASA2. the IETF LLC, in accordance with IASA2.
o Revised definition of IETF Executive Director, and added o Revised definition of IETF Executive Director, and added
definition of "Managing Director, IETF Secretariat". Changed text definition of "Managing Director, IETF Secretariat". Changed text
to "Managing Director, IETF Secretariat" where appropriate. to "Managing Director, IETF Secretariat" where appropriate.
o Added references to appropriate IASA2 documents. o Added references to appropriate IASA2 documents.
o Corrected a few grammatical errors. o Modified the Advice and Consent model to enable IESG, IAB, and
IETF LLC to communicate directly with the NomCom rather than via
the Managing Director, IETF Secretariat.
o Updated removal text to reflect the new LLC rules, which enables
removal via the LLC or the IETF recall process, except for the
ISOC-appointed director.
o Updated the document to clarify that there are members of the IAB
and IESG, and director of the IETF LLC.
o Updated document to also specify procedures for the NomCom
appointed IETF Trust trustees.
o Revised Abstract and Introduction to provide current context.
o Changed "nominating committee" to "NomCom" throughout the document
because it is what most use to describe the IETF Nominating
Committee.
o Editorial changes.
Appendix C. Oral Tradition Appendix C. Oral Tradition
Over the years, various nominating committees have learned through Over the years, various NomComs have learned through oral tradition
oral tradition passed on by liaisons that there are certain passed on by liaisons that there are certain consistencies in the
consistencies in the process and information considered during process and information considered during deliberations. Some items
deliberations. Some items from that oral tradition are collected from that oral tradition are collected here to facilitate its
here to facilitate its consideration by future nominating committees. consideration by future NomComs.
1. It has been found that experience as an IETF Working Group Chair 1. It has been found that experience as an IETF Working Group Chair
or an IRTF Research Group Chair is helpful in giving a nominee or an IRTF Research Group Chair is helpful in giving a nominee
experience of what the job of an Area Director involves. It also experience of what the job of an Area Director involves. It also
helps a nominating committee judge the technical, people, and helps a NomCom judge the technical, people, and process
process management skills of the nominee. management skills of the nominee.
2. No person should serve both on the IAB and as an Area Director, 2. No person should serve both on the IAB and as an Area Director,
except the IETF Chair whose roles as an IAB member and Area except the IETF Chair whose roles as an IAB member and Area
Director of the General Area are set out elsewhere. Director of the General Area are set out elsewhere.
3. The strength of the IAB is found in part in the balance of the 3. The strength of the IAB is found in part in the balance of the
demographics of its members (e.g., national distribution, years demographics of its members (e.g., national distribution, years
of experience, gender, etc.), the combined skill set of its of experience, gender, etc.), the combined skill set of its
members, and the combined sectors (e.g., industry, academia, members, and the combined sectors (e.g., industry, academia,
etc.) represented by its members. etc.) represented by its members.
4. There are no term limits explicitly because the issue of 4. There are no term limits explicitly because the issue of
continuity versus turnover should be evaluated each year continuity versus turnover should be evaluated each year
according to the expectations of the IETF community, as it is according to the expectations of the IETF community, as it is
understood by each nominating committee. understood by each NomCom.
5. The number of nominating committee members with the same primary 5. The number of NomCom members with the same primary affiliation is
affiliation is limited in order to avoid the appearance of limited in order to avoid the appearance of improper bias in
improper bias in choosing the leadership of the IETF. Rather choosing the leadership of the IETF. Rather than defining
than defining precise rules for how to define "affiliation", the precise rules for how to define "affiliation", the IETF community
IETF community depends on the honor and integrity of the depends on the honor and integrity of the participants to make
participants to make the process work. the process work.
Appendix D. Nominating Committee Timeline Appendix D. Nominating Committee Timeline
This appendix is included for the convenience of the reader and is This appendix is included for the convenience of the reader and is
not to be interpreted as the definitive timeline. It is intended to not to be interpreted as the definitive timeline. It is intended to
capture the detail described elsewhere in this document in one place. capture the detail described elsewhere in this document in one place.
Although every effort has been made to ensure the description here is Although every effort has been made to ensure the description here is
consistent with the description elsewhere, if there are any conflicts consistent with the description elsewhere, if there are any conflicts
the definitive rule is the one in the main body of this document. the definitive rule is the one in the main body of this document.
The only absolute in the timeline rules for the annual process is The only absolute in the timeline rules for the annual process is
that its completion is due by the First IETF of the year after the that its completion is due by the First IETF of the year after the
nominating committee begins its term. This is supported by the fact NomCom begins its term. This is supported by the fact that the
that the confirmed candidate terms begin during the week of the First confirmed candidate terms begin during the week of the First IETF.
IETF.
The overall annual process is designed to be completed in seven The overall annual process is designed to be completed in seven
months. It is expected to start nine months prior to the First IETF. months. It is expected to start nine months prior to the First IETF.
The time is split between three major components of the process The time is split between three major components of the process
roughly as follows: roughly as follows:
1. First is the selection and organization of the committee members. 1. First is the selection and organization of the committee members.
Three months are allotted for this process. Three months are allotted for this process.
2. Second is the selection of the candidates by the nominating 2. Second is the selection of the candidates by the NomCom. Four
committee. Four months are allotted for this process. months are allotted for this process.
3. Third is the confirmation of the candidates by their respective 3. Third is the confirmation of the candidates by their respective
confirming bodies. Two months are allotted for this process. confirming bodies. Two months are allotted for this process.
The following list captures the details of the milestones within each The following list captures the details of the milestones within each
component. For illustrative purposes, the list presumes the Friday component. For illustrative purposes, the list presumes the Friday
before the First IETF is March 1. Numbers shown in square brackets before the First IETF is March 1. Numbers shown in square brackets
indicate the expected number of weeks at each step. indicate the expected number of weeks at each step.
1. BEGIN Eight Months Prior to First IETF (approx. June 1); 1. BEGIN Eight Months Prior to First IETF (approx. June 1);
Internet Society President appoints the Chair. The appointment Internet Society President appoints the Chair. The appointment
must be done no later than the Second IETF or eight months prior must be done no later than the Second IETF or eight months prior
to the First IETF, whichever comes first. The Chair must be to the First IETF, whichever comes first. The Chair must be
announced and recognized during a plenary session of the Second announced and recognized during a plenary session of the Second
IETF. [0] IETF. [0]
2. The Chair establishes and announces milestones to ensure the 2. The Chair establishes and announces milestones to ensure the
timely selection of the nominating committee members. [1] timely selection of the NomCom members. [1]
3. The Chair contacts the IESG, IAB, and Internet Society Board of 3. The Chair contacts the IESG, IAB, and Internet Society Board of
Trustees and requests a liaison. The Chair contacts the prior Trustees and requests a liaison. The Chair contacts the prior
year's Chair and requests an advisor. The Chair obtains the year's Chair and requests an advisor. The Chair obtains the
list of IESG, IAB, and IETF LLC open positions and descriptions list of IESG, IAB, IETF Trust, and IETF LLC open positions and
from the IETF Executive Director. [0] descriptions from the chairs of each group. [0]
4. The Chair announces the solicitation for voting volunteer 4. The Chair announces the solicitation for voting volunteer
members that must remain open for at least 30 days. The members that must remain open for at least 30 days. The
announcement must be done no later than seven months and two announcement must be done no later than seven months and two
weeks prior to the First IETF (approx. June 15). [6] weeks prior to the First IETF (approx. June 15). [6]
5. After the solicitation closes, the Chair announces the pool of 5. After the solicitation closes, the Chair announces the pool of
volunteers and the date of the random selection, which must be volunteers and the date of the random selection, which must be
at least one week in the future. The announcement must be done at least one week in the future. The announcement must be done
no later than six months and two weeks prior to the First IETF no later than six months and two weeks prior to the First IETF
skipping to change at page 36, line 11 skipping to change at page 36, line 41
10. END the Committee Member Selection Process; BEGIN the Selection 10. END the Committee Member Selection Process; BEGIN the Selection
of Candidates; Time is at least five months prior to the First of Candidates; Time is at least five months prior to the First
IETF (approx. September 22). [0] IETF (approx. September 22). [0]
11. The Chair establishes and announces the milestones to ensure the 11. The Chair establishes and announces the milestones to ensure the
timely selection of the candidates, including a call for timely selection of the candidates, including a call for
nominations for the open positions. The announcement must be nominations for the open positions. The announcement must be
done no later than five months prior to the First IETF (approx. done no later than five months prior to the First IETF (approx.
October 1). [1] October 1). [1]
12. Over the next three months, the nominating committee collects 12. Over the next three months, the NomCom collects input and
input and deliberates. It should plan to conduct interviews and deliberates. It should plan to conduct interviews and other
other consultations during the Third IETF. The committee is due consultations during the Third IETF. The committee is due to
to complete its candidate selection no later than two months complete its candidate selection no later than two months prior
prior to the First IETF (approx. January 1). [17] to the First IETF (approx. January 1). [17]
13. END the Selection of Candidates; BEGIN the Confirmation of 13. END the Selection of Candidates; BEGIN the Confirmation of
Candidates; Time is at least two months prior to the First IETF Candidates; Time is at least two months prior to the First IETF
(approx. January 1). [0] (approx. January 1). [0]
14. The committee presents its candidates to their respective 14. The committee presents its candidates to their respective
confirming bodies. The presentation must be done no later than confirming bodies. The presentation must be done no later than
two months prior to the First IETF (approx. January 1). [0] two months prior to the First IETF (approx. January 1). [0]
15. The confirming bodies have one month to deliberate and, in 15. The confirming bodies have one month to deliberate and, in
communication with the nominating committee, accept or reject communication with the NomCom, accept or reject candidates. [4]
candidates. [4]
16. The Chair notifies and advises unsuccessful nominees that they 16. The Chair notifies and advises unsuccessful nominees that they
have not been selected. [1] have not been selected. [1]
17. The Chair announces the confirmed candidates. The announcement 17. The Chair announces the confirmed candidates. The announcement
must be done no later than one month prior to the First IETF must be done no later than one month prior to the First IETF
(approx. February 1). [4] (approx. February 1). [4]
Appendix E. Acknowledgments Appendix E. Acknowledgments
A great deal of work went into the RFCs that preceded this one. The A great deal of work went into the RFCs that preceded this one. The
2014 nominating committee and this editor would like to thank all of 2014 NomCom and this editor would like to thank all of them once
them once again for the time and energy it took to get us to where we again for the time and energy it took to get us to where we are now.
are now. In no particular order, we acknowledge: In no particular order, we acknowledge:
Jeff Case Fred Baker John Curran Jeff Case Fred Baker John Curran
Guy Almes Geoff Huston Mike St. Johns Guy Almes Geoff Huston Mike St. Johns
Donald Eastlake Avri Doria Bernard Adoba Donald Eastlake Avri Doria Bernard Adoba
Ted T'so Phil Roberts Jim Galvin Ted T'so Phil Roberts Jim Galvin
Harald Alvestrand Leslie Daigle Joel Halpern Harald Alvestrand Leslie Daigle Joel Halpern
Thomas Narten Spencer Dawkins Barry Leiba Thomas Narten Spencer Dawkins Barry Leiba
Lars Eggert Ross Callon Brian Carpenter Lars Eggert Ross Callon Brian Carpenter
Robert Elz Bernie Hoeneisen John Klensin Robert Elz Bernie Hoeneisen John Klensin
Danny McPherson S. Moonesamy Scott Bradner Danny McPherson S. Moonesamy Scott Bradner
Ralph Droms Pekka Savola Ralph Droms Pekka Savola
Allison Mankin and Russ White provided early reviews and feedback Allison Mankin and Russ White provided early reviews and feedback
about this document. about this document.
Jari Arkko was very helpful by independently verifying that the Jari Arkko was very helpful by independently verifying that the
previous text from all the merged documents was marshaled correctly previous text from all the merged documents was marshaled correctly
into this one, and Adrian Farrel and Brian Carpenter caught the nits into this one, and Adrian Farrel and Brian Carpenter caught the nits
that fell through the cracks. that fell through the cracks.
Appendix F. Change log [RFC Editor: Please remove]
draft-ietf-iasa2-rfc74337bis-01, 2018-October-16:
* Modified the Advice and Consent model to enable IESG, IAB, and
IETF LLC to communicate directly with the NomCom rather than
via the Managing Director, IETF Secretariat.
* Updated member removal text to reflect the new LLC rules, which
enables removal via the LLC or the IETF recall process, except
for the ISOC-appointed director.
* Removed discussion text from the volunteer eligibility section.
This means that IETF LLC employees and contractors cannot
volunteer for the NomCom but does not extend that prohibition
to ISOC employees and contractors.
* Updated the document to clarify that there are members of the
IAB and IESG, trustees of the IETF Trust, and directors of the
IETF LLC.
* Removed ISOC Board of Trustees members from the definition of
"sitting members" because it doesn't apply.
* Updated document to also include procedures for the NomCom
appointed IETF Trust trustees.
* Revised Abstract and Introduction to provide current context.
* Changed "nominating committee" to "NomCom" throughout the
document because it is what most use to describe the IETF
Nominating Committee.
* Added an no-actions IANA Considerations Section.
* Editorial changes.
draft-ietf-iasa2-rfc74337bis-00, 2018-October-12:
Initial bis draft, Changes include:
* Changed all mentions of the Internet Administrative Oversight
committee (IAOC), and replaced it with the appropriate
references to the IETF Administration LLC (IETF LLC). This
included making changes on an as needed basis to some aspects
of the process for the IETF LLC, in accordance with IASA2.
* Revised definition of IETF Executive Director, and added
definition of "Managing Director, IETF Secretariat". Changed
text to "Managing Director, IETF Secretariat" where
appropriate.
* Added references to appropriate IASA2 documents.
* Corrected a few grammatical errors.
Authors' Addresses Authors' Addresses
Murray S. Kucherawy (editor) Murray S. Kucherawy (editor)
270 Upland Drive 270 Upland Drive
San Francisco, CA 94127 San Francisco, CA 94127
United States United States
Email: superuser@gmail.com Email: superuser@gmail.com
Robert M. Hinden (editor) Robert M. Hinden (editor)
Check Point Software Check Point Software
San Carlos, CA San Carlos, CA
USA USA
Email: bob.hinden@gmail.com Email: bob.hinden@gmail.com
Jason Livingood (editor) Jason Livingood (editor)
Comcast Comcast
Philadelphia, PA Philadelphia, PA
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