draft-ietf-iasa2-rfc7437bis-01.txt   draft-ietf-iasa2-rfc7437bis-02.txt 
Network Working Group M. Kucherawy, Ed. Network Working Group M. Kucherawy, Ed.
Internet-Draft Internet-Draft
Obsoletes: 7437 (if approved) R. Hinden, Ed. Obsoletes: 7437 (if approved) R. Hinden, Ed.
Intended status: Best Current Practice Check Point Software Intended status: Best Current Practice Check Point Software
Expires: April 21, 2019 J. Livingood, Ed. Expires: April 22, 2019 J. Livingood, Ed.
Comcast Comcast
October 18, 2018 October 19, 2018
IAB, IESG, and IETF LLC Selection, Confirmation, and Recall Process: IAB, IESG, and IETF LLC Selection, Confirmation, and Recall Process:
Operation of the Nominating and Recall Committees Operation of the IETF Nominating and Recall Committees
draft-ietf-iasa2-rfc7437bis-01 draft-ietf-iasa2-rfc7437bis-02
Abstract Abstract
The process by which the members of the IAB and IESG, some trustees The process by which the members of the IAB and IESG, some Trustees
of the IETF Trust, and some directors of the IETF LLC are selected, of the IETF Trust, and some Directors of the IETF LLC are selected,
confirmed, and recalled is specified in this document. This document confirmed, and recalled is specified in this document. This document
based on RFC3777 and RFC7437 and has been updated to reflect the based on RFC3777 and RFC7437 and has been updated to reflect the
changes introduced by IASA 2.0. changes introduced by IASA 2.0.
This document obsoletes RFC7437. This document obsoletes RFC7437.
Status of This Memo Status of This Memo
This Internet-Draft is submitted in full conformance with the This Internet-Draft is submitted in full conformance with the
provisions of BCP 78 and BCP 79. provisions of BCP 78 and BCP 79.
Internet-Drafts are working documents of the Internet Engineering Internet-Drafts are working documents of the Internet Engineering
Task Force (IETF). Note that other groups may also distribute Task Force (IETF). Note that other groups may also distribute
working documents as Internet-Drafts. The list of current Internet- working documents as Internet-Drafts. The list of current Internet-
Drafts is at http://datatracker.ietf.org/drafts/current/. Drafts is at https://datatracker.ietf.org/drafts/current/.
Internet-Drafts are draft documents valid for a maximum of six months Internet-Drafts are draft documents valid for a maximum of six months
and may be updated, replaced, or obsoleted by other documents at any and may be updated, replaced, or obsoleted by other documents at any
time. It is inappropriate to use Internet-Drafts as reference time. It is inappropriate to use Internet-Drafts as reference
material or to cite them other than as "work in progress." material or to cite them other than as "work in progress."
This Internet-Draft will expire on April 21, 2019. This Internet-Draft will expire on April 22, 2019.
Copyright Notice Copyright Notice
Copyright (c) 2018 IETF Trust and the persons identified as the Copyright (c) 2018 IETF Trust and the persons identified as the
document authors. All rights reserved. document authors. All rights reserved.
This document is subject to BCP 78 and the IETF Trust's Legal This document is subject to BCP 78 and the IETF Trust's Legal
Provisions Relating to IETF Documents Provisions Relating to IETF Documents
(http://trustee.ietf.org/license-info) in effect on the date of (https://trustee.ietf.org/license-info) in effect on the date of
publication of this document. Please review these documents publication of this document. Please review these documents
carefully, as they describe your rights and restrictions with respect carefully, as they describe your rights and restrictions with respect
to this document. Code Components extracted from this document must to this document. Code Components extracted from this document must
include Simplified BSD License text as described in Section 4.e of include Simplified BSD License text as described in Section 4.e of
the Trust Legal Provisions and are provided without warranty as the Trust Legal Provisions and are provided without warranty as
described in the Simplified BSD License. described in the Simplified BSD License.
Table of Contents Table of Contents
1. Introduction . . . . . . . . . . . . . . . . . . . . . . . . 3 1. Introduction . . . . . . . . . . . . . . . . . . . . . . . . 3
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9. Security Considerations . . . . . . . . . . . . . . . . . . . 31 9. Security Considerations . . . . . . . . . . . . . . . . . . . 31
10. References . . . . . . . . . . . . . . . . . . . . . . . . . 32 10. References . . . . . . . . . . . . . . . . . . . . . . . . . 32
10.1. Normative References . . . . . . . . . . . . . . . . . . 32 10.1. Normative References . . . . . . . . . . . . . . . . . . 32
10.2. Informative References . . . . . . . . . . . . . . . . . 32 10.2. Informative References . . . . . . . . . . . . . . . . . 32
Appendix A. Changes Since RFC 3777 . . . . . . . . . . . . . . . 33 Appendix A. Changes Since RFC 3777 . . . . . . . . . . . . . . . 33
Appendix B. Changes Since RFC 7437 . . . . . . . . . . . . . . . 33 Appendix B. Changes Since RFC 7437 . . . . . . . . . . . . . . . 33
Appendix C. Oral Tradition . . . . . . . . . . . . . . . . . . . 34 Appendix C. Oral Tradition . . . . . . . . . . . . . . . . . . . 34
Appendix D. Nominating Committee Timeline . . . . . . . . . . . 34 Appendix D. Nominating Committee Timeline . . . . . . . . . . . 34
Appendix E. Acknowledgments . . . . . . . . . . . . . . . . . . 37 Appendix E. Acknowledgments . . . . . . . . . . . . . . . . . . 37
Appendix F. Change log [RFC Editor: Please remove] . . . . . . . 37 Appendix F. Change log [RFC Editor: Please remove] . . . . . . . 37
Authors' Addresses . . . . . . . . . . . . . . . . . . . . . . . 38 Authors' Addresses . . . . . . . . . . . . . . . . . . . . . . . 39
1. Introduction 1. Introduction
This document is a revision of [RFC7437] that updates it to be This document is a revision of [RFC7437] that updates it to be
consistent with the IASA 2.0 changes. RFC7437 was based on [RFC3777] consistent with the IASA 2.0 changes. RFC 7437 was based on
that consolidated and updated other RFCs that updated that document [RFC3777] that consolidated and updated other RFCs that updated that
into a single specification. The result is a complete specification document into a single specification. The result is a complete
of the process by which members of the Internet Architecture Board specification of the process by which members of the Internet
(IAB) and Internet Engineering Steering Group (IESG), some trustees Architecture Board (IAB) and Internet Engineering Steering Group
of the IETF Trust, and some directors of the IETF Administration LLC (IESG), some Trustees of the IETF Trust, and some Directors of the
(IETF LLC), are selected, confirmed, and recalled. IETF Administration LLC (IETF LLC), are selected, confirmed, and
recalled.
Section 2 of [I-D.ietf-iasa2-trust-update] provides further details Section 2 of [I-D.ietf-iasa2-trust-update] provides further details
about the IETF Trust trustees positions that are filled by the IETF about the IETF Trust Trustees positions that are filled by the IETF
Nominating Committee (NomCom). Nominating Committee (NomCom).
Section 4 of [I-D.ietf-iasa2-struct] provides further details about Section 4 of [I-D.ietf-iasa2-struct] provides further details about
the IETF LLC Board Director positions that are filled by the NomCom. the IETF LLC Board Director positions that are filled by the NomCom.
The following two assumptions continue to be true of this The following two assumptions continue to be true of this
specification: specification:
1. The Internet Research Task Force (IRTF) and Internet Research 1. The Internet Research Task Force (IRTF) and Internet Research
Steering Group (IRSG) are not a part of the process described Steering Group (IRSG) are not a part of the process described
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The next section lists the words and phrases commonly used throughout The next section lists the words and phrases commonly used throughout
this document with their intended meaning. this document with their intended meaning.
The majority of this document is divided into four major topics as The majority of this document is divided into four major topics as
follows: follows:
General: This is a set of rules and constraints that apply to the General: This is a set of rules and constraints that apply to the
selection and confirmation process as a whole. selection and confirmation process as a whole.
Nominating Committee Selection: This is the process by which the Nominating Committee Selection: This is the process by which the
volunteers who will serve on the committee are selected. volunteers who will serve on the NomCom are selected.
Nominating Committee Operation: This is the set of principles, Nominating Committee Operation: This is the set of principles,
rules, and constraints that guide the activities of the NomCom, rules, and constraints that guide the activities of the NomCom,
including the confirmation process. including the confirmation process.
Member, Trustee, and Director Recall: This is the process by which Member, Trustee, and Director Recall: This is the process by which
the behavior of a sitting member of the IESG, or IAB, IETF Trust the behavior of a sitting member of the IESG, or IAB, IETF Trust
Trustee, or IETF LLC Director may be questioned, perhaps resulting Trustee, or IETF LLC Director may be questioned, perhaps resulting
in the removal of the sitting member. See Section 2 for a in the removal of the sitting member. See Section 2 for a
description of what a sitting member means for each of these description of what a sitting member means for each of these
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A final section describes how this document differs from [RFC3777] A final section describes how this document differs from [RFC3777]
and [RFC7437]. and [RFC7437].
An appendix of useful facts and practices collected from previous An appendix of useful facts and practices collected from previous
NomComs is also included. NomComs is also included.
This document updates the IAB, IESG, and IAOC Selection, This document updates the IAB, IESG, and IAOC Selection,
Confirmation, and Recall Process to be aligned with IASA 2.0 Model Confirmation, and Recall Process to be aligned with IASA 2.0 Model
[I-D.ietf-iasa2-struct] that creates a IETF Administration Limited [I-D.ietf-iasa2-struct] that creates a IETF Administration Limited
Liability Company ("LLC") managed by a board of directors ("LLC Liability Company ("IETF LLC") managed by a Board of Directors ("LLC
Board"). This document obsoletes [RFC7437]. Board"). This document obsoletes [RFC7437].
2. Definitions 2. Definitions
The following words and phrases are commonly used throughout this The following words and phrases are commonly used throughout this
document. They are listed here with their intended meaning for the document. They are listed here with their intended meaning for the
convenience of the reader. convenience of the reader.
Candidate: A nomine who has been selected to be considered for Candidate: A nominee who has been selected to be considered for
confirmation by a confirming body. confirmation by a confirming body.
Confirmed Candidate: A candidate that has been reviewed and approved Confirmed Candidate: A candidate that has been reviewed and approved
by a confirming body. by a confirming body.
Nominating Committee Term: The term begins when its members are Nominating Committee Term: The term begins when its members are
officially announced, which is expected to be prior to the Third officially announced, which is expected to be prior to the Third
IETF to ensure it is fully operational at the Third IETF. The IETF to ensure it is fully operational at the Third IETF. The
term ends at the Third IETF (not three meetings) after the next term ends at the Third IETF (not three meetings) after the next
NomCom's term begins. NomCom's term begins.
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operation of the IETF's administrative functions. (See operation of the IETF's administrative functions. (See
Section 4.4 of [I-D.ietf-iasa2-struct]). Note: This was Section 4.4 of [I-D.ietf-iasa2-struct]). Note: This was
previously the name of the IETF Secretariat position that is now previously the name of the IETF Secretariat position that is now
called the "Managing Director, IETF Secretariat". called the "Managing Director, IETF Secretariat".
Managing Director, IETF Secretariat: The person charged with Managing Director, IETF Secretariat: The person charged with
operation of the IETF Secretariat function. (See Section 2 of operation of the IETF Secretariat function. (See Section 2 of
[RFC3710]). [RFC3710]).
Nominee: A person who is being or has been considered for one or Nominee: A person who is being or has been considered for one or
more open positions of the IESG, IAB, IETF Trust trustee or IETF more open positions of the IESG, IAB, IETF Trust Trustee or IETF
LLC. LLC.
Sitting Member: A person who is currently serving as a member of the Sitting Member: A person who is currently serving as a member of the
IESG or IAB. IESG or IAB.
Sitting Director: A person who is currently serving as a Director of Sitting Director: A person who is currently serving as a Director of
the IETF LLC. the IETF LLC.
Sitting IETF Trust trustee: A person who is currently serving as a Sitting IETF Trust Trustee: A person who is currently serving as a
Trustee of the IETF Trust. Trustee of the IETF Trust.
3. General 3. General
The following set of rules apply to the process as a whole. If The following set of rules apply to the process as a whole. If
necessary, a paragraph discussing the interpretation of each rule is necessary, a paragraph discussing the interpretation of each rule is
included. included.
3.1. Completion Due 3.1. Completion Due
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nominated. nominated.
3.3. Positions To Be Reviewed 3.3. Positions To Be Reviewed
Approximately one-half of each of the then current IESG and IAB Approximately one-half of each of the then current IESG and IAB
positions, and one IETF Trust and IETF LLC position, is selected to positions, and one IETF Trust and IETF LLC position, is selected to
be reviewed each year. be reviewed each year.
The intent of this rule is to ensure the review of approximately one- The intent of this rule is to ensure the review of approximately one-
half of each of the IESG and IAB sitting members, one of the three half of each of the IESG and IAB sitting members, one of the three
NomCom nominated IETF LLC director positions, and one of the three NomCom nominated IETF LLC Director positions, and one of the three
nominated IETF Trust trustee positions, each year. It is recognized nominated IETF Trust Trustee positions, each year. It is recognized
that circumstances may exist that will require the NomCom to review that circumstances may exist that will require the NomCom to review
more or less than the usual number of positions, e.g., if the IESG, more or less than the usual number of positions, e.g., if the IESG,
IAB, IETF Trust, or IETF LLC have reorganized prior to this process IAB, IETF Trust, or IETF LLC have reorganized prior to this process
and created new positions, if there are an odd number of current and created new positions, if there are an odd number of current
positions, or if a member or director unexpectedly resigns. positions, or if a member or Director unexpectedly resigns.
3.4. Term Lengths 3.4. Term Lengths
Confirmed IESG and IAB candidates are expected to serve at least a Confirmed IESG and IAB candidates are expected to serve at least a
two-year term. The intent of this rule is to ensure that members of two-year term. The intent of this rule is to ensure that members of
the IESG and IAB serve the number of years that best facilitates the the IESG and IAB serve the number of years that best facilitates the
review of one-half of the members each year. review of one-half of the members each year.
Confirmed IETF LLC director candidates are expected to serve at least Confirmed IETF LLC Director candidates are expected to serve at least
a three-year term, except if a nominating or selection body decides a three-year term, except if a nominating or selection body decides
to use a shorter term to allow for initial staggered appointments. to use a shorter term to allow for initial staggered appointments.
Please refer to Sections 4.9, 4.10, and 4.11 of Please refer to Sections 4.9, 4.10, and 4.11 of
[I-D.ietf-iasa2-struct] for additional guidance on terms length and [I-D.ietf-iasa2-struct] for additional guidance on terms length and
term limits for the IETF LLC. term limits for the IETF LLC.
Confirmed IETF Trust trustee candidates are expected to serve at Confirmed IETF Trust Trustee candidates are expected to serve at
least a three-year term, except if a nominating or selection body least a three-year term, except if a nominating or selection body
decides to use a shorter term to allow for initial staggered decides to use a shorter term to allow for initial staggered
appointments. Please refer to Section 2. of appointments. Please refer to Section 2. of
[I-D.ietf-iasa2-trust-update] for additional guidance on terms length [I-D.ietf-iasa2-trust-update] for additional guidance on terms length
and term limits for the IETF Trust. and term limits for the IETF Trust.
The term of a confirmed candidate selected according to the mid-term The term of a confirmed candidate selected according to the mid-term
vacancy rules may be less than a full term (two years for IESG and vacancy rules may be less than a full term (two years for IESG and
IAB, three years for the IETF Trust and IETF LLC), as stated IAB, three years for the IETF Trust and IETF LLC), as stated
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It is consistent with this rule for the NomCom to choose one or more It is consistent with this rule for the NomCom to choose one or more
of the currently open positions to which it may assign a term of not of the currently open positions to which it may assign a term of not
more than three years in order to ensure the ideal application of more than three years in order to ensure the ideal application of
this rule in the future. this rule in the future.
It is consistent with this rule for the NomCom to choose one or more It is consistent with this rule for the NomCom to choose one or more
of the currently open positions that share responsibilities with of the currently open positions that share responsibilities with
other positions (both those being reviewed and those sitting) to other positions (both those being reviewed and those sitting) to
which it may assign a term of not more than three years to ensure which it may assign a term of not more than three years to ensure
that all such members or directors will not be reviewed at the same that all such members or Directors will not be reviewed at the same
time. time.
All sitting member terms end during the First IETF meeting All sitting member terms end during the First IETF meeting
corresponding to the end of the term for which they were confirmed. corresponding to the end of the term for which they were confirmed.
All confirmed candidate terms begin during the First IETF meeting All confirmed candidate terms begin during the First IETF meeting
corresponding to the beginning of the term for which they were corresponding to the beginning of the term for which they were
confirmed. confirmed.
For confirmed candidates of the IESG, the terms begin no later than For confirmed candidates of the IESG, the terms begin no later than
when the currently sitting members' terms end on the last day of the when the currently sitting members' terms end on the last day of the
meeting. A term may begin or end no sooner than the first day of the meeting. A term may begin or end no sooner than the first day of the
meeting and no later than the last day of the meeting as determined meeting and no later than the last day of the meeting as determined
by the mutual agreement of the currently sitting member and the by the mutual agreement of the currently sitting member and the
confirmed candidate. A confirmed candidate's term may overlap the confirmed candidate. A confirmed candidate's term may overlap the
sitting member's term during the meeting as determined by their sitting member's term during the meeting as determined by their
mutual agreement. mutual agreement.
For confirmed candidates of the IAB, the terms overlap with the terms For confirmed candidates of the IAB, the terms overlap with the terms
of the sitting members for the entire week of the meeting. of the sitting members for the entire week of the meeting.
For confirmed trustee candidates of the IETF Trust, the term begins For confirmed Trustee candidates of the IETF Trust, the term begins
at the next IETF Trust or as dictated by the policies and procedures at the next IETF Trust or as dictated by the policies and procedures
of the IETF Trust. of the IETF Trust.
For confirmed director candidates of the IETF LLC, the term begins at For confirmed Director candidates of the IETF LLC, the term begins at
the next appropriate IETF LLC Board meeting or as dictated by the the next appropriate IETF LLC Board meeting or as dictated by the
policies and procedures of the IETF LLC. policies and procedures of the IETF LLC.
For candidates confirmed under the mid-term vacancy rules, the term For candidates confirmed under the mid-term vacancy rules, the term
begins as soon as possible after the confirmation. begins as soon as possible after the confirmation.
3.5. Mid-term Vacancies 3.5. Mid-term Vacancies
Mid-term vacancies are filled by the same rules as documented here Mid-term vacancies are filled by the same rules as documented here
with four qualifications, namely: with four qualifications, namely:
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3.7.3. Candidate Review 3.7.3. Candidate Review
The confirming bodies review their respective candidates, they may at The confirming bodies review their respective candidates, they may at
their discretion communicate with the NomCom, and then consent to their discretion communicate with the NomCom, and then consent to
some, all, or none of the candidates. some, all, or none of the candidates.
The sitting IAB members review the IESG candidates. The sitting IAB members review the IESG candidates.
The Internet Society Board of Trustees reviews the IAB candidates. The Internet Society Board of Trustees reviews the IAB candidates.
The sitting IESG members review the IETF Trust trustee Candidates. The sitting IESG members review the IETF Trust Trustee Candidates.
The IETF LLC candidate is reviewed as specified in The IETF LLC candidate is reviewed as specified in
[I-D.ietf-iasa2-struct]. [I-D.ietf-iasa2-struct].
The confirming bodies conduct their review using all information and The confirming bodies conduct their review using all information and
any means acceptable to them, including but not limited to the any means acceptable to them, including but not limited to the
supporting information provided by the NomCom, information known supporting information provided by the NomCom, information known
personally to members of the confirming bodies and shared within the personally to members of the confirming bodies and shared within the
confirming body, the results of interactions within the confirming confirming body, the results of interactions within the confirming
bodies, and the confirming bodies' interpretation of what is in the bodies, and the confirming bodies' interpretation of what is in the
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candidate that is not confirmed under that rule is considered to be candidate that is not confirmed under that rule is considered to be
rejected. rejected.
The confirming body must make its decision within a reasonable time The confirming body must make its decision within a reasonable time
frame. The results from the confirming body must be reported frame. The results from the confirming body must be reported
promptly to the NomCom. promptly to the NomCom.
3.8. Sitting Members and Directors 3.8. Sitting Members and Directors
The following rules apply to nominees and candidates who are The following rules apply to nominees and candidates who are
currently sitting members of the IESG or IAB, or IETF LLC directors currently sitting members of the IESG or IAB, or IETF LLC Directors
and who are not sitting in an open position being filled by the and who are not sitting in an open position being filled by the
NomCom. NomCom.
The confirmation of a candidate to an open position does not The confirmation of a candidate to an open position does not
automatically create a vacancy in the IESG, IAB, or IETF LLC position automatically create a vacancy in the IESG, IAB, or IETF LLC position
currently occupied by the candidate. The mid-term vacancy can not currently occupied by the candidate. The mid-term vacancy cannot
exist until, first, the candidate formally resigns from the current exist until, first, the candidate formally resigns from the current
position and, second, the body with the vacancy formally decides for position and, second, the body with the vacancy formally decides for
itself that it wants the NomCom to fill the mid-term vacancy itself that it wants the NomCom to fill the mid-term vacancy
according to the rules for a mid-term vacancy documented elsewhere in according to the rules for a mid-term vacancy documented elsewhere in
this document. this document.
The resignation should be effective as of when the term of the new The resignation should be effective as of when the term of the new
position begins. The resignation may remain confidential to the position begins. The resignation may remain confidential to the
IESG, IAB, IETF LLC, and NomCom until the confirmed candidate is IESG, IAB, IETF LLC, and NomCom until the confirmed candidate is
announced for the new position. The process, according to rules set announced for the new position. The process, according to rules set
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the NomCom regarding the operation, responsibility, and composition the NomCom regarding the operation, responsibility, and composition
of their respective bodies. of their respective bodies.
Liaisons are expected to convey questions from the committee to their Liaisons are expected to convey questions from the committee to their
respective organizations and responses to those questions to the respective organizations and responses to those questions to the
committee, as requested by the committee. committee, as requested by the committee.
Liaisons from the IESG, IAB, and Internet Society Board of Trustees Liaisons from the IESG, IAB, and Internet Society Board of Trustees
(if one was appointed) are expected to review the operation and (if one was appointed) are expected to review the operation and
executing process of the NomCom and to report any concerns or issues executing process of the NomCom and to report any concerns or issues
to the Chair of the NomCom immediately. If they can not resolve the to the Chair of the NomCom immediately. If they cannot resolve the
issue between themselves, liaisons must report it according to the issue between themselves, liaisons must report it according to the
dispute resolution process stated elsewhere in this document. dispute resolution process stated elsewhere in this document.
Liaisons from confirming bodies are expected to assist the committee Liaisons from confirming bodies are expected to assist the committee
in preparing the testimony it is required to provide with its in preparing the testimony it is required to provide with its
candidates. candidates.
Liaisons may have other NomCom responsibilities as required by their Liaisons may have other NomCom responsibilities as required by their
respective organizations or requested by the NomCom, except that such respective organizations or requested by the NomCom, except that such
responsibilities may not conflict with any other provisions of this responsibilities may not conflict with any other provisions of this
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Advisors do not vote on the selection of candidates. Advisors do not vote on the selection of candidates.
4.10. Past Chair 4.10. Past Chair
The Chair of the prior year's NomCom serves as an advisor to the The Chair of the prior year's NomCom serves as an advisor to the
current committee. current committee.
The prior year's Chair is expected to review the actions and The prior year's Chair is expected to review the actions and
activities of the current Chair and to report any concerns or issues activities of the current Chair and to report any concerns or issues
to the NomCom Chair immediately. If they can not resolve the issue to the NomCom Chair immediately. If they cannot resolve the issue
between themselves, the prior year's Chair must report it according between themselves, the prior year's Chair must report it according
to the dispute resolution process stated elsewhere in this document. to the dispute resolution process stated elsewhere in this document.
The prior year's Chair may select a designee from a pool composed of The prior year's Chair may select a designee from a pool composed of
the voting volunteers of the prior year's committee and all prior the voting volunteers of the prior year's committee and all prior
Chairs if the Chair is unavailable. If the prior year's Chair is Chairs if the Chair is unavailable. If the prior year's Chair is
unavailable or is unable or unwilling to make such a designation in a unavailable or is unable or unwilling to make such a designation in a
timely fashion, the Chair of the current year's committee may select timely fashion, the Chair of the current year's committee may select
a designee in consultation with the Internet Society President. a designee in consultation with the Internet Society President.
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Chair is defined elsewhere in this document. Chair is defined elsewhere in this document.
There are a variety of ordinary circumstances that may arise that There are a variety of ordinary circumstances that may arise that
could result in one or more members of the committee being could result in one or more members of the committee being
unavailable to complete their assigned duties, for example, health unavailable to complete their assigned duties, for example, health
concerns, family issues, or a change of priorities at work. A concerns, family issues, or a change of priorities at work. A
committee member may choose to resign for unspecified personal committee member may choose to resign for unspecified personal
reasons. In addition, the committee may not function well as a group reasons. In addition, the committee may not function well as a group
because a member may be disruptive or otherwise uncooperative. because a member may be disruptive or otherwise uncooperative.
Regardless of the circumstances, if individual committee members can Regardless of the circumstances, if individual committee members
not work out their differences between themselves, the entire cannot work out their differences between themselves, the entire
committee may be called upon to discuss and review the circumstances. committee may be called upon to discuss and review the circumstances.
If a resolution is not forthcoming, a vote may be conducted. A If a resolution is not forthcoming, a vote may be conducted. A
member may be recalled if at least a quorum of all committee members member may be recalled if at least a quorum of all committee members
agree, including the vote of the member being recalled. agree, including the vote of the member being recalled.
If a liaison member is recalled, the committee must notify the If a liaison member is recalled, the committee must notify the
affected organization and must allow a reasonable amount of time for affected organization and must allow a reasonable amount of time for
a replacement to be identified by the organization before proceeding. a replacement to be identified by the organization before proceeding.
If an advisor member other than the prior year's Chair is recalled, If an advisor member other than the prior year's Chair is recalled,
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Only the prior year's Chair may request the recall of the current Only the prior year's Chair may request the recall of the current
Chair. Chair.
It is the responsibility of the prior year's Chair to ensure the It is the responsibility of the prior year's Chair to ensure the
current Chair completes the assigned tasks in a manner consistent current Chair completes the assigned tasks in a manner consistent
with this document and in the best interests of the IETF community. with this document and in the best interests of the IETF community.
Any member of the committee who has an issue or concern regarding the Any member of the committee who has an issue or concern regarding the
Chair should report it to the prior year's Chair immediately. The Chair should report it to the prior year's Chair immediately. The
prior year's Chair is expected to report it to the Chair immediately. prior year's Chair is expected to report it to the Chair immediately.
If they can not resolve the issue between themselves, the prior If they cannot resolve the issue between themselves, the prior year's
year's Chair must report it according to the dispute resolution Chair must report it according to the dispute resolution process
process stated elsewhere in this document. stated elsewhere in this document.
5.9. Deliberations 5.9. Deliberations
All members of the NomCom may participate in all deliberations. All members of the NomCom may participate in all deliberations.
The emphasis of this rule is that no member can be explicitly The emphasis of this rule is that no member can be explicitly
excluded from any deliberation. However, a member may individually excluded from any deliberation. However, a member may individually
choose not to participate in a deliberation. choose not to participate in a deliberation.
5.10. Call for Nominees 5.10. Call for Nominees
skipping to change at page 26, line 38 skipping to change at page 26, line 38
the open positions matches its understanding of the qualifications the open positions matches its understanding of the qualifications
desired by the IETF community. desired by the IETF community.
The consultations are permitted to include names of nominees, if all The consultations are permitted to include names of nominees, if all
parties to the consultation agree to observe the same confidentiality parties to the consultation agree to observe the same confidentiality
rules as the NomCom itself, or the names are public as discussed in rules as the NomCom itself, or the names are public as discussed in
Section 3.6. Feedback on individual nominees should always be Section 3.6. Feedback on individual nominees should always be
confidential. confidential.
A broad base of the community should include the existing members of A broad base of the community should include the existing members of
the IESG and IAB, and IETF LLC directors, especially sitting members the IESG and IAB, and IETF LLC Directors, especially sitting members
who share responsibilities with open positions, e.g., co-Area who share responsibilities with open positions, e.g., co-Area
Directors, and working group chairs, especially those in the areas Directors, and working group chairs, especially those in the areas
with open positions. with open positions.
Only voting volunteer members vote to select candidates. Only voting volunteer members vote to select candidates.
5.13. Consent to Nomination 5.13. Consent to Nomination
Nominees should be advised that they are being considered and must Nominees should be advised that they are being considered and must
consent to their nomination prior to being chosen as candidates. consent to their nomination prior to being chosen as candidates.
skipping to change at page 28, line 40 skipping to change at page 28, line 40
6. Dispute Resolution Process 6. Dispute Resolution Process
The dispute resolution process described here is to be used as The dispute resolution process described here is to be used as
indicated elsewhere in this document. Its applicability in other indicated elsewhere in this document. Its applicability in other
circumstances is beyond the scope of this document. circumstances is beyond the scope of this document.
The NomCom operates under a strict rule of confidentiality. For this The NomCom operates under a strict rule of confidentiality. For this
reason, when process issues arise, it is best to make every reason, when process issues arise, it is best to make every
reasonable effort to resolve them within the committee. However, reasonable effort to resolve them within the committee. However,
when circumstances do not permit this or no resolution is when circumstances do not permit this, or no resolution is
forthcoming, the process described here is to be used. forthcoming, the process described here is to be used.
The following rules apply to the process. The following rules apply to the process.
1. The results of this process are final and binding. There is no 1. The results of this process are final and binding. There is no
appeal. appeal.
2. The process begins with the submission of a request as described 2. The process begins with the submission of a request as described
below to the Internet Society President. below to the Internet Society President.
skipping to change at page 30, line 7 skipping to change at page 30, line 7
7. The Chair includes the dispute report when reporting on the 7. The Chair includes the dispute report when reporting on the
activities of the NomCom to the IETF community. activities of the NomCom to the IETF community.
7. Member, Trustee, and Director Recall 7. Member, Trustee, and Director Recall
The following rules apply to the recall process. If necessary, a The following rules apply to the recall process. If necessary, a
paragraph discussing the interpretation of each rule is included. paragraph discussing the interpretation of each rule is included.
7.1. IETF LLC Director Removal 7.1. IETF LLC Director Removal
As described in Section 4.12 of [I-D.ietf-iasa2-struct], directors of As described in Section 4.12 of [I-D.ietf-iasa2-struct], Directors of
the IETF LLC Board may be removed with or without cause by the IETF the IETF LLC Board may be removed with or without cause by the IETF
LLC Board itself. In addition, this IETF recall process can also be LLC Board itself. In addition, this IETF recall process can also be
used to remove or recall an IETF LLC director, except for the used to remove or recall an IETF LLC Director, except for the
director appointed by the Internet Society. Director appointed by the Internet Society.
7.2. IESG and IAB Member and IETF Trust Trustee Recall 7.2. IESG and IAB Member and IETF Trust Trustee Recall
7.2.1. Petition 7.2.1. Petition
At any time, at least 20 members of the IETF community, who are At any time, at least 20 members of the IETF community, who are
qualified to be voting members of a NomCom, may request by signed qualified to be voting members of a NomCom, may request by signed
petition (email is acceptable) to the Internet Society President the petition (email is acceptable) to the Internet Society President the
recall of any sitting IESG or IAB member, or NomCom appointed IETF recall of any sitting IESG or IAB member, or NomCom appointed IETF
Trust trustee. Trust Trustee.
All individual and collective qualifications of NomCom eligibility All individual and collective qualifications of NomCom eligibility
are applicable, including that no more than two signatories may have are applicable, including that no more than two signatories may have
the same primary affiliation. the same primary affiliation.
Each signature must include a full name, email address, and primary Each signature must include a full name, email address, and primary
company or organization affiliation. company or organization affiliation.
The IETF Secretariat is responsible for confirming that each The IETF Secretariat is responsible for confirming that each
signatory is qualified to be a voting member of a NomCom. A valid signatory is qualified to be a voting member of a NomCom. A valid
skipping to change at page 32, line 22 skipping to change at page 32, line 22
Haberman, B., Hall, J., and J. Livingood, "Record of Haberman, B., Hall, J., and J. Livingood, "Record of
Proposed Structure of the IETF Administrative Support Proposed Structure of the IETF Administrative Support
Activity (IASA), Version 2.0", draft-ietf-iasa2-struct-06 Activity (IASA), Version 2.0", draft-ietf-iasa2-struct-06
(work in progress), September 2018. (work in progress), September 2018.
[I-D.ietf-iasa2-trust-update] [I-D.ietf-iasa2-trust-update]
Arkko, J. and T. Hardie, "Update to the Process for Arkko, J. and T. Hardie, "Update to the Process for
Selection of Trustees for the IETF Trust", draft-ietf- Selection of Trustees for the IETF Trust", draft-ietf-
iasa2-trust-update-02 (work in progress), October 2018. iasa2-trust-update-02 (work in progress), October 2018.
[RFC3710] Alvestrand, H., "An IESG charter", RFC 3710, DOI 10.17487/ [RFC3710] Alvestrand, H., "An IESG charter", RFC 3710,
RFC3710, February 2004, <https://www.rfc-editor.org/info/ DOI 10.17487/RFC3710, February 2004,
rfc3710>. <https://www.rfc-editor.org/info/rfc3710>.
[RFC3777] Galvin, J., Ed., "IAB and IESG Selection, Confirmation, [RFC3777] Galvin, J., Ed., "IAB and IESG Selection, Confirmation,
and Recall Process: Operation of the Nominating and Recall and Recall Process: Operation of the Nominating and Recall
Committees", RFC 3777, DOI 10.17487/RFC3777, June 2004, Committees", RFC 3777, DOI 10.17487/RFC3777, June 2004,
<https://www.rfc-editor.org/info/rfc3777>. <https://www.rfc-editor.org/info/rfc3777>.
[RFC7437] Kucherawy, M., Ed., "IAB, IESG, and IAOC Selection, [RFC7437] Kucherawy, M., Ed., "IAB, IESG, and IAOC Selection,
Confirmation, and Recall Process: Operation of the Confirmation, and Recall Process: Operation of the
Nominating and Recall Committees", BCP 10, RFC 7437, DOI Nominating and Recall Committees", BCP 10, RFC 7437,
10.17487/RFC7437, January 2015, <https://www.rfc- DOI 10.17487/RFC7437, January 2015,
editor.org/info/rfc7437>. <https://www.rfc-editor.org/info/rfc7437>.
10.2. Informative References 10.2. Informative References
[Err232] RFC Errata, "Erratum ID 232", RFC 3777. [Err232] RFC Errata, "Erratum ID 232", RFC 3777.
[Err4179] RFC Errata, "Erratum ID 4179", RFC 3777. [Err4179] RFC Errata, "Erratum ID 4179", RFC 3777.
[RFC3797] Eastlake 3rd, D., "Publicly Verifiable Nominations [RFC3797] Eastlake 3rd, D., "Publicly Verifiable Nominations
Committee (NomCom) Random Selection", RFC 3797, DOI Committee (NomCom) Random Selection", RFC 3797,
10.17487/RFC3797, June 2004, <https://www.rfc- DOI 10.17487/RFC3797, June 2004,
editor.org/info/rfc3797>. <https://www.rfc-editor.org/info/rfc3797>.
Appendix A. Changes Since RFC 3777 Appendix A. Changes Since RFC 3777
o Converted source file from nroff to XML, resulting in some o Converted source file from nroff to XML, resulting in some
reformatting. reformatting.
o Applied errata for RFC 3777 ([Err232] and [Err4179]). o Applied errata for RFC 3777 ([Err232] and [Err4179]).
o Applied RFC 5078 update. o Applied RFC 5078 update.
skipping to change at page 33, line 44 skipping to change at page 33, line 44
to "Managing Director, IETF Secretariat" where appropriate. to "Managing Director, IETF Secretariat" where appropriate.
o Added references to appropriate IASA2 documents. o Added references to appropriate IASA2 documents.
o Modified the Advice and Consent model to enable IESG, IAB, and o Modified the Advice and Consent model to enable IESG, IAB, and
IETF LLC to communicate directly with the NomCom rather than via IETF LLC to communicate directly with the NomCom rather than via
the Managing Director, IETF Secretariat. the Managing Director, IETF Secretariat.
o Updated removal text to reflect the new LLC rules, which enables o Updated removal text to reflect the new LLC rules, which enables
removal via the LLC or the IETF recall process, except for the removal via the LLC or the IETF recall process, except for the
ISOC-appointed director. ISOC-appointed Director.
o Updated the document to clarify that there are members of the IAB o Updated the document to clarify that there are members of the IAB
and IESG, and director of the IETF LLC. and IESG, and Director of the IETF LLC.
o Updated document to also specify procedures for the NomCom o Updated document to also specify procedures for the NomCom
appointed IETF Trust trustees. appointed IETF Trust Trustees.
o Revised Abstract and Introduction to provide current context. o Revised Abstract and Introduction to provide current context.
o Changed "nominating committee" to "NomCom" throughout the document o Changed "nominating committee" to "NomCom" throughout the document
because it is what most use to describe the IETF Nominating because it is what most use to describe the IETF Nominating
Committee. Committee.
o Editorial changes. o Editorial changes.
Appendix C. Oral Tradition Appendix C. Oral Tradition
skipping to change at page 37, line 47 skipping to change at page 37, line 47
Allison Mankin and Russ White provided early reviews and feedback Allison Mankin and Russ White provided early reviews and feedback
about this document. about this document.
Jari Arkko was very helpful by independently verifying that the Jari Arkko was very helpful by independently verifying that the
previous text from all the merged documents was marshaled correctly previous text from all the merged documents was marshaled correctly
into this one, and Adrian Farrel and Brian Carpenter caught the nits into this one, and Adrian Farrel and Brian Carpenter caught the nits
that fell through the cracks. that fell through the cracks.
Appendix F. Change log [RFC Editor: Please remove] Appendix F. Change log [RFC Editor: Please remove]
draft-ietf-iasa2-rfc74337bis-02, 2018-October-16:
* Added "IETF" before Nominating and Recall Committees in the
title
* Added leading capitalization to Trustee(s) and Director(s) for
consistency
* Fixed other minor grammatical, spelling, or abbreviation nits
draft-ietf-iasa2-rfc74337bis-01, 2018-October-16: draft-ietf-iasa2-rfc74337bis-01, 2018-October-16:
* Modified the Advice and Consent model to enable IESG, IAB, and * Modified the Advice and Consent model to enable IESG, IAB, and
IETF LLC to communicate directly with the NomCom rather than IETF LLC to communicate directly with the NomCom rather than
via the Managing Director, IETF Secretariat. via the Managing Director, IETF Secretariat.
* Updated member removal text to reflect the new LLC rules, which * Updated member removal text to reflect the new LLC rules, which
enables removal via the LLC or the IETF recall process, except enables removal via the LLC or the IETF recall process, except
for the ISOC-appointed director. for the ISOC-appointed Director.
* Removed discussion text from the volunteer eligibility section. * Removed discussion text from the volunteer eligibility section.
This means that IETF LLC employees and contractors cannot This means that IETF LLC employees and contractors cannot
volunteer for the NomCom but does not extend that prohibition volunteer for the NomCom but does not extend that prohibition
to ISOC employees and contractors. to ISOC employees and contractors.
* Updated the document to clarify that there are members of the * Updated the document to clarify that there are members of the
IAB and IESG, trustees of the IETF Trust, and directors of the IAB and IESG, Trustees of the IETF Trust, and Directors of the
IETF LLC. IETF LLC.
* Removed ISOC Board of Trustees members from the definition of * Removed ISOC Board of Trustees members from the definition of
"sitting members" because it doesn't apply. "sitting members" because it doesn't apply.
* Updated document to also include procedures for the NomCom * Updated document to also include procedures for the NomCom
appointed IETF Trust trustees. appointed IETF Trust Trustees.
* Revised Abstract and Introduction to provide current context. * Revised Abstract and Introduction to provide current context.
* Changed "nominating committee" to "NomCom" throughout the * Changed "nominating committee" to "NomCom" throughout the
document because it is what most use to describe the IETF document because it is what most use to describe the IETF
Nominating Committee. Nominating Committee.
* Added an no-actions IANA Considerations Section. * Added an no-actions IANA Considerations Section.
* Editorial changes. * Editorial changes.
draft-ietf-iasa2-rfc74337bis-00, 2018-October-12: draft-ietf-iasa2-rfc74337bis-00, 2018-October-12:
Initial bis draft, Changes include: Initial bis draft, Changes include:
 End of changes. 45 change blocks. 
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