draft-ietf-iasa2-rfc7437bis-06.txt   draft-ietf-iasa2-rfc7437bis-07.txt 
Network Working Group M. Kucherawy, Ed. Network Working Group M. Kucherawy, Ed.
Internet-Draft Internet-Draft
Obsoletes: 7437, 8318 (if approved) R. Hinden, Ed. Obsoletes: 7437, 8318 (if approved) R. Hinden, Ed.
Intended status: Best Current Practice Check Point Software Intended status: Best Current Practice Check Point Software
Expires: September 27, 2019 J. Livingood, Ed. Expires: December 9, 2019 J. Livingood, Ed.
Comcast Comcast
March 26, 2019 June 7, 2019
IAB, IESG, IETF Trust and IETF LLC Selection, Confirmation, and Recall IAB, IESG, IETF Trust and IETF LLC Selection, Confirmation, and Recall
Process: Operation of the IETF Nominating and Recall Committees Process: Operation of the IETF Nominating and Recall Committees
draft-ietf-iasa2-rfc7437bis-06 draft-ietf-iasa2-rfc7437bis-07
Abstract Abstract
The process by which the members of the IAB and IESG, some Trustees The process by which the members of the IAB and IESG, some Trustees
of the IETF Trust, and some Directors of the IETF LLC are selected, of the IETF Trust, and some Directors of the IETF LLC are selected,
confirmed, and recalled is specified in this document. This document confirmed, and recalled is specified in this document. This document
based on RFC3777 and RFC7437 and has been updated to reflect the is based on RFC3777 and RFC7437 and has been updated to reflect the
changes introduced by IASA 2.0. changes introduced by IASA 2.0.
This document obsoletes RFC7437 and RFC8318. This document obsoletes RFC7437 and RFC8318.
Status of This Memo Status of This Memo
This Internet-Draft is submitted in full conformance with the This Internet-Draft is submitted in full conformance with the
provisions of BCP 78 and BCP 79. provisions of BCP 78 and BCP 79.
Internet-Drafts are working documents of the Internet Engineering Internet-Drafts are working documents of the Internet Engineering
Task Force (IETF). Note that other groups may also distribute Task Force (IETF). Note that other groups may also distribute
working documents as Internet-Drafts. The list of current Internet- working documents as Internet-Drafts. The list of current Internet-
Drafts is at http://datatracker.ietf.org/drafts/current/. Drafts is at http://datatracker.ietf.org/drafts/current/.
Internet-Drafts are draft documents valid for a maximum of six months Internet-Drafts are draft documents valid for a maximum of six months
and may be updated, replaced, or obsoleted by other documents at any and may be updated, replaced, or obsoleted by other documents at any
time. It is inappropriate to use Internet-Drafts as reference time. It is inappropriate to use Internet-Drafts as reference
material or to cite them other than as "work in progress." material or to cite them other than as "work in progress."
This Internet-Draft will expire on September 27, 2019. This Internet-Draft will expire on December 9, 2019.
Copyright Notice Copyright Notice
Copyright (c) 2019 IETF Trust and the persons identified as the Copyright (c) 2019 IETF Trust and the persons identified as the
document authors. All rights reserved. document authors. All rights reserved.
This document is subject to BCP 78 and the IETF Trust's Legal This document is subject to BCP 78 and the IETF Trust's Legal
Provisions Relating to IETF Documents Provisions Relating to IETF Documents
(http://trustee.ietf.org/license-info) in effect on the date of (http://trustee.ietf.org/license-info) in effect on the date of
publication of this document. Please review these documents publication of this document. Please review these documents
skipping to change at page 2, line 30 skipping to change at page 2, line 30
3.5. Mid-term Vacancies . . . . . . . . . . . . . . . . . . . 9 3.5. Mid-term Vacancies . . . . . . . . . . . . . . . . . . . 9
3.6. Confidentiality . . . . . . . . . . . . . . . . . . . . . 9 3.6. Confidentiality . . . . . . . . . . . . . . . . . . . . . 9
3.7. Advice and Consent Model . . . . . . . . . . . . . . . . 10 3.7. Advice and Consent Model . . . . . . . . . . . . . . . . 10
3.7.1. Positions To Be Reviewed . . . . . . . . . . . . . . 10 3.7.1. Positions To Be Reviewed . . . . . . . . . . . . . . 10
3.7.2. Candidate Selection . . . . . . . . . . . . . . . . . 11 3.7.2. Candidate Selection . . . . . . . . . . . . . . . . . 11
3.7.3. Candidate Review . . . . . . . . . . . . . . . . . . 11 3.7.3. Candidate Review . . . . . . . . . . . . . . . . . . 11
3.7.4. Confirmation . . . . . . . . . . . . . . . . . . . . 12 3.7.4. Confirmation . . . . . . . . . . . . . . . . . . . . 12
3.8. Sitting Members and Directors . . . . . . . . . . . . . . 12 3.8. Sitting Members and Directors . . . . . . . . . . . . . . 12
3.9. Announcements . . . . . . . . . . . . . . . . . . . . . . 13 3.9. Announcements . . . . . . . . . . . . . . . . . . . . . . 13
4. Nominating Committee Selection . . . . . . . . . . . . . . . 13 4. Nominating Committee Selection . . . . . . . . . . . . . . . 13
4.1. Timeline . . . . . . . . . . . . . . . . . . . . . . . . 14 4.1. Timeline . . . . . . . . . . . . . . . . . . . . . . . . 13
4.2. Term . . . . . . . . . . . . . . . . . . . . . . . . . . 14 4.2. Term . . . . . . . . . . . . . . . . . . . . . . . . . . 14
4.3. Structure . . . . . . . . . . . . . . . . . . . . . . . . 14 4.3. Structure . . . . . . . . . . . . . . . . . . . . . . . . 14
4.4. Chair Duties . . . . . . . . . . . . . . . . . . . . . . 16 4.4. Chair Duties . . . . . . . . . . . . . . . . . . . . . . 15
4.5. Chair Selection . . . . . . . . . . . . . . . . . . . . . 16 4.5. Chair Selection . . . . . . . . . . . . . . . . . . . . . 16
4.6. Temporary Chair . . . . . . . . . . . . . . . . . . . . . 16 4.6. Temporary Chair . . . . . . . . . . . . . . . . . . . . . 16
4.7. Liaisons . . . . . . . . . . . . . . . . . . . . . . . . 17 4.7. Liaisons . . . . . . . . . . . . . . . . . . . . . . . . 16
4.8. Liaison Appointment . . . . . . . . . . . . . . . . . . . 17 4.8. Liaison Appointment . . . . . . . . . . . . . . . . . . . 17
4.9. Advisors . . . . . . . . . . . . . . . . . . . . . . . . 18 4.9. Advisors . . . . . . . . . . . . . . . . . . . . . . . . 17
4.10. Past Chair . . . . . . . . . . . . . . . . . . . . . . . 18 4.10. Past Chair . . . . . . . . . . . . . . . . . . . . . . . 17
4.11. Voting Volunteers . . . . . . . . . . . . . . . . . . . . 18 4.11. Voting Volunteers . . . . . . . . . . . . . . . . . . . . 18
4.12. Milestones . . . . . . . . . . . . . . . . . . . . . . . 19 4.12. Milestones . . . . . . . . . . . . . . . . . . . . . . . 18
4.13. Open Positions . . . . . . . . . . . . . . . . . . . . . 19 4.13. Open Positions . . . . . . . . . . . . . . . . . . . . . 19
4.14. Volunteer Qualification . . . . . . . . . . . . . . . . . 19 4.14. Volunteer Qualification . . . . . . . . . . . . . . . . . 19
4.15. Not Qualified . . . . . . . . . . . . . . . . . . . . . . 20 4.15. Not Qualified . . . . . . . . . . . . . . . . . . . . . . 20
4.16. Selection Process . . . . . . . . . . . . . . . . . . . . 20 4.16. Selection Process . . . . . . . . . . . . . . . . . . . . 20
4.17. Announcement of Selection Results . . . . . . . . . . . . 21 4.17. Announcement of Selection Results . . . . . . . . . . . . 20
4.18. Committee Organization . . . . . . . . . . . . . . . . . 22 4.18. Committee Organization . . . . . . . . . . . . . . . . . 22
5. Nominating Committee Operation . . . . . . . . . . . . . . . 22 5. Nominating Committee Operation . . . . . . . . . . . . . . . 22
5.1. Discretion . . . . . . . . . . . . . . . . . . . . . . . 23 5.1. Discretion . . . . . . . . . . . . . . . . . . . . . . . 22
5.2. Selection Timeline . . . . . . . . . . . . . . . . . . . 23 5.2. Selection Timeline . . . . . . . . . . . . . . . . . . . 23
5.3. Confirmation Timeline . . . . . . . . . . . . . . . . . . 23 5.3. Confirmation Timeline . . . . . . . . . . . . . . . . . . 23
5.4. Milestones . . . . . . . . . . . . . . . . . . . . . . . 23 5.4. Milestones . . . . . . . . . . . . . . . . . . . . . . . 23
5.5. Voting Mechanism . . . . . . . . . . . . . . . . . . . . 24 5.5. Voting Mechanism . . . . . . . . . . . . . . . . . . . . 23
5.6. Voting Quorum . . . . . . . . . . . . . . . . . . . . . . 24 5.6. Voting Quorum . . . . . . . . . . . . . . . . . . . . . . 23
5.7. Voting Member Recall . . . . . . . . . . . . . . . . . . 24 5.7. Voting Member Recall . . . . . . . . . . . . . . . . . . 24
5.8. Chair Recall . . . . . . . . . . . . . . . . . . . . . . 25 5.8. Chair Recall . . . . . . . . . . . . . . . . . . . . . . 25
5.9. Deliberations . . . . . . . . . . . . . . . . . . . . . . 25 5.9. Deliberations . . . . . . . . . . . . . . . . . . . . . . 25
5.10. Call for Nominees . . . . . . . . . . . . . . . . . . . . 25 5.10. Call for Nominees . . . . . . . . . . . . . . . . . . . . 25
5.11. Nominations . . . . . . . . . . . . . . . . . . . . . . . 26 5.11. Nominations . . . . . . . . . . . . . . . . . . . . . . . 25
5.12. Candidate Selection . . . . . . . . . . . . . . . . . . . 26 5.12. Candidate Selection . . . . . . . . . . . . . . . . . . . 26
5.13. Consent to Nomination . . . . . . . . . . . . . . . . . . 27 5.13. Consent to Nomination . . . . . . . . . . . . . . . . . . 26
5.14. Notifying Confirming Bodies . . . . . . . . . . . . . . . 27 5.14. Notifying Confirming Bodies . . . . . . . . . . . . . . . 27
5.15. Confirming Candidates . . . . . . . . . . . . . . . . . . 28 5.15. Confirming Candidates . . . . . . . . . . . . . . . . . . 27
5.16. Archives . . . . . . . . . . . . . . . . . . . . . . . . 28 5.16. Archives . . . . . . . . . . . . . . . . . . . . . . . . 28
6. Dispute Resolution Process . . . . . . . . . . . . . . . . . 28 6. Dispute Resolution Process . . . . . . . . . . . . . . . . . 28
7. Member, Trustee, and Director Recall . . . . . . . . . . . . 30 7. Member, Trustee, and Director Recall . . . . . . . . . . . . 29
7.1. Petition . . . . . . . . . . . . . . . . . . . . . . . . 30 7.1. Petition . . . . . . . . . . . . . . . . . . . . . . . . 30
7.1.1. Community Petition . . . . . . . . . . . . . . . . . 30 7.1.1. Community Petition . . . . . . . . . . . . . . . . . 30
7.1.2. Ombudsteam Petition . . . . . . . . . . . . . . . . . 31 7.1.2. Ombudsteam Petition . . . . . . . . . . . . . . . . . 30
7.2. Recall Committee Chair . . . . . . . . . . . . . . . . . 31 7.2. Recall Committee Chair . . . . . . . . . . . . . . . . . 30
7.3. Recall Committee Creation . . . . . . . . . . . . . . . . 31 7.3. Recall Committee Creation . . . . . . . . . . . . . . . . 31
7.4. Recall Committee Rules . . . . . . . . . . . . . . . . . 31 7.4. Recall Committee Rules . . . . . . . . . . . . . . . . . 31
7.5. Recall Committee Operation . . . . . . . . . . . . . . . 31 7.5. Recall Committee Operation . . . . . . . . . . . . . . . 31
7.6. 3/4 Majority . . . . . . . . . . . . . . . . . . . . . . 31 7.6. 3/4 Majority . . . . . . . . . . . . . . . . . . . . . . 31
7.7. Position To Be Filled . . . . . . . . . . . . . . . . . . 32 7.7. Position To Be Filled . . . . . . . . . . . . . . . . . . 31
8. IANA Considerations . . . . . . . . . . . . . . . . . . . . . 32 8. IANA Considerations . . . . . . . . . . . . . . . . . . . . . 31
9. Security Considerations . . . . . . . . . . . . . . . . . . . 32 9. Security Considerations . . . . . . . . . . . . . . . . . . . 31
10. References . . . . . . . . . . . . . . . . . . . . . . . . . 32 10. References . . . . . . . . . . . . . . . . . . . . . . . . . 32
10.1. Normative References . . . . . . . . . . . . . . . . . . 32 10.1. Normative References . . . . . . . . . . . . . . . . . . 32
10.2. Informative References . . . . . . . . . . . . . . . . . 33 10.2. Informative References . . . . . . . . . . . . . . . . . 32
Appendix A. Changes Since RFC 3777 . . . . . . . . . . . . . . . 33 Appendix A. Changes Since RFC 3777 . . . . . . . . . . . . . . . 33
Appendix B. Changes Since RFC 7437 . . . . . . . . . . . . . . . 34 Appendix B. Changes Since RFC 7437 . . . . . . . . . . . . . . . 33
Appendix C. Oral Tradition . . . . . . . . . . . . . . . . . . . 35 Appendix C. Oral Tradition . . . . . . . . . . . . . . . . . . . 34
Appendix D. Nominating Committee Timeline . . . . . . . . . . . 35 Appendix D. Nominating Committee Timeline . . . . . . . . . . . 35
Appendix E. Acknowledgments . . . . . . . . . . . . . . . . . . 38 Appendix E. Acknowledgments . . . . . . . . . . . . . . . . . . 37
Appendix F. Change log [RFC Editor: Please remove] . . . . . . . 38 Appendix F. Change log [RFC Editor: Please remove] . . . . . . . 38
Authors' Addresses . . . . . . . . . . . . . . . . . . . . . . . 40 Authors' Addresses . . . . . . . . . . . . . . . . . . . . . . . 40
1. Introduction 1. Introduction
This document is a revision of [RFC7437] that updates it to be This document is a revision of [RFC7437] that updates it to be
consistent with the IASA 2.0 changes. RFC 7437 was based on consistent with the IASA 2.0 changes. RFC 7437 was based on
[RFC3777] that consolidated and updated other RFCs that updated that [RFC3777] that consolidated and updated other RFCs that updated that
document into a single specification. The result is a complete document into a single specification. The result is a complete
specification of the process by which members of the Internet specification of the process by which members of the Internet
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A final section describes how this document differs from [RFC3777] A final section describes how this document differs from [RFC3777]
and [RFC7437]. and [RFC7437].
An appendix of useful facts and practices collected from previous An appendix of useful facts and practices collected from previous
NomComs is also included. NomComs is also included.
This document updates the IAB, IESG, and IAOC Selection, This document updates the IAB, IESG, and IAOC Selection,
Confirmation, and Recall Process to be aligned with IASA 2.0 Model Confirmation, and Recall Process to be aligned with IASA 2.0 Model
[I-D.ietf-iasa2-rfc4071bis] that creates a IETF Administration [I-D.ietf-iasa2-rfc4071bis] that creates a IETF Administration
Limited Liability Company ("IETF LLC") managed by a Board of Limited Liability Company ("IETF LLC") managed by a Board of
Directors ("LLC Board"). This document obsoletes [RFC7437] and Directors ("IETF LLC Board"). This document obsoletes [RFC7437] and
[RFC8318]. [RFC8318].
2. Definitions 2. Definitions
The following words and phrases are commonly used throughout this The following words and phrases are commonly used throughout this
document. They are listed here with their intended meaning for the document. They are listed here with their intended meaning for the
convenience of the reader. convenience of the reader.
Candidate: A nominee who has been selected to be considered for Candidate: A nominee who has been selected to be considered for
confirmation by a confirming body. confirmation by a confirming body.
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NomCom's term begins. NomCom's term begins.
IETF Executive Director: The person charged with day-to-day IETF Executive Director: The person charged with day-to-day
operation of the IETF's administrative functions. (See operation of the IETF's administrative functions. (See
Section 4.1 of [I-D.ietf-iasa2-rfc4071bis]). Note: This was Section 4.1 of [I-D.ietf-iasa2-rfc4071bis]). Note: This was
previously the name of the IETF Secretariat position that is now previously the name of the IETF Secretariat position that is now
called the "Managing Director, IETF Secretariat". called the "Managing Director, IETF Secretariat".
Managing Director, IETF Secretariat: The person charged with Managing Director, IETF Secretariat: The person charged with
operation of the IETF Secretariat function. (See Section 2 of operation of the IETF Secretariat function. (See Section 2 of
[RFC3710]). [RFC3710] and [I-D.ietf-iasa2-consolidated-upd]).
Nominee: A person who is being or has been considered for one or Nominee: A person who is being or has been considered for one or
more open positions of the IESG, IAB, IETF Trust Trustee or IETF more open positions of the IESG, IAB, IETF Trust Trustee or IETF
LLC. LLC.
Sitting Member: A person who is currently serving as a member of the Sitting Member: A person who is currently serving as a member of the
IESG or IAB. IESG or IAB.
Sitting Director: A person who is currently serving as a Director of Sitting Director: A person who is currently serving as a Director of
the IETF LLC. the IETF LLC.
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3. The confirmation of the candidates. 3. The confirmation of the candidates.
There is an additional month set aside between when the annual There is an additional month set aside between when the annual
process is expected to end and the term of the new candidates is to process is expected to end and the term of the new candidates is to
begin. This time may be used during unusual circumstances to extend begin. This time may be used during unusual circumstances to extend
the time allocated for any of the components listed above. the time allocated for any of the components listed above.
3.2. Nominating Committee Principal Functions 3.2. Nominating Committee Principal Functions
The principal functions of the NomCom are to review each open IESG, The principal functions of the NomCom are to review each open IESG,
IAB, IETF Trust, and IETF LLC position and to nominate either its IAB, IETF Trust, and IETF LLC Board position and to nominate either
incumbent or a superior candidate. its incumbent or a superior candidate.
Although there is no term limit for serving in any IESG, IAB, or IETF Although there is no term limit for serving in any IESG, IAB, or IETF
Trust position, the NomCom may use length of service as one of its Trust position, the NomCom may use length of service as one of its
criteria for evaluating an incumbent. criteria for evaluating an incumbent.
The NomCom does not select the open positions to be reviewed; it is The NomCom does not select the open positions to be reviewed; it is
instructed as to which positions to review. instructed as to which positions to review.
The NomCom will be given the titles of the positions to be reviewed The NomCom will be given the titles of the positions to be reviewed
and a brief summary of the desired expertise of the candidate that is and a brief summary of the desired expertise of the candidate that is
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The NomCom does not confirm its candidates; it presents its The NomCom does not confirm its candidates; it presents its
candidates to the appropriate confirming body as indicated below. candidates to the appropriate confirming body as indicated below.
A superior candidate is one who the NomCom believes would contribute A superior candidate is one who the NomCom believes would contribute
in such a way as to improve or enhance the body to which he or she is in such a way as to improve or enhance the body to which he or she is
nominated. nominated.
3.3. Positions To Be Reviewed 3.3. Positions To Be Reviewed
Approximately one-half of each of the then current IESG and IAB Approximately one-half of each of the then current IESG and IAB
positions, one IETF Trust position, and one IETF LLC position, is positions, one IETF Trust position, and one IETF LLC Board position,
selected to be reviewed each year. is selected to be reviewed each year.
The intent of this rule is to ensure the review of approximately one- The intent of this rule is to ensure the review of approximately one-
half of each of the IESG and IAB sitting members, one of the three half of each of the IESG and IAB sitting members, one of the three
NomCom nominated IETF LLC Director positions, and one of the three NomCom nominated IETF LLC Board Director positions, and one of the
nominated IETF Trust Trustee positions, each year. It is recognized three nominated IETF Trust Trustee positions, each year. It is
that circumstances may exist that will require the NomCom to review recognized that circumstances may exist that will require the NomCom
more or less than the usual number of positions, e.g., if the IESG, to review more or less than the usual number of positions, e.g., if
IAB, IETF Trust, or IETF LLC have reorganized prior to this process the IESG, IAB, IETF Trust, or IETF LLC Board have reorganized prior
and created new positions, if there are an odd number of current to this process and created new positions, if there are an odd number
positions, or if a member or Director unexpectedly resigns. of current positions, or if a member or Director unexpectedly
resigns.
3.4. Term Lengths 3.4. Term Lengths
Confirmed IESG and IAB candidates are expected to serve at least a Confirmed IESG and IAB candidates are expected to serve at least a
two-year term. The intent of this rule is to ensure that members of two-year term. The intent of this rule is to ensure that members of
the IESG and IAB serve the number of years that best facilitates the the IESG and IAB serve the number of years that best facilitates the
review of one-half of the members each year. review of one-half of the members each year.
Confirmed IETF LLC Director candidates are expected to serve at least Confirmed IETF LLC Board Director candidates are expected to serve at
a three-year term, except if a nominating or selection body decides least a three-year term, except if a nominating or selection body
to use a shorter term to allow for initial staggered appointments. decides to use a shorter term to allow for initial staggered
Please refer to Section 5 of [I-D.ietf-iasa2-rfc4071bis] for appointments. Please refer to Section 5 of
additional guidance on terms length and term limits for the IETF LLC. [I-D.ietf-iasa2-rfc4071bis] for additional guidance on terms length
and term limits for the IETF LLC Board.
Confirmed IETF Trust Trustee candidates are expected to serve at Confirmed IETF Trust Trustee candidates are expected to serve at
least a three-year term, except if a nominating or selection body least a three-year term, except if a nominating or selection body
decides to use a shorter term to allow for initial staggered decides to use a shorter term to allow for initial staggered
appointments. Please refer to Section 2. of appointments. Please refer to Section 2. of
[I-D.ietf-iasa2-trust-update] for additional guidance on terms length [I-D.ietf-iasa2-trust-update] for additional guidance on terms length
and term limits for the IETF Trust. and term limits for the IETF Trust.
The term of a confirmed candidate selected according to the mid-term The term of a confirmed candidate selected according to the mid-term
vacancy rules may be less than a full term (two years for IESG and vacancy rules may be less than a full term (two years for IESG and
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For confirmed candidates of the IAB, the terms overlap with the terms For confirmed candidates of the IAB, the terms overlap with the terms
of the sitting members for the entire week of the meeting. of the sitting members for the entire week of the meeting.
For confirmed Trustee candidates of the IETF Trust, the term begins For confirmed Trustee candidates of the IETF Trust, the term begins
at the next IETF Trust meeting or as dictated by the policies and at the next IETF Trust meeting or as dictated by the policies and
procedures of the IETF Trust. procedures of the IETF Trust.
For confirmed Director candidates of the IETF LLC, the term begins at For confirmed Director candidates of the IETF LLC, the term begins at
the next appropriate IETF LLC Board meeting or as dictated by the the next appropriate IETF LLC Board meeting or as dictated by the
policies and procedures of the IETF LLC. policies and procedures of the IETF LLC Board.
For candidates confirmed under the mid-term vacancy rules, the term For candidates confirmed under the mid-term vacancy rules, the term
begins as soon as possible after the confirmation. begins as soon as possible after the confirmation.
3.5. Mid-term Vacancies 3.5. Mid-term Vacancies
Mid-term vacancies are filled by the same rules as documented here Mid-term vacancies are filled by the same rules as documented here
with four qualifications, namely: with four qualifications, namely:
1. When there is only one official NomCom, the body with the mid- 1. When there is only one official NomCom, the body with the mid-
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to the NomCom but should not post statements of support/non-support to the NomCom but should not post statements of support/non-support
for nominees in any public forum. for nominees in any public forum.
3.7. Advice and Consent Model 3.7. Advice and Consent Model
Unless otherwise specified, the advice and consent model is used Unless otherwise specified, the advice and consent model is used
throughout the process. This model is characterized as follows. throughout the process. This model is characterized as follows.
3.7.1. Positions To Be Reviewed 3.7.1. Positions To Be Reviewed
The chair of the IESG, IAB, IETF Trust and IETF LLC each informs the The chair of the IESG, IAB, IETF Trust and IETF LLC Board each
NomCom of their respective positions to be reviewed. informs the NomCom of their respective positions to be reviewed.
The IESG, IAB, IETF Trust and IETF LLC are responsible for providing The IESG, IAB, IETF Trust and IETF LLC are responsible for providing
a summary of the expertise desired of the candidates selected for a summary of the expertise desired of the candidates selected for
their respective open positions. The summaries are provided to the their respective open positions. The summaries are provided to the
NomCom for its consideration. NomCom for its consideration.
3.7.2. Candidate Selection 3.7.2. Candidate Selection
The NomCom selects candidates based on its understanding of the IETF The NomCom selects candidates based on its understanding of the IETF
community's consensus of the qualifications required and advises each community's consensus of the qualifications required and advises each
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The confirming bodies review their respective candidates, they may at The confirming bodies review their respective candidates, they may at
their discretion communicate with the NomCom, and then consent to their discretion communicate with the NomCom, and then consent to
some, all, or none of the candidates. some, all, or none of the candidates.
The sitting IAB members review the IESG candidates. The sitting IAB members review the IESG candidates.
The Internet Society Board of Trustees reviews the IAB candidates. The Internet Society Board of Trustees reviews the IAB candidates.
The sitting IESG members review the IETF Trust Trustee Candidates. The sitting IESG members review the IETF Trust Trustee Candidates.
The IETF LLC candidate is reviewed as specified in The IETF LLC Board candidate is reviewed as specified in
[I-D.ietf-iasa2-rfc4071bis]. [I-D.ietf-iasa2-rfc4071bis].
The confirming bodies conduct their review using all information and The confirming bodies conduct their review using all information and
any means acceptable to them, including but not limited to the any means acceptable to them, including but not limited to the
supporting information provided by the NomCom, information known supporting information provided by the NomCom, information known
personally to members of the confirming bodies and shared within the personally to members of the confirming bodies and shared within the
confirming body, the results of interactions within the confirming confirming body, the results of interactions within the confirming
bodies, and the confirming bodies' interpretation of what is in the bodies, and the confirming bodies' interpretation of what is in the
best interests of the IETF community. best interests of the IETF community.
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candidate that is not confirmed under that rule is considered to be candidate that is not confirmed under that rule is considered to be
rejected. rejected.
The confirming body must make its decision within a reasonable time The confirming body must make its decision within a reasonable time
frame. The results from the confirming body must be reported frame. The results from the confirming body must be reported
promptly to the NomCom. promptly to the NomCom.
3.8. Sitting Members and Directors 3.8. Sitting Members and Directors
The following rules apply to nominees and candidates who are The following rules apply to nominees and candidates who are
currently sitting members of the IESG or IAB, or IETF LLC Directors currently sitting members of the IESG or IAB, or IETF LLC Board
and who are not sitting in an open position being filled by the Directors and who are not sitting in an open position being filled by
NomCom. the NomCom.
The confirmation of a candidate to an open position does not The confirmation of a candidate to an open position does not
automatically create a vacancy in the IESG, IAB, IETF Trust, or IETF automatically create a vacancy in the IESG, IAB, IETF Trust, or IETF
LLC position currently occupied by the candidate. The mid-term LLC Board position currently occupied by the candidate. The mid-term
vacancy cannot exist until, first, the candidate formally resigns vacancy cannot exist until, first, the candidate formally resigns
from the current position and, second, the body with the vacancy from the current position and, second, the body with the vacancy
formally decides for itself that it wants the NomCom to fill the mid- formally decides for itself that it wants the NomCom to fill the mid-
term vacancy according to the rules for a mid-term vacancy documented term vacancy according to the rules for a mid-term vacancy documented
elsewhere in this document. elsewhere in this document.
The resignation should be effective as of when the term of the new The resignation should be effective as of when the term of the new
position begins. The resignation may remain confidential to the position begins. The resignation may remain confidential to the
IESG, IAB, IETF Trust, IETF LLC, and NomCom until the confirmed IESG, IAB, IETF Trust, IETF LLC Board, and NomCom until the confirmed
candidate is announced for the new position. The process, according candidate is announced for the new position. The process, according
to rules set out elsewhere in this document, of filling the seat to rules set out elsewhere in this document, of filling the seat
vacated by the confirmed candidate may begin as soon as the vacancy vacated by the confirmed candidate may begin as soon as the vacancy
is publicly announced. is publicly announced.
Filling a mid-term vacancy is a separate and independent action from Filling a mid-term vacancy is a separate and independent action from
the customary action of filling open positions. In particular, a the customary action of filling open positions. In particular, a
NomCom must complete its job with respect to filling the open NomCom must complete its job with respect to filling the open
positions and then separately proceed with the task of filling the positions and then separately proceed with the task of filling the
mid-term vacancy according to the rules for a mid-term vacancy mid-term vacancy according to the rules for a mid-term vacancy
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the IAB to all occur at the same time as long as the actual sequence the IAB to all occur at the same time as long as the actual sequence
of events that occurred did so in the following order: of events that occurred did so in the following order:
1. The NomCom completes the advice and consent process for the open 1. The NomCom completes the advice and consent process for the open
position being filled by the candidate currently sitting on the position being filled by the candidate currently sitting on the
IAB. IAB.
2. The newly confirmed candidate resigns from their current position 2. The newly confirmed candidate resigns from their current position
on the IAB. on the IAB.
3. The IAB with the new mid-term vacancy requests that the NomCom 3. The IAB Chair (or the Managing Director, IETF Secretariat, if no
fill the position.
4. The IAB Chair (or the Managing Director, IETF Secretariat, if no
Chair has been named or the vacancy was created via the departure Chair has been named or the vacancy was created via the departure
of the IAB Chair) informs the NomCom of the mid-term vacancy. of the IAB Chair) informs the NomCom of the mid-term vacancy.
5. The NomCom acts on the request to fill the mid-term vacancy. 4. The NomCom acts on the request to fill the mid-term vacancy.
3.9. Announcements 3.9. Announcements
All announcements must be made using at least the mechanism used by All announcements must be made using at least the mechanism used by
the IETF Secretariat for its announcements, including a notice on the the IETF Secretariat for its announcements, including a notice on the
IETF web site. IETF web site.
As of the publication of this document, the current mechanism is an As of the publication of this document, the current mechanism is an
email message to both the "ietf" and the "ietf-announce" mailing email message to both the "ietf" and the "ietf-announce" mailing
lists. lists.
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The NomCom comprises at least a Chair, 10 voting volunteers, two The NomCom comprises at least a Chair, 10 voting volunteers, two
liaisons, and an advisor. liaisons, and an advisor.
Any committee member may propose the addition of an advisor to Any committee member may propose the addition of an advisor to
participate in some or all of the deliberations of the committee. participate in some or all of the deliberations of the committee.
The addition must be approved by the committee according to its The addition must be approved by the committee according to its
established voting mechanism. Advisors participate as individuals. established voting mechanism. Advisors participate as individuals.
Committee members are encouraged to propose the addition of Committee members are encouraged to propose the addition of
advisor(s) who are knowledgeable about the operations of the IETF advisor(s) who are knowledgeable about the operations of the IETF
Trust and/or IETF LLC, whether or not that NomCom is reviewing an Trust and/or IETF LLC Board, whether or not that NomCom is reviewing
IETF Trust Trustee or IETF LLC Director position. The NomCom may an IETF Trust Trustee or IETF LLC Board Director position. The
choose to ask the IETF Trust and/or IETF LLC to suggest advisors who NomCom may choose to ask the IETF Trust and/or IETF LLC Board to
are knowledgeable about their operations but may select any advisor suggest advisors who are knowledgeable about their operations but may
they vote to approve. select any advisor they vote to approve.
Any committee member may propose the addition of a liaison from other Any committee member may propose the addition of a liaison from other
unrepresented organizations to participate in some or all of the unrepresented organizations to participate in some or all of the
deliberations of the committee. The addition must be approved by the deliberations of the committee. The addition must be approved by the
committee according to its established voting mechanism. Liaisons committee according to its established voting mechanism. Liaisons
participate as representatives of their respective organizations. participate as representatives of their respective organizations.
The Chair is selected according to rules stated elsewhere in this The Chair is selected according to rules stated elsewhere in this
document. document.
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The IESG and IAB liaisons are selected according to rules stated The IESG and IAB liaisons are selected according to rules stated
elsewhere in this document. elsewhere in this document.
The Internet Society Board of Trustees may appoint a liaison to the The Internet Society Board of Trustees may appoint a liaison to the
NomCom at its own discretion. NomCom at its own discretion.
The IETF Trust may appoint a liaison to the NomCom at its own The IETF Trust may appoint a liaison to the NomCom at its own
discretion. discretion.
The IETF LLC may appoint a liaison to the NomCom at its own The IETF LLC Board may appoint a liaison to the NomCom at its own
discretion. discretion.
The Chair of last year's NomCom serves as an advisor according to The Chair of last year's NomCom serves as an advisor according to
rules stated elsewhere in this document. rules stated elsewhere in this document.
The Chair, liaisons, and advisors do not vote on the selection of The Chair, liaisons, and advisors do not vote on the selection of
candidates. They do vote on all other issues before the committee candidates. They do vote on all other issues before the committee
unless otherwise specified in this document. unless otherwise specified in this document.
4.4. Chair Duties 4.4. Chair Duties
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document. document.
Liaisons do not vote on the selection of candidates. Liaisons do not vote on the selection of candidates.
4.8. Liaison Appointment 4.8. Liaison Appointment
The sitting IAB and IESG members each appoint a liaison from their The sitting IAB and IESG members each appoint a liaison from their
current membership, someone who is not sitting in an open position, current membership, someone who is not sitting in an open position,
to serve on the NomCom. to serve on the NomCom.
The sitting IETF Trust Trustees and IETF LLC Directors each may The sitting IETF Trust Trustees and IETF LLC Board Directors each may
appoint a liaison from their current membership, someone who is not appoint a liaison from their current membership, someone who is not
sitting in an open position, to serve on the NomCom. sitting in an open position, to serve on the NomCom.
4.9. Advisors 4.9. Advisors
An advisor is responsible for such duties as specified by the An advisor is responsible for such duties as specified by the
invitation that resulted in the appointment. invitation that resulted in the appointment.
Advisors do not vote on the selection of candidates. Advisors do not vote on the selection of candidates.
skipping to change at page 26, line 33 skipping to change at page 26, line 16
position by the NomCom on which they serve. They become ineligible position by the NomCom on which they serve. They become ineligible
as soon as the term of the NomCom on which they serve officially as soon as the term of the NomCom on which they serve officially
begins. They remain ineligible for the duration of that NomCom's begins. They remain ineligible for the duration of that NomCom's
term. term.
Although each NomCom's term overlaps with the following NomCom's Although each NomCom's term overlaps with the following NomCom's
term, NomCom members are eligible for nomination by the following term, NomCom members are eligible for nomination by the following
committee if not otherwise disqualified. committee if not otherwise disqualified.
Members of the IETF community who were recalled from any IESG, IAB, Members of the IETF community who were recalled from any IESG, IAB,
IETF Trust, or IETF LLC position during the previous two years are IETF Trust, or IETF LLC Board position during the previous two years
not eligible to be considered for filling any open position. are not eligible to be considered for filling any open position.
5.12. Candidate Selection 5.12. Candidate Selection
The NomCom selects candidates based on its understanding of the IETF The NomCom selects candidates based on its understanding of the IETF
community's consensus of the qualifications required to fill the open community's consensus of the qualifications required to fill the open
positions. positions.
The intent of this rule is to ensure that the NomCom consults with a The intent of this rule is to ensure that the NomCom consults with a
broad base of the IETF community for input to its deliberations. In broad base of the IETF community for input to its deliberations. In
particular, the NomCom must determine if the desired expertise for particular, the NomCom must determine if the desired expertise for
the open positions matches its understanding of the qualifications the open positions matches its understanding of the qualifications
desired by the IETF community. desired by the IETF community.
The consultations are permitted to include names of nominees, if all The consultations are permitted to include names of nominees, if all
parties to the consultation agree to observe the same confidentiality parties to the consultation agree to observe the same confidentiality
rules as the NomCom itself, or the names are public as discussed in rules as the NomCom itself, or the names are public as discussed in
Section 3.6. Feedback on individual nominees should always be Section 3.6. Feedback on individual nominees should always be
confidential. confidential.
A broad base of the community should include the existing members of A broad base of the community should include the existing members of
the IESG and IAB, IETF Trust Trustees, and IETF LLC Directors, the IESG and IAB, IETF Trust Trustees, and IETF LLC Board Directors,
especially sitting members who share responsibilities with open especially sitting members who share responsibilities with open
positions, e.g., co-Area Directors, and working group chairs, positions, e.g., co-Area Directors, and working group chairs,
especially those in the areas with open positions. especially those in the areas with open positions.
Only voting volunteer members vote to select candidates. Only voting volunteer members vote to select candidates.
5.13. Consent to Nomination 5.13. Consent to Nomination
Nominees should be advised that they are being considered and must Nominees should be advised that they are being considered and must
consent to their nomination prior to being chosen as candidates. consent to their nomination prior to being chosen as candidates.
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When the NomCom decides it is necessary to share confidential or When the NomCom decides it is necessary to share confidential or
otherwise private information with others, the dissemination must be otherwise private information with others, the dissemination must be
minimal and must include a prior commitment from all persons minimal and must include a prior commitment from all persons
consulted to observe the same confidentiality rules as the NomCom consulted to observe the same confidentiality rules as the NomCom
itself. itself.
10. References 10. References
10.1. Normative References 10.1. Normative References
[I-D.ietf-iasa2-consolidated-upd]
Klensin, J., "Consolidated IASA 2.0 Updates of IETF
Administrative Terminology", draft-ietf-iasa2-
consolidated-upd-07 (work in progress), March 2019.
[I-D.ietf-iasa2-rfc4071bis] [I-D.ietf-iasa2-rfc4071bis]
Haberman, B., Hall, J., and J. Livingood, "Structure of Haberman, B., Hall, J., and J. Livingood, "Structure of
the IETF Administrative Support Activity, Version 2.0", the IETF Administrative Support Activity, Version 2.0",
draft-ietf-iasa2-rfc4071bis-08 (work in progress), March draft-ietf-iasa2-rfc4071bis-11 (work in progress), April
2019. 2019.
[I-D.ietf-iasa2-trust-update] [I-D.ietf-iasa2-trust-update]
Arkko, J. and T. Hardie, "Update to the Process for Arkko, J. and T. Hardie, "Update to the Process for
Selection of Trustees for the IETF Trust", draft-ietf- Selection of Trustees for the IETF Trust", draft-ietf-
iasa2-trust-update-03 (work in progress), February 2019. iasa2-trust-update-03 (work in progress), February 2019.
[RFC3710] Alvestrand, H., "An IESG charter", RFC 3710, DOI 10.17487/
RFC3710, February 2004, <https://www.rfc-editor.org/info/
rfc3710>.
[RFC3777] Galvin, J., Ed., "IAB and IESG Selection, Confirmation, [RFC3777] Galvin, J., Ed., "IAB and IESG Selection, Confirmation,
and Recall Process: Operation of the Nominating and Recall and Recall Process: Operation of the Nominating and Recall
Committees", RFC 3777, DOI 10.17487/RFC3777, June 2004, Committees", RFC 3777, DOI 10.17487/RFC3777, June 2004,
<https://www.rfc-editor.org/info/rfc3777>. <https://www.rfc-editor.org/info/rfc3777>.
[RFC7437] Kucherawy, M., Ed., "IAB, IESG, and IAOC Selection, [RFC7437] Kucherawy, M., Ed., "IAB, IESG, and IAOC Selection,
Confirmation, and Recall Process: Operation of the Confirmation, and Recall Process: Operation of the
Nominating and Recall Committees", BCP 10, RFC 7437, DOI Nominating and Recall Committees", BCP 10, RFC 7437, DOI
10.17487/RFC7437, January 2015, <https://www.rfc- 10.17487/RFC7437, January 2015, <https://www.rfc-
editor.org/info/rfc7437>. editor.org/info/rfc7437>.
skipping to change at page 33, line 21 skipping to change at page 33, line 5
[RFC7776] Resnick, P. and A. Farrel, "IETF Anti-Harassment [RFC7776] Resnick, P. and A. Farrel, "IETF Anti-Harassment
Procedures", BCP 25, RFC 7776, DOI 10.17487/RFC7776, March Procedures", BCP 25, RFC 7776, DOI 10.17487/RFC7776, March
2016, <https://www.rfc-editor.org/info/rfc7776>. 2016, <https://www.rfc-editor.org/info/rfc7776>.
10.2. Informative References 10.2. Informative References
[Err232] RFC Errata, "Erratum ID 232", RFC 3777. [Err232] RFC Errata, "Erratum ID 232", RFC 3777.
[Err4179] RFC Errata, "Erratum ID 4179", RFC 3777. [Err4179] RFC Errata, "Erratum ID 4179", RFC 3777.
[RFC3710] Alvestrand, H., "An IESG charter", RFC 3710, DOI 10.17487/
RFC3710, February 2004, <https://www.rfc-editor.org/info/
rfc3710>.
[RFC3797] Eastlake 3rd, D., "Publicly Verifiable Nominations [RFC3797] Eastlake 3rd, D., "Publicly Verifiable Nominations
Committee (NomCom) Random Selection", RFC 3797, DOI Committee (NomCom) Random Selection", RFC 3797, DOI
10.17487/RFC3797, June 2004, <https://www.rfc- 10.17487/RFC3797, June 2004, <https://www.rfc-
editor.org/info/rfc3797>. editor.org/info/rfc3797>.
[RFC8318] Dawkins, S., "IAB, IESG, and IAOC Selection, Confirmation, [RFC8318] Dawkins, S., "IAB, IESG, and IAOC Selection, Confirmation,
and Recall Process: IAOC Advisor for the Nominating and Recall Process: IAOC Advisor for the Nominating
Committee", BCP 10, RFC 8318, DOI 10.17487/RFC8318, Committee", BCP 10, RFC 8318, DOI 10.17487/RFC8318,
January 2018, <https://www.rfc-editor.org/info/rfc8318>. January 2018, <https://www.rfc-editor.org/info/rfc8318>.
skipping to change at page 38, line 40 skipping to change at page 38, line 26
Allison Mankin and Russ White provided early reviews and feedback Allison Mankin and Russ White provided early reviews and feedback
about this document. about this document.
Jari Arkko was very helpful by independently verifying that the Jari Arkko was very helpful by independently verifying that the
previous text from all the merged documents was marshaled correctly previous text from all the merged documents was marshaled correctly
into this one, and Adrian Farrel and Brian Carpenter caught the nits into this one, and Adrian Farrel and Brian Carpenter caught the nits
that fell through the cracks. that fell through the cracks.
Appendix F. Change log [RFC Editor: Please remove] Appendix F. Change log [RFC Editor: Please remove]
draft-ietf-iasa2-rfc74337bis-06, 2019-March-25 draft-ietf-iasa2-rfc74337bis-07, 2019-June-7
* Removed IETF LLC from the list of positions who have term * Added reference to [I-D.ietf-iasa2-consolidated-upd] in
Section 2.
* Changed reference to RFC3710 to Informational.
* Removed step 3 from IAB mid-term vacancies in Section 3.8 as it
was redundant with step 4.
* Correct summary below for -06 version.
* Editorial changes.
draft-ietf-iasa2-rfc74337bis-06, 2019-March-26
* Removed IETF LLC from the list of positions who don't have term
limits in Section 3.2. limits in Section 3.2.
* Added IETF Trust to the list of positions who can be recalled * Added IETF Trust to the list of positions who can be recalled
in Section 5.11. in Section 5.11.
* Editorial changes. * Editorial changes.
draft-ietf-iasa2-rfc74337bis-05, 2019-January-11: draft-ietf-iasa2-rfc74337bis-05, 2019-January-11:
* Changed text to point to appropriate Sections of * Changed text to point to appropriate Sections of
[I-D.ietf-iasa2-rfc4071bis]. [I-D.ietf-iasa2-rfc4071bis].
* Editorial changes. * Editorial changes.
 End of changes. 47 change blocks. 
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