draft-ietf-iasa2-rfc7437bis-09.txt   rfc8713.txt 
Network Working Group M. Kucherawy, Ed. Internet Engineering Task Force (IETF) M. Kucherawy, Ed.
Internet-Draft Request for Comments: 8713
Obsoletes: 7437, 8318 (if approved) R. Hinden, Ed. BCP: 10 R. Hinden, Ed.
Intended status: Best Current Practice Check Point Software Obsoletes: 7437, 8318 Check Point Software
Expires: January 12, 2020 J. Livingood, Ed. Category: Best Current Practice J. Livingood, Ed.
Comcast ISSN: 2070-1721 Comcast
July 11, 2019 February 2020
IAB, IESG, IETF Trust and IETF LLC Selection, Confirmation, and Recall IAB, IESG, IETF Trust, and IETF LLC Selection, Confirmation, and Recall
Process: Operation of the IETF Nominating and Recall Committees Process: Operation of the IETF Nominating and Recall Committees
draft-ietf-iasa2-rfc7437bis-09
Abstract Abstract
The process by which the members of the IAB and IESG, some Trustees The process by which the members of the IAB and IESG, some Trustees
of the IETF Trust, and some Directors of the IETF LLC are selected, of the IETF Trust, and some Directors of the IETF Administration LLC
confirmed, and recalled is specified in this document. This document (IETF LLC) are selected, confirmed, and recalled is specified in this
is based on RFC7437. Only those updates required to reflect the document. This document is based on RFC 7437. Only those updates
changes introduced by IASA 2.0 have been included. Any other changes required to reflect the changes introduced by IETF Administrative
Support Activity (IASA) 2.0 have been included. Any other changes
will be addressed in future documents. will be addressed in future documents.
This document obsoletes RFC7437 and RFC8318. This document obsoletes RFC 7437 and RFC 8318.
Status of This Memo Status of This Memo
This Internet-Draft is submitted in full conformance with the This memo documents an Internet Best Current Practice.
provisions of BCP 78 and BCP 79.
Internet-Drafts are working documents of the Internet Engineering
Task Force (IETF). Note that other groups may also distribute
working documents as Internet-Drafts. The list of current Internet-
Drafts is at http://datatracker.ietf.org/drafts/current/.
Internet-Drafts are draft documents valid for a maximum of six months This document is a product of the Internet Engineering Task Force
and may be updated, replaced, or obsoleted by other documents at any (IETF). It represents the consensus of the IETF community. It has
time. It is inappropriate to use Internet-Drafts as reference received public review and has been approved for publication by the
material or to cite them other than as "work in progress." Internet Engineering Steering Group (IESG). Further information on
BCPs is available in Section 2 of RFC 7841.
This Internet-Draft will expire on January 12, 2020. Information about the current status of this document, any errata,
and how to provide feedback on it may be obtained at
https://www.rfc-editor.org/info/rfc8713.
Copyright Notice Copyright Notice
Copyright (c) 2019 IETF Trust and the persons identified as the Copyright (c) 2020 IETF Trust and the persons identified as the
document authors. All rights reserved. document authors. All rights reserved.
This document is subject to BCP 78 and the IETF Trust's Legal This document is subject to BCP 78 and the IETF Trust's Legal
Provisions Relating to IETF Documents Provisions Relating to IETF Documents
(http://trustee.ietf.org/license-info) in effect on the date of (https://trustee.ietf.org/license-info) in effect on the date of
publication of this document. Please review these documents publication of this document. Please review these documents
carefully, as they describe your rights and restrictions with respect carefully, as they describe your rights and restrictions with respect
to this document. Code Components extracted from this document must to this document. Code Components extracted from this document must
include Simplified BSD License text as described in Section 4.e of include Simplified BSD License text as described in Section 4.e of
the Trust Legal Provisions and are provided without warranty as the Trust Legal Provisions and are provided without warranty as
described in the Simplified BSD License. described in the Simplified BSD License.
Table of Contents Table of Contents
1. Introduction . . . . . . . . . . . . . . . . . . . . . . . . 3 1. Introduction
2. Definitions . . . . . . . . . . . . . . . . . . . . . . . . . 5 2. Definitions
3. General . . . . . . . . . . . . . . . . . . . . . . . . . . . 6 3. General
3.1. Completion Due . . . . . . . . . . . . . . . . . . . . . 6 3.1. Completion Due
3.2. Nominating Committee Principal Functions . . . . . . . . 7 3.2. Nominating Committee Principal Functions
3.3. Positions To Be Reviewed . . . . . . . . . . . . . . . . 7 3.3. Positions to Be Reviewed
3.4. Term Lengths . . . . . . . . . . . . . . . . . . . . . . 7 3.4. Term Lengths
3.5. Mid-term Vacancies . . . . . . . . . . . . . . . . . . . 9 3.5. Mid-term Vacancies
3.6. Confidentiality . . . . . . . . . . . . . . . . . . . . . 10 3.6. Confidentiality
3.7. Advice and Consent Model . . . . . . . . . . . . . . . . 11 3.7. Advice and Consent Model
3.7.1. Positions To Be Reviewed . . . . . . . . . . . . . . 11 3.7.1. Positions to Be Reviewed
3.7.2. Candidate Selection . . . . . . . . . . . . . . . . . 11 3.7.2. Candidate Selection
3.7.3. Candidate Review . . . . . . . . . . . . . . . . . . 11 3.7.3. Candidate Review
3.7.4. Confirmation . . . . . . . . . . . . . . . . . . . . 12 3.7.4. Confirmation
3.8. Sitting Members, Directors and Trustees . . . 12 3.8. Sitting Members, Directors, and Trustees
3.9. Announcements . . . . . . . . . . . . . . . . . . . . . . 13 3.9. Announcements
4. Nominating Committee Selection . . . . . . . . . . . . . . . 14 4. Nominating Committee Selection
4.1. Timeline . . . . . . . . . . . . . . . . . . . . . . . . 14 4.1. Timeline
4.2. Term . . . . . . . . . . . . . . . . . . . . . . . . . . 14 4.2. Term
4.3. Structure . . . . . . . . . . . . . . . . . . . . . . . . 15 4.3. Structure
4.4. Chair Duties . . . . . . . . . . . . . . . . . . . . . . 16 4.4. Chair Duties
4.5. Chair Selection . . . . . . . . . . . . . . . . . . . . . 16 4.5. Chair Selection
4.6. Temporary Chair . . . . . . . . . . . . . . . . . . . . . 16 4.6. Temporary Chair
4.7. Liaisons . . . . . . . . . . . . . . . . . . . . . . . . 17 4.7. Liaisons
4.8. Liaison Appointment . . . . . . . . . . . . . . . . . . . 17 4.8. Liaison Appointment
4.9. Advisors . . . . . . . . . . . . . . . . . . . . . . . . 18 4.9. Advisors
4.10. Past Chair . . . . . . . . . . . . . . . . . . . . . . . 18 4.10. Past Chair
4.11. Voting Volunteers . . . . . . . . . . . . . . . . . . . . 18 4.11. Voting Volunteers
4.12. Milestones . . . . . . . . . . . . . . . . . . . . . . . 19 4.12. Milestones
4.13. Open Positions . . . . . . . . . . . . . . . . . . . . . 19 4.13. Open Positions
4.14. Volunteer Qualification . . . . . . . . . . . . . . . . . 19 4.14. Volunteer Qualification
4.15. Not Qualified . . . . . . . . . . . . . . . . . . . . . . 20 4.15. Not Qualified
4.16. Selection Process . . . . . . . . . . . . . . . . . . . . 20 4.16. Selection Process
4.17. Announcement of Selection Results . . . . . . . . . . . . 21 4.17. Announcement of Selection Results
4.18. Committee Organization . . . . . . . . . . . . . . . . . 22 4.18. Committee Organization
5. Nominating Committee Operation . . . . . . . . . . . . . . . 22 5. Nominating Committee Operation
5.1. Discretion . . . . . . . . . . . . . . . . . . . . . . . 23 5.1. Discretion
5.2. Selection Timeline . . . . . . . . . . . . . . . . . . . 23 5.2. Selection Timeline
5.3. Confirmation Timeline . . . . . . . . . . . . . . . . . . 23 5.3. Confirmation Timeline
5.4. Milestones . . . . . . . . . . . . . . . . . . . . . . . 23 5.4. Milestones
5.5. Voting Mechanism . . . . . . . . . . . . . . . . . . . . 24 5.5. Voting Mechanism
5.6. Voting Quorum . . . . . . . . . . . . . . . . . . . . . . 24 5.6. Voting Quorum
5.7. Voting Member Recall . . . . . . . . . . . . . . . . . . 24 5.7. Voting Member Recall
5.8. Chair Recall . . . . . . . . . . . . . . . . . . . . . . 25 5.8. Chair Recall
5.9. Deliberations . . . . . . . . . . . . . . . . . . . . . . 25 5.9. Deliberations
5.10. Call for Nominees . . . . . . . . . . . . . . . . . . . . 25 5.10. Call for Nominees
5.11. Nominations . . . . . . . . . . . . . . . . . . . . . . . 26 5.11. Nominations
5.12. Candidate Selection . . . . . . . . . . . . . . . . . . . 26 5.12. Candidate Selection
5.13. Consent to Nomination . . . . . . . . . . . . . . . . . . 27 5.13. Consent to Nomination
5.14. Notifying Confirming Bodies . . . . . . . . . . . . . . . 27 5.14. Notifying Confirming Bodies
5.15. Confirming Candidates . . . . . . . . . . . . . . . . . . 28 5.15. Confirming Candidates
5.16. Archives . . . . . . . . . . . . . . . . . . . . . . . . 28 5.16. Archives
6. Dispute Resolution Process . . . . . . . . . . . . . . . . . 28 6. Dispute Resolution Process
7. Member, Trustee, and Director Recall . . . . . . . . . . . . 30 7. Member, Trustee, and Director Recall
7.1. Petition . . . . . . . . . . . . . . . . . . . . . . . . 30 7.1. Petition
7.1.1. Community Petition . . . . . . . . . . . . . . . . . 30 7.1.1. Community Petition
7.1.2. Ombudsteam Petition . . . . . . . . . . . . . . . . . 31 7.1.2. Ombudsteam Petition
7.2. Recall Committee Chair . . . . . . . . . . . . . . . . . 31 7.2. Recall Committee Chair
7.3. Recall Committee Creation . . . . . . . . . . . . . . . . 31 7.3. Recall Committee Creation
7.4. Recall Committee Rules . . . . . . . . . . . . . . . . . 31 7.4. Recall Committee Rules
7.5. Recall Committee Operation . . . . . . . . . . . . . . . 31 7.5. Recall Committee Operation
7.6. 3/4 Majority . . . . . . . . . . . . . . . . . . . . . . 31 7.6. 3/4 Majority
7.7. Position To Be Filled . . . . . . . . . . . . . . . . . . 32 7.7. Position to Be Filled
8. IANA Considerations . . . . . . . . . . . . . . . . . . . . . 32 8. IANA Considerations
9. Security Considerations . . . . . . . . . . . . . . . . . . . 32 9. Security Considerations
10. References . . . . . . . . . . . . . . . . . . . . . . . . . 32 10. References
10.1. Normative References . . . . . . . . . . . . . . . . . . 32 10.1. Normative References
10.2. Informative References . . . . . . . . . . . . . . . . . 33 10.2. Informative References
Appendix A. Changes Since RFC 3777 . . . . . . . . . . . . . . . 33 Appendix A. Changes Since RFC 3777
Appendix B. Changes Since RFC 7437 . . . . . . . . . . . . . . . 34 Appendix B. Changes Since RFC 7437
Appendix C. Oral Tradition . . . . . . . . . . . . . . . . . . . 35 Appendix C. Oral Tradition
Appendix D. Nominating Committee Timeline . . . . . . . . . . . 35 Appendix D. Nominating Committee Timeline
Appendix E. Acknowledgments . . . . . . . . . . . . . . . . . . 38 Acknowledgments
Appendix F. Change log [RFC Editor: Please remove] . . . . . . . 38 Authors' Addresses
Authors' Addresses . . . . . . . . . . . . . . . . . . . . . . . 41
1. Introduction 1. Introduction
This document is a revision of [RFC7437] that updates it to be This document is a revision of [RFC7437] that updates it to be
consistent with the IETF Administrative Support Activity (IASA) 2.0 consistent with the IETF Administrative Support Activity (IASA) 2.0
changes. RFC 7437 was based on [RFC3777] that consolidated and changes. RFC 7437 was based on [RFC3777] that consolidated and
updated other RFCs that updated that document into a single updated other RFCs that updated that document into a single
specification. The result is a complete specification of the process specification. The result is a complete specification of the process
by which members of the Internet Architecture Board (IAB) and by which members of the Internet Architecture Board (IAB) and
Internet Engineering Steering Group (IESG), some Trustees of the IETF Internet Engineering Steering Group (IESG), some Trustees of the IETF
Trust, and some Directors of the IETF Administration LLC (IETF LLC), Trust, and some Directors of the IETF Administration LLC (IETF LLC),
are selected, confirmed, and recalled. are selected, confirmed, and recalled.
This revision addresses only the changes required for IASA 2.0; This revision addresses only the changes required for IASA 2.0;
should the community agree on other changes, they will be addressed should the community agree on other changes, they will be addressed
in future documents. in future documents.
Section 2 of [I-D.ietf-iasa2-trust-update] provides further details Section 2 of [RFC8714] provides further details about the IETF Trust
about the IETF Trust Trustees positions that are filled by the IETF Trustees positions that are filled by the IETF Nominating Committee
Nominating Committee (NomCom). (NomCom).
Section 5 of [I-D.ietf-iasa2-rfc4071bis] provides further details Section 5 of [RFC8711] provides further details about the IETF LLC
about the IETF LLC Director positions that are filled by the NomCom. Director positions that are filled by the NomCom.
The following two assumptions continue to be true of this The following two assumptions continue to be true of this
specification: specification:
1. The Internet Research Task Force (IRTF) and Internet Research 1. The Internet Research Task Force (IRTF) and Internet Research
Steering Group (IRSG) are not a part of the process described Steering Group (IRSG) are not a part of the process described
here. here.
2. The organization (and reorganization) of the IESG is not a part 2. The organization (and reorganization) of the IESG is not a part
of the process described here. of the process described here.
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selection and confirmation process as a whole. selection and confirmation process as a whole.
Nominating Committee Selection: This is the process by which the Nominating Committee Selection: This is the process by which the
volunteers who will serve on the NomCom are selected. volunteers who will serve on the NomCom are selected.
Nominating Committee Operation: This is the set of principles, Nominating Committee Operation: This is the set of principles,
rules, and constraints that guide the activities of the NomCom, rules, and constraints that guide the activities of the NomCom,
including the confirmation process. including the confirmation process.
Member, Trustee, and Director Recall: This is the process by which Member, Trustee, and Director Recall: This is the process by which
the behavior of a sitting member of the IESG, or IAB, IETF Trust the behavior of a sitting member of the IESG, or IAB, or IETF
Trustee, or IETF LLC Director may be questioned, perhaps resulting Trust Trustee, or IETF LLC Director may be questioned, perhaps
in the removal of the sitting member. See Section 2 for a resulting in the removal of the sitting member. See Section 2 for
description of what a sitting member means for each of these a description of what a sitting member means for each of these
groups. groups.
A final section describes how this document differs from [RFC3777] A final section describes how this document differs from [RFC3777]
and [RFC7437]. and [RFC7437].
An appendix of useful facts and practices collected from previous An appendix of useful facts and practices collected from previous
NomComs is also included. NomComs is also included.
This document updates the IAB, IESG, and IAOC Selection, This document updates the IAB, IESG, and IAOC Selection,
Confirmation, and Recall Process to be aligned with IASA 2.0 Model Confirmation, and Recall Process to be aligned with IASA 2.0 Model
[I-D.ietf-iasa2-rfc4071bis] that creates a IETF Administration [RFC8711] that creates an IETF Administration Limited Liability
Limited Liability Company ("IETF LLC") managed by a Board of Company (IETF LLC) managed by a Board of Directors (IETF LLC Board).
Directors ("IETF LLC Board"). This document obsoletes [RFC7437] and This document obsoletes [RFC7437] and [RFC8318].
[RFC8318].
2. Definitions 2. Definitions
The following words and phrases are commonly used throughout this The following words and phrases are commonly used throughout this
document. They are listed here with their intended meaning for the document. They are listed here with their intended meaning for the
convenience of the reader. convenience of the reader.
Candidate: A nominee who has been selected to be considered for Candidate: A nominee who has been selected to be considered for
confirmation by a confirming body. confirmation by a confirming body.
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by a confirming body. by a confirming body.
Nominating Committee Term: The term begins when its members are Nominating Committee Term: The term begins when its members are
officially announced, which is expected to be prior to the Third officially announced, which is expected to be prior to the Third
IETF to ensure it is fully operational at the Third IETF. The IETF to ensure it is fully operational at the Third IETF. The
term ends at the Third IETF (not three meetings) after the next term ends at the Third IETF (not three meetings) after the next
NomCom's term begins. NomCom's term begins.
IETF Executive Director: The person charged with day-to-day IETF Executive Director: The person charged with day-to-day
operation of the IETF's administrative functions. (See operation of the IETF's administrative functions. (See
Section 4.1 of [I-D.ietf-iasa2-rfc4071bis]). Note: This was Section 4.1 of [RFC8711]). Note: This was previously the name of
previously the name of the IETF Secretariat position that is now the IETF Secretariat position that is now called the "Managing
called the "Managing Director, IETF Secretariat". Director, IETF Secretariat".
Managing Director, IETF Secretariat: The person charged with Managing Director, IETF Secretariat: The person charged with
operation of the IETF Secretariat function. (See Section 2 of operation of the IETF Secretariat function. (See Section 2 of
[RFC3710] and [I-D.ietf-iasa2-consolidated-upd]). [RFC3710] and [RFC8717]).
Nominee: A person who is being or has been considered for one or Nominee: A person who is being or has been considered for one or
more open positions of the IESG, IAB, IETF Trust Trustee or IETF more open positions of the IESG, IAB, IETF Trust Trustee, or IETF
LLC. LLC.
Sitting Member: A person who is currently serving as a member of the Sitting Member: A person who is currently serving as a member of the
IESG or IAB. IESG or IAB.
Sitting Director: A person who is currently serving as a Director of Sitting Director: A person who is currently serving as a Director of
the IETF LLC. the IETF LLC.
Sitting IETF Trust Trustee: A person who is currently serving as a Sitting IETF Trust Trustee: A person who is currently serving as a
Trustee of the IETF Trust. Trustee of the IETF Trust.
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Incumbents must notify the NomCom if they wish to be nominated. Incumbents must notify the NomCom if they wish to be nominated.
The NomCom does not confirm its candidates; it presents its The NomCom does not confirm its candidates; it presents its
candidates to the appropriate confirming body as indicated below. candidates to the appropriate confirming body as indicated below.
A superior candidate is one who the NomCom believes would contribute A superior candidate is one who the NomCom believes would contribute
in such a way as to improve or enhance the body to which he or she is in such a way as to improve or enhance the body to which he or she is
nominated. nominated.
3.3. Positions To Be Reviewed 3.3. Positions to Be Reviewed
Approximately one-half of each of the then current IESG and IAB Approximately one-half of each of the then current IESG and IAB
positions, one IETF Trust position, and one IETF LLC Director positions, one IETF Trust position, and one IETF LLC Director
position, is selected to be reviewed each year. position, is selected to be reviewed each year.
The intent of this rule is to ensure the review of approximately one- The intent of this rule is to ensure the review of approximately one-
half of each of the IESG and IAB sitting members, one of the three half of each of the IESG and IAB sitting members, one of the three
NomCom nominated IETF LLC Director positions, and one of the three NomCom-nominated IETF LLC Director positions, and one of the three
nominated IETF Trust Trustee positions, each year. It is recognized nominated IETF Trust Trustee positions, each year. It is recognized
that circumstances may exist that will require the NomCom to review that circumstances may exist that will require the NomCom to review
more or less than the usual number of positions, e.g., if the IESG, more or less than the usual number of positions, e.g., if the IESG,
IAB, IETF Trust, or IETF LLC Board have reorganized prior to this IAB, IETF Trust, or IETF LLC Board have reorganized prior to this
process and created new positions, if there are an odd number of process and created new positions, if there are an odd number of
current positions, or if a member, a director, or a trustee current positions, or if a member, a Director, or a Trustee
unexpectedly resigns. unexpectedly resigns.
3.4. Term Lengths 3.4. Term Lengths
Confirmed IESG and IAB candidates are expected to serve at least a Confirmed IESG and IAB candidates are expected to serve at least a
two-year term. The intent of this rule is to ensure that members of two-year term. The intent of this rule is to ensure that members of
the IESG and IAB serve the number of years that best facilitates the the IESG and IAB serve the number of years that best facilitates the
review of one-half of the members each year. review of one-half of the members each year.
Confirmed IETF LLC Director candidates are expected to serve at least Confirmed IETF LLC Director candidates are expected to serve at least
a three-year term, except if a nominating or selection body decides a three-year term, except if a nominating or selection body decides
to use a shorter term to allow for initial staggered appointments. to use a shorter term to allow for initial staggered appointments.
Please refer to Section 6 of [I-D.ietf-iasa2-rfc4071bis] for Please refer to Section 6 of [RFC8711] for additional guidance on
additional guidance on term length and term limits for the IETF LLC term length and term limits for the IETF LLC Board.
Board.
Confirmed IETF Trust Trustee candidates are expected to serve at Confirmed IETF Trust Trustee candidates are expected to serve at
least a three-year term, except if a nominating or selection body least a three-year term, except if a nominating or selection body
decides to use a shorter term to allow for initial staggered decides to use a shorter term to allow for initial staggered
appointments. Please refer to Section 2. of appointments. Please refer to Section 2 of [RFC8714] for additional
[I-D.ietf-iasa2-trust-update] for additional guidance on term length guidance on term length and term limits for the IETF Trust.
and term limits for the IETF Trust.
The term of a confirmed candidate selected according to the mid-term The term of a confirmed candidate selected according to the mid-term
vacancy rules may be less than a full term (two years for IESG and vacancy rules may be less than a full term (two years for IESG and
IAB, three years for the IETF Trust and IETF LLC), as stated IAB, three years for the IETF Trust and IETF LLC), as stated
elsewhere in this document. elsewhere in this document.
It is consistent with this rule for the NomCom to choose one or more It is consistent with this rule for the NomCom to choose one or more
of the currently open positions to which it may assign a term of not of the currently open positions to which it may assign a term of not
more than three years in order to ensure the ideal application of more than three years in order to ensure the ideal application of
this rule in the future. this rule in the future.
It is consistent with this rule for the NomCom to choose one or more It is consistent with this rule for the NomCom to choose one or more
of the currently open positions that share responsibilities with of the currently open positions that share responsibilities with
other positions (both those being reviewed and those sitting) to other positions (both those being reviewed and those sitting) to
which it may assign a term of not more than three years to ensure which it may assign a term of not more than three years to ensure
that all such members, directors, or trustees will not be reviewed at that all such members, Directors, or Trustees will not be reviewed at
the same time. the same time.
All sitting member terms end during the First IETF meeting All sitting member terms end during the First IETF meeting
corresponding to the end of the term for which they were confirmed. corresponding to the end of the term for which they were confirmed.
All confirmed candidate terms begin during the First IETF meeting All confirmed candidate terms begin during the First IETF meeting
corresponding to the beginning of the term for which they were corresponding to the beginning of the term for which they were
confirmed. confirmed.
For confirmed candidates of the IESG, the terms begin no later than For confirmed candidates of the IESG, the terms begin no later than
when the currently sitting members' terms end on the last day of the when the currently sitting members' terms end on the last day of the
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B. the remainder of the term of the open position plus the next B. the remainder of the term of the open position plus the next
two-year term for IESG and IAB positions or three-year term two-year term for IESG and IAB positions or three-year term
for IETF LLC Director and IETF Trust positions if that for IETF LLC Director and IETF Trust positions if that
remainder is less than one year. remainder is less than one year.
In both cases, a year is the period of time from a First IETF meeting In both cases, a year is the period of time from a First IETF meeting
to the next First IETF meeting. to the next First IETF meeting.
3.6. Confidentiality 3.6. Confidentiality
All deliberations and supporting information that relates to specific All deliberations and supporting information that relate to specific
nominees, candidates, and confirmed candidates are confidential. nominees, candidates, and confirmed candidates are confidential.
The NomCom and confirming body members will be exposed to The NomCom and confirming body members will be exposed to
confidential information as a result of their deliberations, their confidential information as a result of their deliberations, their
interactions with those they consult, and from those who provide interactions with those they consult, and from those who provide
requested supporting information. All members and all other requested supporting information. All members and all other
participants are expected to handle this information in a manner participants are expected to handle this information in a manner
consistent with its sensitivity. consistent with its sensitivity.
It is consistent with this rule for current NomCom members who have It is consistent with this rule for current NomCom members who have
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IETF community members are encouraged to provide feedback on nominees IETF community members are encouraged to provide feedback on nominees
to the NomCom but should not post statements of support/non-support to the NomCom but should not post statements of support/non-support
for nominees in any public forum. for nominees in any public forum.
3.7. Advice and Consent Model 3.7. Advice and Consent Model
Unless otherwise specified, the advice and consent model is used Unless otherwise specified, the advice and consent model is used
throughout the process. This model is characterized as follows. throughout the process. This model is characterized as follows.
3.7.1. Positions To Be Reviewed 3.7.1. Positions to Be Reviewed
The chair of the IESG, IAB, IETF Trust and IETF LLC Board each The Chairs of the IESG, IAB, IETF Trust, and IETF LLC Board each
informs the NomCom of their respective positions to be reviewed. informs the NomCom of their respective positions to be reviewed.
The IESG, IAB, IETF Trust and IETF LLC are responsible for providing The IESG, IAB, IETF Trust, and IETF LLC are responsible for providing
a summary of the expertise desired of the candidates selected for a summary of the expertise desired of the candidates selected for
their respective open positions. The summaries are provided to the their respective open positions. The summaries are provided to the
NomCom for its consideration. NomCom for its consideration.
3.7.2. Candidate Selection 3.7.2. Candidate Selection
The NomCom selects candidates based on its understanding of the IETF The NomCom selects candidates based on its understanding of the IETF
community's consensus of the qualifications required and advises each community's consensus of the qualifications required and advises each
confirming body of its respective candidates. confirming body of its respective candidates.
3.7.3. Candidate Review 3.7.3. Candidate Review
The confirming bodies review their respective candidates, they may at The confirming bodies review their respective candidates; they may at
their discretion communicate with the NomCom, and then consent to their discretion communicate with the NomCom, and then consent to
some, all, or none of the candidates. some, all, or none of the candidates.
The sitting IAB members review the IESG candidates. The sitting IAB members review the IESG candidates.
The Internet Society Board of Trustees reviews the IAB candidates. The Internet Society Board of Trustees reviews the IAB candidates.
The sitting IESG members review the IETF Trust Trustee candidates. The sitting IESG members review the IETF Trust Trustee candidates.
The IETF LLC Director candidate is reviewed as specified in The IETF LLC Director candidate is reviewed as specified in
[I-D.ietf-iasa2-rfc4071bis]. [RFC8711].
The confirming bodies conduct their review using all information and The confirming bodies conduct their reviews using all information and
any means acceptable to them, including but not limited to the any means acceptable to them, including but not limited to the
supporting information provided by the NomCom, information known supporting information provided by the NomCom, information known
personally to members of the confirming bodies and shared within the personally to members of the confirming bodies and shared within the
confirming body, the results of interactions within the confirming confirming body, the results of interactions within the confirming
bodies, and the confirming bodies' interpretation of what is in the bodies, and the confirming bodies' interpretation of what is in the
best interests of the IETF community. best interests of the IETF community.
If all of the candidates are confirmed, the job of the NomCom with If all of the candidates are confirmed, the job of the NomCom with
respect to those open positions is complete. respect to those open positions is complete.
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confirming body. confirming body.
Regardless of which decision rule the confirming body uses, any Regardless of which decision rule the confirming body uses, any
candidate that is not confirmed under that rule is considered to be candidate that is not confirmed under that rule is considered to be
rejected. rejected.
The confirming body must make its decision within a reasonable time The confirming body must make its decision within a reasonable time
frame. The results from the confirming body must be reported frame. The results from the confirming body must be reported
promptly to the NomCom. promptly to the NomCom.
3.8. Sitting Members, Directors and Trustees 3.8. Sitting Members, Directors, and Trustees
The following rules apply to nominees and candidates who are The following rules apply to nominees and candidates who are
currently sitting members of the IESG or IAB, IETF Trust Trustees, or currently sitting members of the IESG or IAB, IETF Trust Trustees, or
IETF LLC Directors and who are not sitting in an open position being IETF LLC Directors, and who are not sitting in an open position being
filled by the NomCom. filled by the NomCom.
The confirmation of a candidate to an open position does not The confirmation of a candidate to an open position does not
automatically create a vacancy in the IESG, IAB, IETF Trust, or IETF automatically create a vacancy in the IESG, IAB, IETF Trust, or IETF
LLC Board position currently occupied by the candidate. The mid-term LLC Board position currently occupied by the candidate. The mid-term
vacancy cannot exist until, first, the candidate formally resigns vacancy cannot exist until, first, the candidate formally resigns
from the current position and, second, the body with the vacancy from the current position and, second, the body with the vacancy
formally decides for itself that it wants the NomCom to fill the mid- formally decides for itself that it wants the NomCom to fill the mid-
term vacancy according to the rules for a mid-term vacancy documented term vacancy according to the rules for a mid-term vacancy documented
elsewhere in this document. elsewhere in this document.
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dissolved at the end of its term. dissolved at the end of its term.
During the period of time when the terms of the NomComs overlap, all During the period of time when the terms of the NomComs overlap, all
mid-term vacancies are to be relegated to the prior year's NomCom. mid-term vacancies are to be relegated to the prior year's NomCom.
The prior year's NomCom has no other responsibilities during the The prior year's NomCom has no other responsibilities during the
overlap period. At all times other than the overlap period, there is overlap period. At all times other than the overlap period, there is
exactly one official NomCom and it is responsible for all mid-term exactly one official NomCom and it is responsible for all mid-term
vacancies. vacancies.
When the prior year's NomCom is filling a mid-term vacancy during the When the prior year's NomCom is filling a mid-term vacancy during the
period of time that the terms overlap, the NomCom operate period of time that the terms overlap, the NomComs operate
independently. However, some coordination is needed between them. independently. However, some coordination is needed between them.
Since the prior year's Chair is a non-voting advisor to the current Since the prior year's Chair is a non-voting advisor to the current
NomCom, the coordination is expected to be straightforward. NomCom, the coordination is expected to be straightforward.
4.3. Structure 4.3. Structure
The NomCom comprises at least a Chair, 10 voting volunteers, two The NomCom comprises at least a Chair, 10 voting volunteers, two
liaisons, and an advisor. liaisons, and an advisor.
Any committee member may propose the addition of an advisor to Any committee member may propose the addition of an advisor to
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Liaisons may have other NomCom responsibilities as required by their Liaisons may have other NomCom responsibilities as required by their
respective organizations or requested by the NomCom, except that such respective organizations or requested by the NomCom, except that such
responsibilities may not conflict with any other provisions of this responsibilities may not conflict with any other provisions of this
document. document.
Liaisons do not vote on the selection of candidates. Liaisons do not vote on the selection of candidates.
4.8. Liaison Appointment 4.8. Liaison Appointment
The sitting IAB and IESG members each appoint a liaison from their The sitting IAB and IESG members each appoint someone from their
current membership, someone who is not sitting in an open position, current membership who is not sitting in an open position to serve as
to serve on the NomCom. a liaison to the NomCom.
The sitting IETF Trust Trustees and IETF LLC Directors each may The sitting IETF Trust Trustees and IETF LLC Directors each may
appoint a liaison from their current membership, someone who is not appoint a liaison from their current membership, someone who is not
sitting in an open position, to serve on the NomCom. sitting in an open position, to serve on the NomCom.
4.9. Advisors 4.9. Advisors
An advisor is responsible for such duties as specified by the An advisor is responsible for such duties as specified by the
invitation that resulted in the appointment. invitation that resulted in the appointment.
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the process on time. the process on time.
4.13. Open Positions 4.13. Open Positions
The Chair (or the Managing Director, IETF Secretariat, if no Chair The Chair (or the Managing Director, IETF Secretariat, if no Chair
has been named four weeks after the First IETF meeting of the year) has been named four weeks after the First IETF meeting of the year)
obtains the list of positions to be reviewed and announces it along obtains the list of positions to be reviewed and announces it along
with a solicitation for names of volunteers from the IETF community with a solicitation for names of volunteers from the IETF community
willing to serve on the NomCom. willing to serve on the NomCom.
If the Managing Director, IETF Secretariat issues the solicitation If the Managing Director, IETF Secretariat, issues the solicitation
for volunteers, the Managing Director, IETF Secretariat must also for volunteers, the Managing Director, IETF Secretariat, must also
collect responses to the solicitation and provide the names of collect responses to the solicitation and provide the names of
volunteers to the incoming NomCom Chair when the incoming NomCom volunteers to the incoming NomCom Chair when the incoming NomCom
Chair is named. Chair is named.
At the Chair's request, the IETF Secretariat may perform other At the Chair's request, the IETF Secretariat may perform other
clerical support tasks, as long as the task being performed does not clerical support tasks, as long as the task being performed does not
require NomCom Chair judgment, in the NomCom Chair's opinion, and as require NomCom Chair judgment, in the NomCom Chair's opinion, and as
long as the community is appropriately notified that this request is long as the community is appropriately notified that this request is
being made. This request may come from the incoming NomCom Chair (if being made. This request may come from the incoming NomCom Chair (if
one has been selected for this NomCom cycle) or the previous NomCom one has been selected for this NomCom cycle) or the previous NomCom
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If a selected volunteer, upon reading the announcement with the list If a selected volunteer, upon reading the announcement with the list
of selected volunteers, finds that two or more other volunteers have of selected volunteers, finds that two or more other volunteers have
the same affiliation, then the volunteer should notify the Chair who the same affiliation, then the volunteer should notify the Chair who
will determine the appropriate action. will determine the appropriate action.
During at least the one week challenge period, the Chair must contact During at least the one week challenge period, the Chair must contact
each of the members and confirm their willingness and availability to each of the members and confirm their willingness and availability to
serve. The Chair should make every reasonable effort to contact each serve. The Chair should make every reasonable effort to contact each
member. member.
o If the Chair is unable to contact a liaison, the problem is * If the Chair is unable to contact a liaison, the problem is
referred to the respective organization to resolve. The Chair referred to the respective organization to resolve. The Chair
should allow a reasonable amount of time for the organization to should allow a reasonable amount of time for the organization to
resolve the problem and then may proceed without the liaison. resolve the problem and then may proceed without the liaison.
o If the Chair is unable to contact an advisor, the Chair may elect * If the Chair is unable to contact an advisor, the Chair may elect
to proceed without the advisor, except for the prior year's Chair to proceed without the advisor, except for the prior year's Chair
for whom the Chair must consult with the Internet Society for whom the Chair must consult with the Internet Society
President as stated elsewhere in this document. President as stated elsewhere in this document.
o If the Chair is unable to contact a voting volunteer, the Chair * If the Chair is unable to contact a voting volunteer, the Chair
must repeat the random selection process in order to replace the must repeat the random selection process in order to replace the
unavailable volunteer. There should be at least one day between unavailable volunteer. There should be at least one day between
the announcement of the iteration and the selection process. the announcement of the iteration and the selection process.
After at least one week and confirming that 10 voting volunteers are After at least one week and confirming that 10 voting volunteers are
ready to serve, the Chair makes the second announcement of the ready to serve, the Chair makes the second announcement of the
members of the NomCom, which officially begins the term of the members of the NomCom, which officially begins the term of the
NomCom. NomCom.
4.18. Committee Organization 4.18. Committee Organization
The Chair works with the members of the committee to organize itself The Chair works with the members of the committee to organize itself
in preparation for completing its assigned duties. in preparation for completing its assigned duties.
The committee has approximately one month during which it can self- The committee has approximately one month during which it can self-
organize. Its responsibilities during this time include but are not organize. Its responsibilities during this time include but are not
limited to the following: limited to the following:
o Setting up a regular teleconference schedule. * Setting up a regular teleconference schedule.
o Setting up an internal web site. * Setting up an internal web site.
o Setting up a mailing list for internal discussions. * Setting up a mailing list for internal discussions.
o Setting up an email address for receiving community input. * Setting up an email address for receiving community input.
o Establishing operational procedures. * Establishing operational procedures.
o Establishing milestones in order to monitor the progress of the * Establishing milestones in order to monitor the progress of the
selection process. selection process.
5. Nominating Committee Operation 5. Nominating Committee Operation
The following rules apply to the operation of the NomCom. If The following rules apply to the operation of the NomCom. If
necessary, a paragraph discussing the interpretation of each rule is necessary, a paragraph discussing the interpretation of each rule is
included. included.
The rules are organized approximately in the order in which they The rules are organized approximately in the order in which they
would be invoked. would be invoked.
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Exceptional circumstances will occasionally arise during the normal Exceptional circumstances will occasionally arise during the normal
operation of the NomCom. This rule is intended to foster the operation of the NomCom. This rule is intended to foster the
continued forward progress of the committee. continued forward progress of the committee.
Any member of the committee may propose a rule for adoption by the Any member of the committee may propose a rule for adoption by the
committee. The rule must be approved by the committee according to committee. The rule must be approved by the committee according to
its established voting mechanism. its established voting mechanism.
All members of the committee should consider whether the exception is All members of the committee should consider whether the exception is
worthy of mention in the next revision of this document and follow-up worthy of mention in the next revision of this document and follow up
accordingly. accordingly.
5.2. Selection Timeline 5.2. Selection Timeline
The completion of the process of selecting candidates to be confirmed The completion of the process of selecting candidates to be confirmed
by their respective confirming body is due within three months. by their respective confirming body is due within three months.
The completion of the selection process is due at least two months The completion of the selection process is due at least two months
prior to the First IETF. This ensures the NomCom has sufficient time prior to the First IETF. This ensures the NomCom has sufficient time
to complete the confirmation process. to complete the confirmation process.
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The dispute resolution process described here is to be used as The dispute resolution process described here is to be used as
indicated elsewhere in this document. Its applicability in other indicated elsewhere in this document. Its applicability in other
circumstances is beyond the scope of this document. circumstances is beyond the scope of this document.
The NomCom operates under a strict rule of confidentiality. For this The NomCom operates under a strict rule of confidentiality. For this
reason, when process issues arise, it is best to make every reason, when process issues arise, it is best to make every
reasonable effort to resolve them within the committee. However, reasonable effort to resolve them within the committee. However,
when circumstances do not permit this, or no resolution is when circumstances do not permit this, or no resolution is
forthcoming, the process described here is to be used. forthcoming, the process described here is to be used.
The following rules apply to the process. The following rules apply to the process:
1. The results of this process are final and binding. There is no 1. The results of this process are final and binding. There is no
appeal. appeal.
2. The process begins with the submission of a request as described 2. The process begins with the submission of a request as described
below to the Internet Society President. below to the Internet Society President.
3. As soon as the process begins, the NomCom may continue those 3. As soon as the process begins, the NomCom may continue those
activities that are unrelated to the issue to be resolved except activities that are unrelated to the issue to be resolved except
that it must not submit any candidates to a confirming body until that it must not submit any candidates to a confirming body until
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NomCom. NomCom.
7. The Chair includes the dispute report when reporting on the 7. The Chair includes the dispute report when reporting on the
activities of the NomCom to the IETF community. activities of the NomCom to the IETF community.
7. Member, Trustee, and Director Recall 7. Member, Trustee, and Director Recall
The following rules apply to the recall process. If necessary, a The following rules apply to the recall process. If necessary, a
paragraph discussing the interpretation of each rule is included. paragraph discussing the interpretation of each rule is included.
It applies to IESG and IAB Members, the NomCom appointed IETF Trust It applies to IESG and IAB Members, the NomCom-appointed IETF Trust
Trustees, and the NomCom appointed IETF LLC Directors. Trustees, and the NomCom-appointed IETF LLC Directors.
7.1. Petition 7.1. Petition
At any time, a signed petition (email is acceptable) may be submitted At any time, a signed petition (email is acceptable) may be submitted
to the Internet Society President to request the recall of any to the Internet Society President to request the recall of any
sitting IESG or IAB member, or NomCom appointed IETF Trust Trustee, sitting IESG or IAB member, or NomCom-appointed IETF Trust Trustee,
or NomCom appointed IETF LLC Director. There are two different types or NomCom-appointed IETF LLC Director. There are two different types
of petitions: a petition by participants of the IETF community, and a of petitions: a petition by participants of the IETF community, and a
petition by the Ombudsteam as described in [RFC7776]. petition by the Ombudsteam as described in [RFC7776].
7.1.1. Community Petition 7.1.1. Community Petition
A recall petition can be made by at least 20 members of the IETF A recall petition can be made by at least 20 members of the IETF
community who are qualified to be voting members of a NomCom. All community who are qualified to be voting members of a NomCom. All
individual and collective qualifications of NomCom eligibility are individual and collective qualifications of NomCom eligibility are
applicable, including that no more than two signatories may have the applicable, including that no more than two signatories may have the
same primary affiliation. same primary affiliation.
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The petition and its signatories must be announced to the IETF The petition and its signatories must be announced to the IETF
community. community.
7.1.2. Ombudsteam Petition 7.1.2. Ombudsteam Petition
The Ombudsteam process allows the Ombudsteam to form a recall The Ombudsteam process allows the Ombudsteam to form a recall
petition on its own without requiring 20 signatories from the petition on its own without requiring 20 signatories from the
community. As defined in [RFC7776], the petition and its signatories community. As defined in [RFC7776], the petition and its signatories
(the Ombudsteam) shall be announced to the IETF community, and a (the Ombudsteam) shall be announced to the IETF community, and a
Recall Committee Chair shall be appointed to complete the Recall Recall Committee Chair shall be appointed to complete the recall
Committee process. It is expected that the Recall Committee will committee process. It is expected that the recall committee will
receive a briefing from the Ombudsteam explaining why recall is receive a briefing from the Ombudsteam explaining why recall is
considered an appropriate remedy. considered an appropriate remedy.
7.2. Recall Committee Chair 7.2. Recall Committee Chair
The Internet Society President shall appoint a Recall Committee The Internet Society President shall appoint a Recall Committee
Chair. Chair.
The Internet Society President must not evaluate the recall request. The Internet Society President must not evaluate the recall request.
It is explicitly the responsibility of the IETF community to evaluate It is explicitly the responsibility of the IETF community to evaluate
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The investigation must include at least both an opportunity for the The investigation must include at least both an opportunity for the
member being recalled to present a written statement and consultation member being recalled to present a written statement and consultation
with third parties. with third parties.
7.6. 3/4 Majority 7.6. 3/4 Majority
A 3/4 majority of the members who vote on the question is required A 3/4 majority of the members who vote on the question is required
for a recall. for a recall.
7.7. Position To Be Filled 7.7. Position to Be Filled
If a sitting member is recalled, the open position is to be filled If a sitting member is recalled, the open position is to be filled
according to the mid-term vacancy rules. according to the mid-term vacancy rules.
8. IANA Considerations 8. IANA Considerations
No IANA actions required. This document has no IANA actions.
9. Security Considerations 9. Security Considerations
Any selection, confirmation, or recall process necessarily involves Any selection, confirmation, or recall process necessarily involves
investigation into the qualifications and activities of prospective investigation into the qualifications and activities of prospective
candidates. The investigation may reveal confidential or otherwise candidates. The investigation may reveal confidential or otherwise
private information about candidates to those participating in the private information about candidates to those participating in the
process. Each person who participates in any aspect of the process process. Each person who participates in any aspect of the process
must maintain the confidentiality of any and all information not must maintain the confidentiality of any and all information not
explicitly identified as suitable for public dissemination. explicitly identified as suitable for public dissemination.
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When the NomCom decides it is necessary to share confidential or When the NomCom decides it is necessary to share confidential or
otherwise private information with others, the dissemination must be otherwise private information with others, the dissemination must be
minimal and must include a prior commitment from all persons minimal and must include a prior commitment from all persons
consulted to observe the same confidentiality rules as the NomCom consulted to observe the same confidentiality rules as the NomCom
itself. itself.
10. References 10. References
10.1. Normative References 10.1. Normative References
[I-D.ietf-iasa2-consolidated-upd]
Klensin, J., "Consolidated IASA 2.0 Updates of IETF
Administrative Terminology", draft-ietf-iasa2-
consolidated-upd-07 (work in progress), March 2019.
[I-D.ietf-iasa2-rfc4071bis]
Haberman, B., Hall, J., and J. Livingood, "Structure of
the IETF Administrative Support Activity, Version 2.0",
draft-ietf-iasa2-rfc4071bis-11 (work in progress), April
2019.
[I-D.ietf-iasa2-trust-update]
Arkko, J. and T. Hardie, "Update to the Process for
Selection of Trustees for the IETF Trust", draft-ietf-
iasa2-trust-update-03 (work in progress), February 2019.
[RFC3777] Galvin, J., Ed., "IAB and IESG Selection, Confirmation, [RFC3777] Galvin, J., Ed., "IAB and IESG Selection, Confirmation,
and Recall Process: Operation of the Nominating and Recall and Recall Process: Operation of the Nominating and Recall
Committees", RFC 3777, DOI 10.17487/RFC3777, June 2004, Committees", RFC 3777, DOI 10.17487/RFC3777, June 2004,
<https://www.rfc-editor.org/info/rfc3777>. <https://www.rfc-editor.org/info/rfc3777>.
[RFC7437] Kucherawy, M., Ed., "IAB, IESG, and IAOC Selection, [RFC7437] Kucherawy, M., Ed., "IAB, IESG, and IAOC Selection,
Confirmation, and Recall Process: Operation of the Confirmation, and Recall Process: Operation of the
Nominating and Recall Committees", BCP 10, RFC 7437, DOI Nominating and Recall Committees", BCP 10, RFC 7437,
10.17487/RFC7437, January 2015, <https://www.rfc- DOI 10.17487/RFC7437, January 2015,
editor.org/info/rfc7437>. <https://www.rfc-editor.org/info/rfc7437>.
[RFC7776] Resnick, P. and A. Farrel, "IETF Anti-Harassment [RFC7776] Resnick, P. and A. Farrel, "IETF Anti-Harassment
Procedures", BCP 25, RFC 7776, DOI 10.17487/RFC7776, March Procedures", BCP 25, RFC 7776, DOI 10.17487/RFC7776, March
2016, <https://www.rfc-editor.org/info/rfc7776>. 2016, <https://www.rfc-editor.org/info/rfc7776>.
[RFC8711] Haberman, B., Hall, J., and J. Livingood, "Structure of
the IETF Administrative Support Activity, Version 2.0",
BCP 101, RFC 8711, DOI 10.17487/RFC8711, February 2020,
<https://www.rfc-editor.org/info/rfc8711>.
[RFC8714] Arkko, J. and T. Hardie, "Update to the Process for
Selection of Trustees for the IETF Trust", BCP 101,
RFC 8714, DOI 10.17487/RFC8714, February 2020,
<https://www.rfc-editor.org/info/rfc8714>.
[RFC8717] Klensin, J., Ed., "IETF Administrative Support Activity
2.0: Consolidated Updates to IETF Administrative
Terminology", BCP 101, RFC 8717, DOI 10.17487/RFC8717,
February 2020, <https://www.rfc-editor.org/info/rfc8717>.
10.2. Informative References 10.2. Informative References
[Err232] RFC Errata, "Erratum ID 232", RFC 3777. [Err232] RFC Errata, Erratum ID 232, RFC 3777,
<https://www.rfc-editor.org/errata/eid232>.
[Err4179] RFC Errata, "Erratum ID 4179", RFC 3777. [Err4179] RFC Errata, Erratum ID 4179, RFC 3777,
<https://www.rfc-editor.org/errata/eid4179>.
[RFC3710] Alvestrand, H., "An IESG charter", RFC 3710, DOI 10.17487/ [RFC3710] Alvestrand, H., "An IESG charter", RFC 3710,
RFC3710, February 2004, <https://www.rfc-editor.org/info/ DOI 10.17487/RFC3710, February 2004,
rfc3710>. <https://www.rfc-editor.org/info/rfc3710>.
[RFC3797] Eastlake 3rd, D., "Publicly Verifiable Nominations [RFC3797] Eastlake 3rd, D., "Publicly Verifiable Nominations
Committee (NomCom) Random Selection", RFC 3797, DOI Committee (NomCom) Random Selection", RFC 3797,
10.17487/RFC3797, June 2004, <https://www.rfc- DOI 10.17487/RFC3797, June 2004,
editor.org/info/rfc3797>. <https://www.rfc-editor.org/info/rfc3797>.
[RFC8318] Dawkins, S., "IAB, IESG, and IAOC Selection, Confirmation, [RFC8318] Dawkins, S., "IAB, IESG, and IAOC Selection, Confirmation,
and Recall Process: IAOC Advisor for the Nominating and Recall Process: IAOC Advisor for the Nominating
Committee", BCP 10, RFC 8318, DOI 10.17487/RFC8318, Committee", BCP 10, RFC 8318, DOI 10.17487/RFC8318,
January 2018, <https://www.rfc-editor.org/info/rfc8318>. January 2018, <https://www.rfc-editor.org/info/rfc8318>.
Appendix A. Changes Since RFC 3777 Appendix A. Changes Since RFC 3777
o Converted source file from nroff to XML, resulting in some * Converted source file from nroff to XML, resulting in some
reformatting. reformatting.
o Applied errata for RFC 3777 ([Err232] and [Err4179]). * Applied errata for RFC 3777 ([Err232] and [Err4179]).
o Applied RFC 5078 update. * Applied RFC 5078 update.
o Applied RFC 5633 update. * Applied RFC 5633 update.
o Applied RFC 5680 update. * Applied RFC 5680 update.
o Applied RFC 6859 update. * Applied RFC 6859 update.
o Corrected a few grammatical errors. * Corrected a few grammatical errors.
o Added a reference to RFC 3710. * Added a reference to RFC 3710.
Appendix B. Changes Since RFC 7437 Appendix B. Changes Since RFC 7437
o Changed all mentions of the Internet Administrative Oversight * Changed all mentions of the Internet Administrative Oversight
committee (IAOC), and replaced it with the appropriate references committee (IAOC), and replaced it with the appropriate references
to the IETF Administration LLC (IETF LLC). This included making to the IETF Administration LLC (IETF LLC). This included making
changes on an as needed basis to some aspects of the process for changes on an as needed basis to some aspects of the process for
the IETF LLC, in accordance with IASA2. the IETF LLC, in accordance with IASA2.
o Revised definition of IETF Executive Director, and added * Revised definition of IETF Executive Director, and added
definition of "Managing Director, IETF Secretariat". Changed text definition of "Managing Director, IETF Secretariat". Changed text
to "Managing Director, IETF Secretariat" where appropriate. to "Managing Director, IETF Secretariat" where appropriate.
o Added references to appropriate IASA2 documents. * Added references to appropriate IASA2 documents.
o Modified the Advice and Consent model to enable IESG, IAB, and * Modified the Advice and Consent model to enable IESG, IAB, and
IETF LLC to communicate directly with the NomCom rather than via IETF LLC to communicate directly with the NomCom rather than via
the Managing Director, IETF Secretariat. the Managing Director, IETF Secretariat.
o Updated removal text to reflect the new LLC rules, which enables * Updated removal text to reflect the new LLC rules, which enables
removal via the LLC or the IETF recall process, except for the removal via the LLC or the IETF recall process, except for the
ISOC-appointed Director. ISOC-appointed Director.
o Updated the document to clarify that there are members of the IAB * Updated the document to clarify that there are members of the IAB
and IESG, Trustees of the IETF Trust, and Director of the IETF and IESG, Trustees of the IETF Trust, and Director of the IETF
LLC. LLC.
o Updated document to also specify procedures for the NomCom * Updated document to also specify procedures for the NomCom-
appointed IETF Trust Trustees. appointed IETF Trust Trustees.
o Revised Abstract and Introduction to provide current context. * Revised Abstract and Introduction to provide current context.
o Changed "nominating committee" to "NomCom" throughout the document * Changed "nominating committee" to "NomCom" throughout the document
because it is what most use to describe the IETF Nominating because it is what most use to describe the IETF Nominating
Committee. Committee.
o Added that the IETF Trust Trustees and IETF LLC Directors, each * Added that the IETF Trust Trustees and IETF LLC Directors, each
may appoint a liaison to the NomCom. may appoint a liaison to the NomCom.
o Incorporated the update to RFC7437 done by RFC7776. * Incorporated the update to RFC 7437 done by [RFC7776].
o Incorporated the update to RFC7437 done by [RFC8318] and updated * Incorporated the update to RFC 7437 done by [RFC8318] and updated
it to refer to the IETF Trust and IETF LLC, instead of the IAOC. it to refer to the IETF Trust and IETF LLC, instead of the IAOC.
o Editorial changes. * Editorial changes.
Appendix C. Oral Tradition Appendix C. Oral Tradition
Over the years, various NomComs have learned through oral tradition Over the years, various NomComs have learned through oral tradition
passed on by liaisons that there are certain consistencies in the passed on by liaisons that there are certain consistencies in the
process and information considered during deliberations. Some items process and information considered during deliberations. Some items
from that oral tradition are collected here to facilitate its from that oral tradition are collected here to facilitate its
consideration by future NomComs. consideration by future NomComs.
1. It has been found that experience as an IETF Working Group Chair 1. It has been found that experience as an IETF Working Group Chair
skipping to change at page 38, line 15 skipping to change at line 1758
15. The confirming bodies have one month to deliberate and, in 15. The confirming bodies have one month to deliberate and, in
communication with the NomCom, accept or reject candidates. [4] communication with the NomCom, accept or reject candidates. [4]
16. The Chair notifies and advises unsuccessful nominees that they 16. The Chair notifies and advises unsuccessful nominees that they
have not been selected. [1] have not been selected. [1]
17. The Chair announces the confirmed candidates. The announcement 17. The Chair announces the confirmed candidates. The announcement
must be done no later than one month prior to the First IETF must be done no later than one month prior to the First IETF
(approx. February 1). [4] (approx. February 1). [4]
Appendix E. Acknowledgments Acknowledgments
A great deal of work went into the RFCs that preceded this one. The A great deal of work went into the RFCs that preceded this one. The
2014 NomCom and this editor would like to thank all of them once 2014 NomCom and this editor would like to thank all of them once
again for the time and energy it took to get us to where we are now. again for the time and energy it took to get us to where we are now.
In no particular order, we acknowledge: In no particular order, we acknowledge:
Jeff Case Fred Baker John Curran Jeff Case, Fred Baker, John Curran, Guy Almes, Geoff Huston, Michael
Guy Almes Geoff Huston Mike St. Johns StJohns, Donald Eastlake, Avri Doria, Bernard Aboba, Ted T'so, Phil
Donald Eastlake Avri Doria Bernard Adoba Roberts, Jim Galvin, Harald Alvestrand, Leslie Daigle, Joel Halpern,
Ted T'so Phil Roberts Jim Galvin Thomas Narten, Spencer Dawkins, Barry Leiba, Lars Eggert, Ross
Harald Alvestrand Leslie Daigle Joel Halpern Callon, Brian Carpenter, Robert Elz, Bernie Hoeneisen, John Klensin,
Thomas Narten Spencer Dawkins Barry Leiba Danny McPherson, S. Moonesamy, Scott Bradner, Ralph Droms, and Pekka
Lars Eggert Ross Callon Brian Carpenter Savola.
Robert Elz Bernie Hoeneisen John Klensin
Danny McPherson S. Moonesamy Scott Bradner
Ralph Droms Pekka Savola
Allison Mankin and Russ White provided early reviews and feedback Allison Mankin and Russ White provided early reviews and feedback
about this document. about this document.
Jari Arkko was very helpful by independently verifying that the Jari Arkko was very helpful by independently verifying that the
previous text from all the merged documents was marshaled correctly previous text from all the merged documents was marshaled correctly
into this one, and Adrian Farrel and Brian Carpenter caught the nits into this one, and Adrian Farrel and Brian Carpenter caught the nits
that fell through the cracks. that fell through the cracks.
Appendix F. Change log [RFC Editor: Please remove]
draft-ietf-iasa2-rfc74337bis-09, 2019-July-11
* Added text to Abstract noting that this revision addresses only
the changes required for IASA 2.0 and other changes will be
addressed in future documents.
* Editorial changes based on IESG reviews:
+ Remove RFC3747 from Abstract because this document is only
based on RFC7437.
+ Making member, director, and trustee terminology consistent.
+ Changed "nominated" to "selected" in Section 3.2.
+ Add Trustee to end of second paragraph of Section 3.7.1.
+ Correct section reference to [I-D.ietf-iasa2-rfc4071bis] in
Section 3.4
+ Clarify that there are two and three terms in Section 3.5.
bullet 4. B.
+ Add Trustee to Section 3.8 section title and first
paragraph.
+ Clarify that there are only term limits for IAB and IESG
members in Appendix C bullet 4.
+ Add IETF Trust and IETF LLC to Appendix D bullet 3.
+ Spelled out IETF Administrative Support Activity (IASA) on
first use in Section 1.
+ Minor editorial changes
draft-ietf-iasa2-rfc74337bis-08, 2019-June-26
* Added a paragraph to Section 1 "Introduction" noting that this
revision addresses only the changes required for IASA 2.0 and
that should the community agree on other changes, they will be
addressed in future documents.
draft-ietf-iasa2-rfc74337bis-07, 2019-June-7
* Added reference to [I-D.ietf-iasa2-consolidated-upd] in
Section 2.
* Changed reference to RFC3710 to Informational.
* Removed step 3 from IAB mid-term vacancies in Section 3.8 as it
was redundant with step 4.
* Correct summary below for -06 version.
* Editorial changes.
draft-ietf-iasa2-rfc74337bis-06, 2019-March-26
* Removed IETF LLC from the list of positions who don't have term
limits in Section 3.2.
* Added IETF Trust to the list of positions who can be recalled
in Section 5.11.
* Editorial changes.
draft-ietf-iasa2-rfc74337bis-05, 2019-January-11:
* Changed text to point to appropriate Sections of
[I-D.ietf-iasa2-rfc4071bis].
* Editorial changes.
draft-ietf-iasa2-rfc74337bis-04, 2019-January-3:
* Added IETF Trust to the title.
* Changed references to point to current IASA 2.0 structure
document [I-D.ietf-iasa2-rfc4071bis]
* Added IETF Trust to a few places it was missing.
* Editorial changes.
draft-ietf-iasa2-rfc74337bis-03, 2018-October-22:
* Revised Section 7 to focus on repeal of the the NomCom appoint
LLC Director positions.
* Added that the IETF Trust Trustees and IETF LLC Directors, each
may appoint a liaison to the NomCom.
* Incorporated the update to RFC7437 done by RFC7776.
* Incorporated the update to RFC7437 done by [RFC8318] and
updated it to refer to the IETF Trust and IETF LLC. instead of
the IAOC.
* Editorial changes.
draft-ietf-iasa2-rfc74337bis-02, 2018-October-19:
* Added "IETF" before Nominating and Recall Committees in the
title.
* Added leading capitalization to Trustee(s) and Director(s) for
consistency.
* Fixed other minor grammatical, spelling, or abbreviation nits.
draft-ietf-iasa2-rfc74337bis-01, 2018-October-16:
* Modified the Advice and Consent model to enable IESG, IAB, and
IETF LLC to communicate directly with the NomCom rather than
via the Managing Director, IETF Secretariat.
* Updated member removal text to reflect the new LLC rules, which
enables removal via the LLC or the IETF recall process, except
for the ISOC-appointed Director.
* Removed discussion text from the volunteer eligibility section.
This means that IETF LLC employees and contractors cannot
volunteer for the NomCom but does not extend that prohibition
to ISOC employees and contractors.
* Updated the document to clarify that there are members of the
IAB and IESG, Trustees of the IETF Trust, and Directors of the
IETF LLC.
* Removed ISOC Board of Trustees members from the definition of
"sitting members" because it doesn't apply.
* Updated document to also include procedures for the NomCom
appointed IETF Trust Trustees.
* Revised Abstract and Introduction to provide current context.
* Changed "nominating committee" to "NomCom" throughout the
document because it is what most use to describe the IETF
Nominating Committee.
* Added an no-actions IANA Considerations Section.
* Editorial changes.
draft-ietf-iasa2-rfc74337bis-00, 2018-October-12:
Initial bis draft, Changes include:
* Changed all mentions of the Internet Administrative Oversight
committee (IAOC), and replaced it with the appropriate
references to the IETF Administration LLC (IETF LLC). This
included making changes on an as needed basis to some aspects
of the process for the IETF LLC, in accordance with IASA2.
* Revised definition of IETF Executive Director, and added
definition of "Managing Director, IETF Secretariat". Changed
text to "Managing Director, IETF Secretariat" where
appropriate.
* Added references to appropriate IASA2 documents.
* Corrected a few grammatical errors.
Authors' Addresses Authors' Addresses
Murray S. Kucherawy (editor) Murray S. Kucherawy (editor)
270 Upland Drive 270 Upland Drive
San Francisco, CA 94127 San Francisco, CA 94127
United States United States of America
Email: superuser@gmail.com Email: superuser@gmail.com
Robert M. Hinden (editor) Robert M. Hinden (editor)
Check Point Software Check Point Software
San Carlos, CA San Carlos, CA
USA United States of America
Email: bob.hinden@gmail.com Email: bob.hinden@gmail.com
Jason Livingood (editor) Jason Livingood (editor)
Comcast Comcast
Philadelphia, PA Philadelphia, PA
USA United States of America
Email: jason_livingood@comcast.com Email: jason_livingood@comcast.com
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